Despite rising incomes, Cambodian families continue to face significant challenges that jeopardize children’s holistic development. The experiences of many young Cambodian children illustrate how adversities accumulate, increase families’ vulnerabilities, and undermine children’s ability to reach their developmental potential. Much progress has been made in Cambodia in the past 20 years in decreasing poverty, infant mortality, and disease burden through economic growth and investments in health, education, protection, and other sectors, yet the complex interplay of risks to child development has not yet been comprehensively addressed.
The Cambodia IECD Activity seeks to improve holistic development outcomes for young children by promoting nurturing care, preventing stunting, and increasing early identification of and intervention for children with developmental delays and disabilities. The IECD Activity takes a multi-sectoral approach to achieve these goals and focuses on the early childhood years, especially the first 1,000 days of life. The Cambodia IECD Activity also provides flexible support to meet the needs of families with young children as circumstances surrounding COVID-19 evolve.
- Category:
Logistics, Banking / Finance, Business Administration
-
Type :
Job Opportunity
- Location:
N/A
- Schedule: Full-time
- Salary:
N/A
Position Summary:
The International Education Division is currently accepting applications for Procurement Officer for the Cambodia IECD Activity. The activity will target Kampong Thom, Preah Vihear and Siem Reap. The position will be based in Phnom Penh.
The Procurement Officer will provide overall management of a transparent, effective and efficient procurement process for all material resources in support of the project operations. The Procurement Officer will serve and support both the project central office in Phnom Penh and the regional office in Kampong Thom. The Procurement Officer reports to the Deputy Chief of Party based in Phnom Penh.
- Perform all phases of sourcing activity to ensure best value and within required lead times for a variety of requirements including analysis of overall budgetary impact for all types of procurement transactions
- Support management of the procurement process and execute day-to-day procurement functions, such as: analyzing market conditions, verifying technical specifications or terms of reference, prepare and launch tender documents, arrange and facilitate site visits or bidders’ conferences, facilitate evaluation panels, carry out price reasonableness analysis, etc.
- Identify and develop qualified suppliers for a broad range of commodities and services in support of project activities with the goal to ensuring open competition, efficiency, price reasonableness and overall best value in procurement.
- Support request for proposal (RFP), request for quotation (RFQ), and bid analysis processes in compliance with RTI policies and procedures and USG rules and regulations. Facilitate communication and follow-up documentation with vendors during bid phase to guarantee transparency.
- Prepare and issue RFP/Qs for assigned procurements, such as materials, equipment, commodities, and services.
- Effectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to the project.
- Provide contract management services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of commodities.
- Protect the procurement activity from fraud, waste, and abuse.
- Coordinate with technical and operations staff in developing scopes of work and bid documents for procurement of goods and services.
- Understand and ensure compliance with legal guidelines, Federal Export Control (if applicable), contracting principles, sourcing, and price/cost analysis requirements with reference to the Regional Procurement Specialist in Jakarta.
- Coordinate issuance of purchase orders and consultant agreements in accordance with RTI’s standard policies and procedures.
- Assist the Home Office Support Team in the preparation of requirements of federally funded contracts for consent to subcontract, source and origin waivers and budget approvals for nonexpendable property.
- Ensure adherence to RTI’s standard procurement operating (SOP) procedures for IRS related commodities ordering and distribution.
- Develop and submit weekly and monthly reports to the Deputy Chief of Party on procurement for submission to RTI Home Office.
- Any other duty as may be assigned by management from time to time.
Requirements
- Master’s degree and 1 years of experience or bachelor’s degree and 3 years of experience or equivalent combination of education and experience.
- Additional professional training in procurement and logistics management preferred
- Demonstrated experience in procurement operations of USAID-funded projects.
- Knowledge and understanding of best practices in procurement procedures, USAID rules and regulations, project administration and follow-up, and contracts management.
- Experience working on education projects strongly preferred.
- Experience with procurement of conferences and workshops for attendees of 50 or more people preferred.
- Experience with procurement of published materials such as student books preferred.
- Proven capacity to work under pressure, meet deadlines, and set priorities.
- Strong organizational, reporting and management skills.
- Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGO’s, and other agencies.
- Strong skills using Microsoft Office Applications.
- Willingness to travel to the field office occasionally.
- Strong interpersonal skills and ability to work as part of a team.
- Fluency in English and Khmer.
- Category:
HR, Business Administration
-
Type :
Job Opportunity
- Location:
N/A
- Schedule: Full-time
- Salary:
N/A
Reporting: The HR & Admin Officer will report to the Deputy Chief of Party.
Position Summary:
Under the supervision of the Deputy Chief of Party, the Human Resources & Administrative (HR & Admin) Officer is responsible for the day-to-day administration of Activity human resources functions such as recruitment, personnel policies, and regulatory and local labor law compliance. He or she will support managers regarding personnel policies and procedures, training, disciplinary action, and other personnel issues and implement RTI staff compensation and benefits programs based on RTI salary structures. He or she will also perform a variety of complex secretarial duties and accounting activities and will provide administrative assistance to the Chief of Party and other staff members.
- Review, disseminate and ensure full compliance with HR policies guidelines, recruitment procedures, communications, and employee handbooks in tandem with local labor laws and client and RTI rules and regulations, values and Code of Conduct.
- Organize recruitment processes through the provision of input to short-listing processes, screening of candidates, coordinating interview panels and documenting process, drafting offers, working with the Regional Office for contract issuance, and supporting deployment of staff.
- Perform Local National (LN) HR administration and manage staff contracts through timely preparation and submission of Personnel Action Requests and offer request memos
- Maintain HR (including non-personnel) files, track and compile project leave schedules and PTO use. Serve as the focal point for staff orientation and onboarding and other capacity building activities such as RTI’s Performance Management process, including but not limited to, disseminating schedules and other information to staff, coordinating system-related issues and administrating other RTI HR programs including, but not limited to, Lead Forward, Diversity & Inclusion, Develop and Grow, and Wellness Program.
- Assist in the implementation of RTI’s compensation planning and annual awards.
- Facilitate coverage and utilization of private medical insurance (PMI) and group life insurance plans for staff, including but not limited to, benefits orientation, tracking of expiration, and processing and following up on renewals in coordination with other RTI projects and regional staff.
- Provide a wide range of administrative and support duties for IECD.
- Oversee the Administrative Assistant in the Activity’s second office in Kampong Thom.
- Man the Phnom Penh office’s front desk, including greeting visitors and handling incoming calls.
- Coordinate office space for visiting RTI/USA staff or outside consultants.
- Coordinate internal and external meetings for IECD. This may include booking rooms, ordering refreshments, coordinating schedules, and meeting invites, preparing agendas, and taking meeting minutes.
- Coordinate and track frequent project-related travel and accommodations (domestic and international) and coordinate visa and other travel requirements.
- Compose general correspondence, schedule appointments and draft memoranda as needed.
- Assist in the preparation of project documents and presentations.
- Assist with the typing of papers, proposal reports, tables and other written work generated by staff. Assist in project presentations.
- Assist in coordination of meetings with USAID/Cambodia and other USAID-supported partners in Cambodia.
- Other administrative tasks as needed.
Requirements
- Master’s degree and 1 year of experience or bachelor’s degree and 3 year of experience, or equivalent combination of education and experience.
- Experience with HR administration with international donor-funded projects is preferred.
- Familiarity with USAID rules and regulations will be advantageous.
- Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
- Ability to organize and effectively process and maintain records and files.
- Ability to function independently and carry out routine responsibilities with minimal supervision.
- Strong interpersonal and relationship building skills.
- Superior attention to detail and accuracy.
- Excellent oral and written communication skills.
- Considerable knowledge of office practices and procedures or the ability to comprehend them.
- Discreet in the judgment and management of confidential matters, materials, and sensitive issues.
- Ability to answer most inquiries and questions independently and follow up on requests in an efficient manner.
- Ability to resolve problems, be tactful, and deal with persons of diverse cultures.
- Fluency in Khmer and proficiency in English required.
Interested candidates must complete an online application at link.
- Procurement Officer
- Human Resources and Administrative Officer
Candidates are encouraged to apply as soon as possible, and applicants will be started to be screened and reviewed upon received to closing date. Only short -listed applicants will be contacted.
RTI does not permit any payment requests demanded during any part of the hiring process. If such requests are made, please report it to the RTI Ethics Office via email address provided in the contact details. Any candidate making any payment will be disqualified from consideration for future employment with RTI.
