Junior Accounting Officers (2 Positions)
Position Circumstances
- Career Category: Accounting, Banking / Finance, Business Administration
- Schedule:Full-time
- Salary: Negotiable
one is a re-announcement, and one is a replacement
Work location: NCHADS (PHNOM PENH)
Job summary:
To provide technical support to the NCHADS-SI Finance Unit in relation to the management of the Global Fund grant for the effective implementation of the grant and to build the capacity of the financial unit in the technical tasks.
This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
Duties & Responsibilities:
- Depending on the work distribution with the junior accountant, the accountant will either review and or prepare herself:
- Prepare and or/Review the supporting documents/monthly report and request for reimbursement received from provinces
- Implement a systematic review of provincial supporting documents and report
- Give alert in case of late report (calendar follow-up is updated)
- Ensure that the review of provinces is done timely
- Ensure that the transaction records prepared are accurate
- Prepare or review the disbursement voucher
- for suppliers, project staff, salaries, consultants, provinces, and other implementing agencies after ensuring that procedures and supporting documents are complete and appropriate (including but not limited to procurement documents)
- for advance or clearance for workshop/training/meeting (reference assumption on budget detail) after checking that it is in accordance with the GFATM policies, and PR MEF financial guidelines. Review all the mini-budget submitted by NCHADS units with critical eyes pertaining to assumptions, - but not limited to - number of facilitators, and location. Support assistant accountant to do similar control.
- Specific to the transactions with UNOPS or other procurement agents: work with LMU/procurement to regularly (at least quarterly) record as expenditures the delivery made in case a pre-payment
- Check that the account code, description, and voucher number for all NCHADS-SI are correct before submission to the accounting officer for booking into Sun System
- Contribute to the preparation of the TRC plan by working with the NCHADS units under his/her responsibility. Ensuring that TRC assumptions match the TRC guidelines.
- Participate in annual audits by supporting the accounting team in providing required information
- Maintain the filling system and update (hard copy and soft copy) of the grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
- Assist senior/accounting officer in providing training and workshops to provinces and SSIs for project when requested
- Conduct provincial supervision when requested
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of finance unit as well as NCHADS.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- Work with the finance team in response to the GFATM, LFA, MoH-LIT, and PR MEF for any issues related to finance and accounting section
- Participate in and comment on LFA (verification/queries and response ML from the GFATM)/OIG audit issues related to the finance and accounting section
- To undertake any other duties assigned by the Finance Manager or the NCHADS Management team.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in financial management, business, administration related
Work History:
- Experience in accounting, or similar to the position in an organization. Beginner accepted for 1 to 2 years
Skills & Knowledge:
General & Technical Skills
- Accounting system software knowledge
- Good computer skills and office package
- English: Fair working proficiency
Soft Skills
- Able to learn new systems, processes, and procedures quickly.
- details oriented and have strong analytical skills.
- Work in a team
HR Officer
Position Circumstances
- Career Category: Business Administration, HR
- Schedule:Full-time
- Salary: Negotiable
The position is for Replacement
Accountable to: Administration Unit
The HR Officer will be responsible for the implementation of the HR/Administration procedure and tools in complying with grant SOP and the Cambodian Labor Law.
This job description may be modified at any time after consultation and agreement between the post holder, the Head of Administration Bureau and the Director of NCHADS.
Duties & Responsibilities:
- Specific Responsibilities
- Preparing monthly pay-roll and pay-roll report/pay-roll registered
- Preparing monthly income tax recap
- Calculating staff’s salary (new and resigned)
- Ensuring accurate pay-roll and tax process
- Ensuring withholding taxes comply government regulations
- Collect monthly staff time-sheets and salary request from all contract staff includes NCHADS-SI office, National Clinic ART-1, Clinic ART-2, ART-3 and provincial level
- Collect Monthly attendance lists all contract staff from provinces
- Processing new employment’s contracts and annual employment’s contracts renewal
- Ensuring the updated list of all contract staff working under NCHADS-SI, including staff turn-over
- Responding to staff questions about compensation, taxes, benefits and any deduction if applicable
- Ensuring the Personnel Records maintenance in proper manner
- Managing leave entitles and staff’s leaves records
- Working closely with HR Focal person and Finance Unit
- Ensure that the pay roll and salary tax are recorded accuracy both soft and hard copies for auditor purpose.
- Perform other duties as requested by the NCHADS-SI Senior Management Team and Head of Administration Bureau.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of NCHADS.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- To draw the attention of the Head of the Administration immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
- To undertake any other duties assigned by the Head of Administration Bureau.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in Business Administration, HR or equivalent
Work History:
- At least experiences in managing HR/Administration for international NGOs, private companies for 3 years
Skills & Knowledge:
General & Technical Skills
- Computer proficiency (MS Words/Excel/internet)
- English proficiency
- Good knowledge of administration work
- Proven to work independently, less supervision and be able to work under pressure
- Experiences of pay-roll management as an asset
Soft Skills
- Fast learning, Dynamic, team spirit, flexible
Data Entry Clerk
Position Circumstances
- Career Category: Computer - General, Computer - Networking, Computer - Programming
- Schedule:Full-time
- Salary: Negotiable
The position is for Replacement
Accountable to Data Management Unit/NCHADS
Job summary: To assist with the entry of data at VCCT/ART services.
Duties & Responsibilities:
- Specific Responsibilities
- To work as a team closely with the ART team
- To maintain the NCHADS VCCT, ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT data collection instruments and other instruments related to tracking and improve quality of care
- To enter, maintain and clean data in the data management databases and MPI.
- To prepare daily, monthly, quarterly, annual, and other reports based on the data management system requirement to PDMO on time as deadline.
- To assistant with counselor on review data on paper form and reports.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the ART team attain the highest levels of accuracy and honesty in all its activities.
- To undertake any other duties assigned by the ART Team, PDMO and PASP manager
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- High School Diploma
Skills & Knowledge:
General & Technical Skills
- Ability to conduct multiple tasks and effectiveness in high-pressure situations
- Ability to travel within the province
- Residence in Phnom Penh
- Experiences on working in HIV/AIDS field
- Experiences on Virtual Meeting App as Zoom.
- Knowledge in computer
- Knowledge in: Ms-Word, Ms-Excel and Ms-Power point and Email.
- Good command of both spoken and written English
- Good interpersonal skills
Inventory Management Officer
Position Circumstances
- Career Category: Health/Medical, Logistics
- Schedule:Full-time
- Salary: Negotiable
The position is for Replacement
Accountable to : Logistic Management Unit/NCHADS
Job Summary:
To manage the movement of materials and assist of the staff from the center to enable the efficient operation of NCHADS.
This job description may be modified at any time after consultation and agreement between the post holder, the Chief Logistics and Supply Management Unit, the Head of Technical Bureau and the Director of NCHADS.
Duties & Responsibilities:
- Specific Responsibilities
- To create “picking lists” of products within NCHADS warehouse to ensure efficient stock management according to distribution plans and emergency order as established by logistics management officers.
- To prepare records of incoming/outgoing materials and does for inventory for all Unit of NCHADS and sites related for Clinical equipment, Electric equipment, Lab equipment, Vehicle and Furniture.
- To arrange the distribution of equipment according to the requirements prepared by the Logistics Management Officers.
- To communicate all information related to the in-and out flow of relevant products to data analysts.
- Manage and verify stock Management in warehouse and delivery or pick up or inspection some time in NCHADS warehouse and CMS.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of NCHADS.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive at all times to assist the unit to attain the highest levels of accuracy and honesty in all its activities.
- To draw the attention of the Chief of the Unit immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
- To undertake any other duties assigned by the Chief of the Unit or the NCHADS Director
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in pharmacy, health sciences, or logistic skill management.
Skills & Knowledge:
General & Technical Skills
- Full time working days in NCHADS -Logistic Management Unit
- At least 3 years of progressive experiences in management of public health programs (e.g, Management of health products including pharmaceuticals, ARV drug, RDT test kit and health commodities related HIV/STI would be a significant advantage and Health equipment inventory management)
- Minimum of 2 years working fixed asset and inventory management ARV, RDT management at NGO, Global Fund development including understanding of RGC and donor requirements for development assistance financing with focus on procurement and supply chain management.
- A very good knowledge of English in writing, reading, listening, and speaking.
- Well understanding of LMIS (Logistic Management Information System) and Microsoft Office application.
- Excellent interpersonal and communication skills both verbal and written.
- Previous training experience computers (MS Office, Power Point and advance Excel)
Soft Skills
- Strong desire to work in a team oriented and able to handle multiple tasks at once.
