Senior Programme Assistant
- Career Category: Assistant, Social Work, Capacity development, Rural development, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
Contract Type: Special Short term ungraded (Up to 9 months)
Initial Contract Duration: 6 months
Org Type: Country Office - Sub Office
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG
Organizational Context and Scope
Under the overall and direct supervision of the Programme Officer (Transition and Recovery Division – TRD), the incumbent will be based in Banteay Meanchey with regular travel to other border provinces, and will provide programme and operational support to Shelter and community infrastructure interventions. The role works in close coordination with the National Project Officer (Preparedness, Response and Recovery) based in the Country Office, as well as with relevant programme units including livelihoods, protection, and social cohesion, to ensure integrated and conflict-sensitive programme delivery.
The incumbent will support coordination, community engagement, assessments, and monitoring of activities, working closely with community-based organizations (CBOs), local authorities, and implementing partners. The position contributes to ensuring that interventions are responsive to community needs, aligned with organizational standards, and effectively implemented.
The role also supports reporting, resource tracking, and programme planning processes, while promoting accountability, inclusion, and adherence to organizational standards and safeguards. Additionally, the incumbent will contribute to strengthening the capacities of local stakeholders, including community-based organizations (CBOs) and government counterparts, to support effective and sustainable programme implementation.
- Support the planning and coordination of shelter and community infrastructure activities by systematically collecting, organizing, and maintaining relevant programme and field information, ensuring that implementation is informed, timely, and aligned with overall project objectives.
- Assist in the development, implementation, and regular updating of monthly and quarterly work plans of shelter and infarcture activities , ensuring effective tracking of progress, identification of gaps, and timely follow-up with relevant stakeholders.
- Monitor the implementation of project activities and contribute to the documentation of progress, lessons learned, and challenges, ensuring clear and consistent communication with implementing partners, field teams, and internal units.
- Facilitate effective coordination among programme units, implementing partners, local authorities, and other stakeholders to ensure integrated and coherent delivery of shelter and community infrastructure interventions.
- Support the identification and assessment of potential project sites, target interventions and communities through field visits, data collection, and participatory approaches, ensuring that community priorities and needs are adequately reflected in programme design.
- Promote meaningful community engagement and mobilization by working closely with community-based organizations (CBOs), local leaders, and beneficiaries, ensuring inclusive participation of women, youth, and vulnerable groups throughout the project cycle.
- Contribute to the design and implementation of community consultation processes, feedback mechanisms, and participatory assessments to strengthen accountability and responsiveness to affected populations.
- Support the preparation of comprehensive and timely reports, including progress updates, activity summaries, and analytical inputs, ensuring that information is accurate, well-structured, and aligned with programme and donor requirements.
- Conduct regular field monitoring visits to observe project implementation, document community feedback, and identify operational challenges, supporting adaptive programme management and continuous improvement.
- Assist in tracking project budgets, expenditures, and resource utilization, and contribute to the preparation of inputs for programme budgeting, financial monitoring, and resource mobilization efforts.
- Ensure that all programme activities are implemented in accordance with organizational standards and guidelines, including principles related to accountability, inclusion, environmental and social safeguards, and risk mitigation.
- Support the capacity building of community-based organizations (CBOs), local stakeholders, and relevant government counterparts by assisting in the organization and facilitation of trainings, workshops, and on-the-job learning initiatives, strengthening their ability to effectively participate in, manage, and sustain shelter and community infrastructure interventions.
- Perform any other duties assigned by Supervisor.
- Khmer - Fluent is required
- English - Fluent is required
- Bachelor's Degree in Social Sciences, Development Studies, Project Management, or a related field from an accredited academic institution with four years of relevant professional experience
- High School Diploma in six years of relevant professional experience
- Experience working with international organizations, NGOs, or government institutions, preferably with exposure to UN systems and procedures;
- Experience supporting project implementation, coordination, and monitoring, preferably in shelter, community infrastructure, or related development/humanitarian programmes in the field
- Experience in conducting/coordinating field assessments, community engagement, and working with community-based organizations (CBOs) and local stakeholders.
- Experience in preparing reports, maintaining project documentation, and supporting administrative and financial tracking processes of project activies.
- Experience in coordinating and maintaining effective working relationships with government counterparts at provincial, and local levels, as well as liaising with implementing partners and other key stakeholders in field settings;
- Familiarity with donor-funded projects and reporting requirements is an advantage.
- Good computer literacy, including MS Office applications (Word, Excel, PowerPoint).
- Strong communication and organizational skills, with the ability to prepare clear and concise reports and maintain accurate records;
- Basic knowledge of project management/monitoring and evaluation concepts and tools;
- Good coordination and interpersonal skills, with the ability to work effectively with diverse stakeholders, including communities, government authorities, and partners;
- Ability to work independently and as part of a team in a multicultural environment;
- Ability to work under pressure, manage multiple tasks, and meet deadlines with attention to detail;
- Demonstrated sense of responsibility, initiative, and sound judgment;
