Finance Manager, and Finance Officer

with Krousar Thmey
This job has already passed the closing date

BTDC-ID: 15399
Closing Date:
 

Announcement Positions

Announcement Description

We are looking for qualified candidate to fill for the position below.

Announcement Positions

Finance Manager Apply Now

Banking / Finance, Exec. / Management

  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: $900 - $1200

Duty Station: Phnom Penh – Krousar Thmey Head Office

Supervision: Executive Director

Version 2022.02

As a key member of the Krousar Thmey Head Office, the Finance Manager is responsible for all financial tasks and for providing financial advice and support to colleagues.

By complying herself/himself with Krousar Thmey vision, mission and policies, she/he will contribute to achieve the organization goals and objectives. He/she will work closely with the Executive Director with support from half-time Finance advisor, and also collaborates with different staff from different structures of Krousar Thmey. He/she will manage the finance team which is composed by Finance officer and Accountant.

Duties

  • Financial and accounting management
  • To contribute to build and monitor the organization’s annual budget
  • To track all actual expenses to budget line
  • To follow-up actual expenses and ensure that organizational funds are used appropriately, in accordance with donor agreements and comply with the financial management policy
  • To monitor cash flows and ensure that there are enough funds available in the bank for daily operation
  • To ensure that the financial management policy are appropriately implemented
  • To check and validate documents submitted by the Finance staff such as petty cash reports, bank reconciliations, cash reconciliations, etc.
  • To verify all the quotations collectedTo validate purchases, missions and trainings requests according to related policies of KT
  • To check the asset tag for new assets acquisition, transfer, and inventories
  • To prepare the accounting closure and produce financial reports based on each donor’s requirement
  • To continue to develop and improve financial guidelines, best practices and procedures within the organization, as necessary
  • To continue to develop and improve the financial system and accounting system (QuickBooks), as necessary
  • Relations with internal departments and third parties
  • To supervise the finance team in the Head Office (2 persons)
  • To visit field offices and program activities on a regular basis in order to check the expenditures, calculate monthly amounts to transfer and perform controls such as inventory, cash counts, etc.
  • To provide support to field finance staff, and work closely with them to ensure that financial information is accurate and up to date
  • To follow-up funding situation with Krousar Thmey international entities in collaboration with grants and reporting officer
  • To prepare and send a budget proposal to Program teamTo check the accuracy of all financial reports before they are sent to donors
  • To manage the overall relation with banks, including opening and closing accounts, negotiation of conditions and manage the follow-up of all Organization’s bank accounts
  • To liaise with the external auditors and reconcile accounting system to make an adjustment following the raising points in external audit report as necessary
  • Administrative related tasks
  • To follow up staff changes and update the dedicated file with new information (Salary, seniority, … and specifying the donor’s name and % covered per donor)
  • To double check the calculated provident fund for the year N (equivalent of one month salary for all active full-time, debit the account 60123, provident fund provision and credit the account 22100, provident fund advance from the calculated amount)
  • To double check the calculation of the total amount withdrawn by the staff for the year N and transfer the equivalent of the calculated amount from provident fund bank account to Krousar Thmey Cambodia account
  • To perform other tasks as requested by the Executive Director.

Requirements

  • A minimum of 3 years of experience in coordinating/managing finance and accounting in the development or NGO sectors
  • At least Bachelor degree in Finance and Accounting, or equivalent combination of education and proven work experience (Master in Finance/accounting/audit would be an asset).
  • Excellent organization skills with a proven ability to prioritize tasks and a demonstrated experience in accounting and financial tasks
  • Proficient in MS Office, particularly Excel
  • Good knowledge of accounting systems (QuickBooks)
  • Excellent command of spoken and written English (French would be an asset)
  • Strong communication and interpersonal skills, with an ability to work well in a multicultural team, with people from diverse backgrounds
  • Autonomous and proactive, with a sense of initiative, responsibility, accountability, adaptability and flexibility
  • Proven ability to travel regularly in provinces
  • Car or motorbike driving skills (optional for People with Disabilities).
 

Finance Officer Apply Now

Accounting, Banking / Finance, Economics

  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: $600 - $800

Duty Station: Phnom Penh – Head Office

Supervision: Finance Manager

Working schedule: Monday to Friday,

Version: 2022.02

By complying herself/himself with Krousar Thmey vision, mission and policies, she/he will work closely with the Accountant, Finance manager, and also collaborates with different staff from schools, centers and family houses. He/she will assist the Finance manager to manage the finance team.

The finance officer is supporting the Finance Manager in his/her daily task.

Duties

  • Financial and accounting management
  • To assist the Finance Manager to ensure a reliable organization’s financial accounting
  • To ensure and control data entries into the accounting system
  • To follow organization’s asset acquisition, transfer, inventories with recording and filling
  • To control the preparation and collection of any financial supporting documentation
  • To ensure all finance documents well submitted and safe
  • To gather and collect all the financial data and information, to verify whether it has been accurately entered in the system, to monitor and retrieve the financial details whenever there is a need, etc.
  • To manage and reconcile all financial projects appropriately
  • To check and edit monthly transfer
  • To visit field offices and program activities on occasions in order to perform controls such as surprise count cash, etc.
  • To assist the Finance Manager in preparing financial reports (profit & loss account, balance sheet, reports to donors or the Management)
  • To check prepare the monthly payroll for the Head office staff
  • To control the reconcile cash and bank data on a monthly basis
  • To control and follow-up staff loans, staff salary, etc
  • To liaise with the external auditors
  • Relations with internal departments and third parties
  • To supervise and prepare financial reports to major donors, ensuring a strong and accurate matching with the accounting system
  • To supervise the finance team in head office ( one accountant)
  • To prepare and issue checqe
  • To ensure and check with admin officer for salary ,tax, loan and provident fund amount
  • To ensure compliance with accounting rules and the organization’s internal policies
  • To provide support to field finance staff, and work closely with them to ensure that financial information is accurate and up to date
  • To participate in the improvement of financial processes and controls, including the quality of the accounting
  • To take on more responsibilities in the field of Financial Analysis such as costs controlling and budget analysis
  • To prepare and send a budget proposal to Public relation for donors, in collaboration with grants and reporting officer and program manager.
  • To create project tool for every new addition project
  • To update every project tool with monthly expenses
  • To meet grants and reporting officer and Program Coordinator/manager in charge of the project to follow up expenses, remaining budget and reallocate funds if needed
  • To prepare and send to grants and reporting officer: annual, monthly, half year, quarterly financial reports according with donors’ agreement
  • To check and transfer the funds the purchase of clothes for children for Khmer New Year and Pchum Ben to each family house and protection center(FAP: 2.7, 2.10)
  • To check and transfer the funds to each activity for the payment of New School Year Bonus(FAP: 2.11)
  • To check the calculated the total amount withdrawn by staff for the year N and transfer the equivalent of the calculated amount from Provident fund bank account to KTC bank account (2.13)
  • To check the calculation of the provision for the year N (equivalent of 1 month salary for all active full-time, debit the account 60123 - Provident fund provision and credit the account 22100 - Provident fund (advances) from the calculated amount (2.14)
  • Financial processes and rules
  • To develop and maintain financial guidelines, best practices and procedures within the organization
  • To validate purchases, missions and trainings requests according to the financial management policy
  • To check and validate documents submitted by the Finance staff such as petty cash reports, bank reconciliations, cash reconciliations all centers, school/houses, etc.
  • To improve and develop the accounting system (QuickBooks) in order to facilitate the reporting process
  • To help improve accounting system, making proposals on the current chart of accounts, and to develop any relevant report when necessary
  • To ensure compliance with the financial management policy and verify that financial controls are appropriately implemented
  • To visit field offices and program activities on a regular basis in order to check the expenditures, calculate monthly amounts to transfer and perform controls such as inventory, cash counts, etc.
  • To perform any other tasks requested by the Finance manager & Executive Director.
  • Respect all Krousar Thmey policies
  • To carry out other functions assigned by the Finance Manger

Requirements

  • At least Bachelor degree in Finance and Accounting, or equivalent combination of education and proven work experience (Master in Finance/accounting/audit would be a plus).
  • A minimum of 2 years of experience in finance and accounting
  • Proficient in MS Office, particularly Excel
  • Good knowledge of accounting systems (QuickBooks would be a plus)
  • Excellent skills in spoken and written English are mandatory
  • Honest with strong ethical values, sense of responsibility and demonstrated accountability
  • Car or motorbike driving skills (optional for People with Disabilities).
 

Application Information

Interested candidates are requested to submit a cover letter (2 pages maximum) and a comprehensive CV (2 pages maximum) by email provided in the contact details (Subject: Application – Finance Manager, Subject: Application – Finance Officer).

Notice: The successful applicant will be expected to comply with Krousar Thmey’s Child Protection Policy

Only short-listed candidates will be contacted for interview.

Krousar Thmey is an equal opportunity employer and the candidate will be selected based on merit.

Women and People with Disabilities are strongly encouraged to apply.

Benefits: Severence Pay, Seniority payment, bonus, NSSF, provident fund,Loan, new school year bonus for children, 18 days annual leave.

 

Contact Details

Contact Name
  •  Krousar Thmey
 
Email