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Junior Admin Assistant

with European Chamber Of Commerce In Cambodia (Eurocham)

BTDC-ID: 17077

Closing Date: 20-May-2022

Announcement Description

The European Chamber of Commerce in Cambodia is a not-for-profit organisation funded by the European Union. Our mandate is to enhance trade and investment relations between EU Member States and Cambodia through a range of advocacy initiatives, outreach activities, and business support services. We are seeking applications from individuals with a highly analytical mindset and excellent writing and research skills to become our Junior Market Research Analyst. This position sits between the business and political spheres and will involve supporting the entry of European companies into the market and supporting the EuroCham team in representing the interests of the European business community vis-à-vis the Royal Government of Cambodia.

Junior Admin Assistant

Category: Business Administration, Assistant
Type : Job Opportunity
Location: Phnom Penh
Schedule: Full-time
Salary: N/A

The position is for National

Reporting

The Junior Admin Assistant reports directly to the accountant, under the overall authority of the Executive Director.

Position Summary

The Junior Admin Assistant focuses specifically on providing admin support to the entire team. She or he will be principally responsible for admin, HR and logistic tasks. To accomplish this task, the recipient works with the accountant to develop and implement administrative processes.

Job Description: open to Cambodian nationals

Duties

Administrative Tasks
The recipient is expected to implement all of the administrative activities that facilitate the smooth running of the office.
Logistic Tasks
Participating – on request - in the organization of monthly events and forums, notably for logistic
Liaising with the landlord and maintenance team
Liasing with the IT team
Maintaining the condition of the office and arranging for necessary repairs
Organizing the office layout (stationary, office supply, kitchen supply, furniture and equipment)
Inventory of supplies
Booking transports and accommodations as needed
Managing various Corporate accounts, notably:
Grab,
Smart,
Internet services providers (ISP),
Premises insurance
Reception Tasks
Acting as focal point responding to email and phone calls
Orientation of the visitors
Managing the meeting-room bookings and meeting-rooms set-up
Arranging appointments and organizing meetings
Managing the Led Advertising Display Totem
Administrative Taks
Liaising with local authorities, clients, and suppliers
Updating the information hub regarding templates and key team’s documents (Teams)
Letters’ recording
Contracts’ classification and recording
Managing and updating the inventory (equipment, furnitures..)
HR Tasks
Job announcements
Recording HR documents (notably Job announcement JD, Letter of motivation or Cover Letter, CV, Candidature Evaluation Form, ID/Passport, corporate ID picture, contracts, annual performance review, termination or resignation letters, employee handover forms, employment certificate)
Maintaining HR Locker system and assisting in editing timesheet
Providing team-members with
Building passes
business cards
Filling the contract templates for new employees (in Khmer and English)
National Social Security Fund (NSSF) employees registration
Informing Labour Automated Central Management System (LACMS) MoLVT registration
Ensuring the Business Visa Extension (for foreigners only)
Preparing the annual Foreign Employees quota request with the MLVT
Updating the shared Office Directory
Preparing Employment Certificate
Securing medical appointment for Health certificate for work permit renewal request with MoH certified hospitals
Organizing the Induction process for new employees
Support to the Finance Team
Following up AR collection
Liaising with Grab delivery
Following-up/collecting-payment
Contact supplier to collect payment
General Support
Other tasks as necessary

Requirements

Requirements
Adaptability and strong willingness to learn
Strong organisational skills, ability to switch between multiple tasks and retain knowledge across a broad range of topics
Ability to maintain confidentiality with respect to the organization’s internal rules
Completed an academic degree or a related vocational training
Knowledge of Microsoft Office
Ability to develop and leverage a network
High levels of accuracy and attention to detail
Good level of English & Khmer;
Desirable
Previous similar experiences or relevant internships

Interested by this opportunity? Submit prior by the closing date your CV to Email provided in the contact detail.

Contact Name

European Chamber of Commerce in Cambodia

Email

Finance.officer01@eurocham-cambodia.org
director@eurocham-cambodia.org

See more detail here:

https://bongthom.com/job_detail/view_details_17077.html