Supply Chain Assistant
Position Circumstances
- Career Category: Logistics, Business Administration, Accounting, Assistant
- Schedule:Full-time
- Salary: Negotiable
Classification : General Service, UG
Type of Appointment : Special Short-Term Contract, 6 months
Estimated Start Date : As soon as possible
Context: Under the overall supervision of the Head of Resources Management in Cambodia and direct supervision of the Supply Chain Officer and in collaboration with relevant units, the Supply Chain Assistant will be responsible and accountable for managing the resources management functions in Sub office, Oddar Meanchey, Cambodia.
Duties & Responsibilities:
- Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.
- Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit.
- Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.
- Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.
- Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.
- Maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve and present information from the system and support preparation of periodic reports.
- Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests.
- Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.
- Provide technical information to all staff in the office on procurement related instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
- Monitor activities of contractors working on the office premises.
- Support the organization of meetings, workshops and trainings.
- Perform other duties as may be assigned.
Expected Profile of Candidates
Languages:
- Khmer - Fluent is required
- English - Fluent is required
Qualifications:
- Bachelor's Degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field
- High School Diploma
Work History:
- Relevant professional experience for 2 years
- High School diploma of relevant experience for 4 years
Skills & Knowledge:
General & Technical Skills
- Certification in Procurement, Logistics or Supply Chain Management is an advantage
- Experience in procurement and logistics and working with vendors and service providers;
- Experience with asset management process;
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
- Experience working in an international organisation an advantage.
- High level of computer literacy;
- Ability to work with national and international institutions;
- Ability to prepare clear and concise report;
- Excellent communication and negotiation skills;
- Ability to establish realistic resource requirements to meet IOM needs.
- Fluency in English and Khmer is required (oral and written).
Supply Chain Assistant
Position Circumstances
- Career Category: Logistics, Business Administration, Accounting, Assistant
- Schedule:Full-time
- Salary: Negotiable
Classification: General Service, UG
Type of Appointment: Special Short-Term Contract, 6 months
Estimated Start Date: As soon as possible
Context:
Under the overall supervision of the Head of Resources Management in Cambodia and direct supervision of the Supply Chain Officer and in collaboration with relevant units, the Supply Chain Assistant will be responsible and accountable for managing the resources management functions in Sub office, Preah Vihear, Cambodia.
Duties & Responsibilities:
- Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.
- Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit.
- Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.
- Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.
- Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.
- Maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve and present information from the system and support preparation of periodic reports.
- Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests.
- Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.
- Provide technical information to all staff in the office on procurement related instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
- Monitor activities of contractors working on the office premises.
- Support the organization of meetings, workshops and trainings.
- Perform other duties as may be assigned.
Expected Profile of Candidates
Languages:
- Khmer - Fluent is required
- English - Fluent is required
Qualifications:
- Bachelor's Degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field
- High School Diploma
Work History:
- Accredited academic institution of relevant professional experience for 2 years
- High School diploma of relevant experience for 4 years
Skills & Knowledge:
General & Technical Skills
- Certification in Procurement, Logistics or Supply Chain Management is an advantage
- Experience in procurement and logistics and working with vendors and service providers;
- Experience with asset management process;
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
- Experience working in an international organisation an advantage.
- High level of computer literacy;
- Ability to work with national and international institutions;
- Ability to prepare clear and concise report;
- Excellent communication and negotiation skills;
- Ability to establish realistic resource requirements to meet IOM needs.
- For this position, fluency in English and Khmer is required (oral and written).
Finance and Administrative Assistant
Position Circumstances
- Career Category: Banking / Finance, Accounting, Admin / Supervisory, Assistant
- Schedule:Full-time
- Salary: Negotiable
Classification: General Service, UG
Type of Appointment: Special Short-Term Contract, 9 months
Estimated Start Date: As soon as possible
Context:
Under the overall supervision of the Head of Resource Management in Cambodia and direct supervisor of the Finance Officer; and, in collaboration with relevant units. The Finance and Administrative Assistant will be responsible and accountable for managing the resources management functions in Sub-Office Oddar Meanchey.
Duties & Responsibilities:
- Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;
- Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
- Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
- Prepare necessary receipt and journal vouchers;
- Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
- Provide assiantance to all staff services such as travel, expense claims, document retrieval, etc;
- Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;
- Responsible for the Petty Cash of the office; and,
- Provide office, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions
- Initiate general administrative tasks in the computerized financial / travel / human resources systems;
- Perform other related duties as required
Expected Profile of Candidates
Languages:
- Khmer - Fluent is required
- English - Fluent is required
Qualifications:
- Bachelor's Degree in Business Administration, Accounting, Finances, or related fields
- High School Diploma
Work History:
- High School diploma of relevant experience for 4 years
- Relevant professional experience for 2 years
Skills & Knowledge:
General & Technical Skills
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in ORACLE is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- For this position, fluency in English and Khmer is required (oral and written).
