Procurement Officer
Job Station : Master Plan Secretariat Office
Term : Rolling 12 months contract with a probation period of 3 months.
The contract will be extendable based on satisfactory performance in the preceding contract assessment and availability of funding.
Objectives of the Assignment
The Procurement Officer will support the Finance and Administration Department in all procurement-related matters, ensuring transparency, competitiveness, and value for money in all procurement activities. The Officer will also provide auxiliary support in administrative tasks to ensure smooth project implementation.
Scope of Work / Key Responsibilities
The Procurement Officer will be responsible for managing and executing all procurement-related activities under the project, ensuring that procurement processes are transparent, efficient, and aligned with applicable rules and regulations. Specific duties include:
- Ensure procurement activities are conducted in strict compliance with the Standard Operating Procedures (SOP), Procurement Manual, Financial Management Manual, and other applicable government or donor regulations.
- Develop and manage the Procurement Work Plan in accordance with the Annual Work Plan and Budget (AWPB), ensuring timely procurement to support project implementation.
- Collaborate closely with the Technical Office to develop suitable evaluation criteria, special conditions of contract, and performance indicators for inclusion in procurement documents.
- Prepare bidding documents and Requests for Proposals (RFPs) using standardized templates and in compliance with applicable guidelines.
- Submit procurement documentation for review and approval by the Project Manager and other relevant oversight bodies.
- Issue procurement notices and distribute bidding/RFP documents to pre-identified and qualified suppliers, contractors, and consultants.
- Manage and coordinate responses to all clarification requests from prospective bidders during the bidding process.
- Organize and facilitate bid evaluation processes, and prepare comprehensive bid evaluation reports for submission to the Procurement Review Committee.
- Monitor contract execution and vendor performance in coordination with technical teams, consultants, and contract managers to ensure timely and satisfactory delivery of goods, works, or services.
- Maintain a robust and transparent procurement filing and documentation system, including contract records and procurement archives.
- Prepare regular reports on inventory management, asset tracking, and contractual compliance.
- Provide administrative and logistical support to the PMU as needed, including assistance with travel arrangements, minute taking, workshop and event coordination, and asset management.
- Perform any other procurement or administration-related duties as assigned by the Project Manager or Secretariat Director.
- Education:
- Bachelor’s degree in finance, Economics, Public Administration, Business Administration, or a related field.
- Master’s degree is a plus.
- Professional Experience
- Minimum of 3 years of relevant experience in procurement and finance, preferably within the public sector or in donor-funded development projects.
- Strong familiarity with the Royal Government of Cambodia (RGC) procurement rules, Standard Operating Procedures (SOP), and the procurement and financial frameworks of Development Partners (DPs) is highly desirable.
- Audit experience and / or knowledge of internal control systems is considered a strong asset.
- Skills and Competencies:
- Strong knowledge of procurement cycle and procedures in the Cambodian context.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with procurement tracking software is a plus.
- Strong organizational, communication, and analytical skills.
- High level of integrity, accountability, and the ability to work both independently and in a team environment.
- Fluency in Khmer and English is required; knowledge of Chinese is an asset.
- Ability to manage workload under pressure and meet deadlines.
