Finance Coordinator
- Career Category: Accounting, Social Work, Business Administration
- Schedule:Full-time
- Salary: $972 - $1200 Negotiable + Other Benefits + Based on Experience
Job purpose: This position leads the financial management of the Country Office and its portfolio of projects, ensuring the integrity of financial operations, robust stewardship and compliance with HQ policies, donor requirements and Cambodian law. It provides technical financial leadership and reliable, timely reporting to inform decisions by the Country Director (CD) and senior leadership and builds the financial capacity of the wider team.
Position context: This position acts as the primary lead for financial management, supervising the Admin & Finance Officer and Assistant and overseeing the QuickBooks accounting system. It serves as the bridge between transactional finance and strategic financial planning, and as the main finance focal point with HQ and donors.
This position manages all aspects of financial operations within ChorogUsan Cambodia, including the implementation of best-practice internal controls, ensuring compliance with Cambodian laws (e.g., LANGO, tax regulations) and donor regulations, optimizing the utilization of restricted grants and sponsorship funds, and maintaining stringent asset safeguarding protocols.
Employment Category:
- Employment type: Full time permanent employees
- Report to: Head of Management Support Department / Country Director
- Contract type: Office Regular, Fixed Duration Contract (FDC) – 1 year terms with possibility of renewal, if needed.
- Probation period: 3 months
- Working hours: 8:30 am – 12:30 pm and 1:30 pm – 5:30pm, Monday to Friday.
- Financial System Management & Internal Controls
- Maintain the QuickBooks accounting system and the HQ-approved Chart of Accounts and project/grant coding structure, ensuring accurate and timely recording of all transactions.
- Ensure robust internal controls and segregation of duties, including review and verification of expenditure requests prior to final authorization by the Country Director.
- Lead continuous improvement of finance processes, reporting tools and data quality, including development of an internal financial dashboard.
- Budgeting, Planning, and Analysis
- Coordinate the annual budget and cash planning in line with organizational direction, HQ guidelines and donor disbursement schedules.
- Monitor budget performance and restricted funds by project and donor to support management decisions.
- Team Supervision, Mentorship, and Capacity Building
- Supervise, coach and develop the Admin & Finance team.
- Build the financial capacity of program and non-finance staff on budget holder responsibilities, expense procedures and donor rules.
- Financial Management & Reporting
- Prepare and submit periodic financial reports to management, HQ and donors, including monthly financial reports, HQ financial reports and project/donor reports.
- Review partner financial and settlement reports (quarterly, semi-annual or annual) in line with partnership agreements.
- Ensure timely and accurate statutory reporting and tax compliance, including LANGO reporting, monthly tax declarations and Tax on Income (TOI).
- Compliance & Risk Management
- Ensure continuous audit-readiness for internal, HQ, donor and external audits, and lead timely follow-up on audit findings.
- Review, update and implement financial policies, procedures and risk controls, including asset safeguarding, to respond to new operational contexts.
- Khmer - Fluent is required
- English - Fluent is required
- Bachelor's Degree in Finance and Accounting is required
- Master's Degree is required
- Senior Finance Officer, Finance Manager in NGOs and Community Development for 5 to 10 years is required
- Bachelor’s degree in administration or business studies with specialization in Finance, accounting and/or auditing
- MBA in Finance, MSC in Finance/Accounting/Auditing
- ACCA, CIMA, CPA or equivalent
- Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring, internal accounting controls and auditing as well as taxation
- Advanced knowledge of Accounting Software (QuickBooks), Microsoft Office (Team Approvals, Word, Excel, PPT), email and Internet programs
- Knowledge of government grant regulations and financial reporting requirements
- Knowledge of local accounting system
- At least 7 years of experience in financial management position or related roles with over 1.5 year of Senior Officer such as coordinator or above,
- At least 5 years of experience in humanitarian and/or development organization (including NGO and/or social enterprise)
- Different trainings related to international development, compliance control, financial management.
- Languages (Khmer – native, English – intermediate level required)
- Proper communication skills with good reporting manner and good interpersonal skills
- Good coordination and conflict management skill
- Ability to solve complex problems and to exercise independent judgment
- Critical and Analytical thinking
- Honesty and integrity
- Teamwork with proactive action and initiatives.
