Village Director (1 Position)
Position Summary Expectations - Duties, Responsibilities
Reports to : National Director
Duty Location : SOS CV Ratanakiri Province
Department : Administration/Management
JOB SUMMARY
Village Director is a mid-level management team member classification responsible for managing department-wide facility services and related projects and providing overall leadership/management to the project team and assistance with strategic, tactical execution of SOS Children's Village Projects. The Village Director leads SOS Family Care and coordinates all SFC activities and is responsible and accountable for the overall development of the SOS Family Care and guiding the village and its co-workers in a strategic way according to SOS Children’s Villages’ policies and values. The Village Director ensures the implementation of the SOS Children’s Village Programme, Policy and assures the implementation of quality child development programme work with SOS families in order to enable possibility for children to grow in healthy and safety environment, acquiring general education completely and develop their talent and self-confidence for their future.
- Administration and management
- Ensures the overall development of SFC which includes presiding over the village committee and child admission committee, cooperates closely with Youth leader, representative from SOS Mothers in their daily works.
- Guides and supports all co-workers, SOS mothers and Youth care co-workers, provides them with feedback, carries out PATs and encourages co-workers to take responsibilities on theirown works.
- Promotes strong and long-term partnerships with communities and external stakeholders as well as authorities from local government units as needed to seek support and for theplanning and all project implementations.
- Coordinates the planning and budgeting, monitoring and evaluation processes for the SFC and contributes to the development of the NA.
- Ensures the implementation of the organization’s policies and guidelines and rollout to all co- workers in the CV.
- Implements administrative systems promoting the efficient and responsible use of financialresources and property.
- Leads and guides all co-workers in the SFC and ensures the development, need, security of every child in our care according to SOS federation policies and guidelines as well as nationalstrategies.
- Plans, organizes, prioritizes and direct household facility maintenance and repairs activities, conducts inspections of house facilities, create and implement long term household capital project plans; manage repairs and replacement of material in office furniture and equipment.
- Prioritizes and allocates workspace among various staff and division; coordinate facility remedy and workspace design, coordinates and make decisions regarding the effective utilization of furniture and equipment in all household, land usage and department facilities; and make recommendation to ND on proposed facility needs.
- Determines guidelines and negotiates terms and conditions of facility and services contracts, monitors related contract, leases and financial agreement; evaluate request for proposal; awarding; monitor related contracts, and financial agreement for compliance with terms and conditions; ensure that contracts integrate with village goal and resolve contract disputes
- Develops and implements directly or through subordinate staff, policies, procedures, and processes,
- ensure efficient, safe and fiscally responsible purchasing practices; consult with ND and other
- management to ensure purchasing operation integrate with village’s goals; develop a monitor purchasing performance, reviews and approves requests to purchase and prepare written purchase policies, correspondents and reports.
- Assumes overall management of project development and implementation activities relating to village, family, community, youth, sponsorship and education projects
- Supervises and mentors project officers, providing them with all necessary assistance to ensure that project activities are carried out in a timely manner with attention to quality and conducts regular meetings to assess progress.
- Develops ideas that address organizational priorities and provide inputs into strategic and operational planning exercises in consultation with ND
- Works with relevant co-workers and NO management to strengthen and improve project impact, human resource and sustainability, especially issues related to children development
- Be able to stay in the village
- Performs other duties and responsibilities as assigned by ND.
- Support, Coordination & Capacity Development
- Supports and guides other staff involved in administration and management.
- Coordinates recruitment and orientation for all village and youth facilities co-workers in consultation with HROD.
- Takes responsibility to implement SOS Child and Youth Safeguarding Policy, PSHEA and CoC to all Co-workers in consultation with HROD and ND to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
- Annually reviews the performances of all staffs under his/her supervisions for better improvement and new achievement, rewarding and/or disapproval.
- Leads, guides and supports to conduct orientation the RBM circle at his/her project location with support provided from national RBM team to meet the standard requirements at both national and international level.
- Be a supportive superior by building a culture of trust and learning and understands the concept of fundraising
- Explores opportunities for partnership and knowledge sharing with stakeholders involved in related children initiatives
- Identifies and ensures support for staff capacity building needs.
- Represents SOS children's villages of Cambodia in the province at relevant meetings and assists in planning and hosting donors visits as required.
- Trains/orients system focal person under his/her supervision to be well aware of system usage and regularly do the data updating.
- Coordinates with national focal person in case the technical supports are needed.
- Reporting
- Officially verifies the data quality at own project location is obtained and closely follows up focal person to have information of participants well be inserted into data management systems (PDB2, Pro DiGi, Dashboard …) due to proper period of time.
- Provides required regular reports for data management systems (PDB2, Pro DiGi, Dashboard to report to the supervisor and relevant management as required.
- Provides report on child registration, admission and leave care
- Provides regular updates on projects activities and plans at monthly meeting submit to National Director
- Assists and supports other Village Directors with additional assignments with an appropriate sense of humor, positive and professional attitude, and team spirit as and when required/requested
- Raises awareness to all co-workers on any SOS Children’s Villages policies and guidelines.
- Requirement
- University Degree in the social development or other related fields (Management, education etc.)
- A minimum of 5 years of professional experience with NGOs, UN agency, or private sectors in office administrative issues.
- An interest in development of family livelihood and understanding how they grow
- An appreciation of informal education and a desire to help the vulnerable learn by doing
- Computer literacy in MS Office such as Word, Excel, PowerPoint and database programs
- Good knowledge of children's issues, children rights analyse and community involvement in the village
- A good understanding of community development work and the social welfare system in the country
- Excellent analytical, research, report writing and proposal development skills
- Proficiency in spoken and written English and Khmer is a must.
- Willingness to travel to target provinces and communities
- Encouraged all women are to apply
- Expected Essential Behaviors &Skills
- Time and energy to devote to the project, a desire to continue learning in the project areas, and ability to share decision making and responsibility with our target beneficiaries/families
- Ability to motivate youth and manage behavioral problems effectively
- Ability to plan in writing and implement quality program for family strengthening
- Good facilitation, diligent and interpersonal skills
- Sensitive Child Rights issues and do not have history child abuse and understanding child safeguarding policy.
