Dance School Coordinator
Position Circumstances
- Career Category: Exec. / Management, Entertainment
- Schedule:Full-time
- Salary: Negotiable
The Dance School Coordinator (DSC) is responsible for overseeing the operations and staffing of Dance School of the Performing Arts School, and responsible for ensuring the functioning of the Dance School through developing and implementing a comprehensive dance program, and supervising dance teachers, scheduling classes, organizing performances and events, promoting the dance programs to increase participation and visibility, monitoring program budget and managing resources effectively.
Duties & Responsibilities:
- The Dance School Coordinator (DSC) is responsible for the following:
- Developing and implementing a comprehensive dance program.
- Supervising dance teachers.
- Scheduling classes.
- Organizing performances and events.
- Promoting the dance program to increase participation and visibility.
- Monitoring the dance school budget and managing resources effectively.
- Overseeing the operations of the Dance school.
- Developing monthly, quarterly and annual planning for the Dance school.
- Participating in the Dance school curricular development.
- Maintaining and keeping track of Dance materials/equipment.
- Keeping attendance records of Dance teachers.
- Being creative and acting as a role model to students.
- Solving Dance school students’ problems.
- Working closely with all teachers of the Performing Arts School, Pedagogical Coordinator, Music School Coordinator, and the Performing Arts School Coordinator.
- Attend weekly Performing Arts School’s meeting.
- In conjunction with Dace teachers, developing lesson plans for each subject for the Dance School.
- Making monthly, quarterly and annual activity reports.
- Creating a safe and welcoming environment in the classrooms.
- Holding meeting with students once a month to give advices and remind them about the school’s rules, policies, and to inform them about their progress.
- Conducting researches for new teaching methods and strategies.
- Keeping records of all dance lessons.
- Manage behavior effectively to ensure a good and safe learning environment:
- Setting clear rules and routines for behavior in classrooms, and take responsibility for promoting good and courteous behavior both in classrooms and around the school, in accordance with the school’s policy.
- Maintaining good relationships with students, exercise appropriate authority, and act decisively when necessary.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in General Management or other related fields.
Work History:
- At least experiences in management, and/or coordination roles for 3 years
Skills & Knowledge:
General & Technical Skills
- Fluent in spoken and written both Khmer and English.
- Strong proficiency with Microsoft Office.
- Have a good knowledge of and able to dance is preferred
- Comfortable with public speaking, and meeting facilitation.
- Good organizational and administrative skills
Soft Skills
- Strong interpersonal skills.
- Good Communication skills.
- Good people management skills
- Good morality, friendly and Team work.
- Adherence to vision, mission, and values of Phare Ponleu Selpak, and compliance with its Safeguarding and Child Protection Policy is a must.
Development Coordinator
Position Circumstances
- Career Category: Capacity development, Business Administration, Communications
- Schedule:Full-time
- Salary: Negotiable
The Development Coordinator is responsible for coordinating PPSA’s fundraising efforts. He/she will write grant proposals to support PPS' programs. He/she will coordinate with PPS' Management team in the development of all proposals. He/she will also manage PPS’ current fundraising initiatives (direct mailings and donor relationships) and develop new fundraising strategies (major donors, corporate partnerships). He/she will work directly under PPS' Development & Communications Manager.
Duties & Responsibilities:
- Streamline organizational processes to increase donor sources
- Write concept notes, project proposals and/or funding proposals to potential donors and ensure their timely submission.
- Identify and respond to all relevant “call for proposals” in a timely manner.
- Develop a resource file of funding proposal templates from major donors, as well as create PPS templates to leverage when new potential grants arise.
- Manage the donor database with all contact information and records of previous engagements.
- Search for all possible means of receiving funds from various sources including but not limited to: online donations, cash/cheque donations (received in local and in foreign currency).
- Supervise M&E activities to ensure accurate data for reporting.
- Coordination of the organization’s fundraising program
- Develop, in consultation with the relevant staff members, PPS France, Program Manager and Executive Director new ideas for fundraising activities to generate revenue for the organization.
- Enhance the coherence of sister organizations (PPSE, PPS France) to leverage each other’s capabilities for fundraising and avoid conflict.
- Provide administrative and logistical support for implementation of the organization’s fundraising strategy, including annual fundraising calendars, to guide PPS’ pursuit of donor funding in support of identified projects, in line with PPS’ vision, mission and strategic plan.
- Full event management of fundraisers, including event budgeting, venue coordination, guest invitation and registration processes, speaker and VIP support, on-site troubleshooting and event follow-up.
- Create and manage a network of local and international fundraising volunteers.
- Boost the profile of the organization and ease-of-access for potential funders by regularly updating and enhancing the organization’s Website and Facebook.
- Improve and update organization’s communication materials in collaboration with the Communications & Marketing Coordinator.
- Networking and donor relationship-building
- Recommend potential donors abroad (namely from Europe and the United States) with the goal of drawing funds from foreign sources into the organization.
- Assist the Management Team and Executive Director in management of correspondence and organizational contact with donors and potential donors.
- Actively participating in relevant meetings, conferences and other functions.
- Making connections with donors through various channels including social media, coordination of site visits, use of local Cambodian and international media.
- Manage all donor relations including gift solicitation, thank you process, reporting and regular donor engagement
- Identifying opportunities for relevant PPS staff members to participate in projects and activities with other stakeholders to strengthen PPS’s network in the Cambodia.
- Develop a fundraising strategy in collaboration with the Development & Communications Manager and derive annual fundraising plans to support PPSA’s strategic plan.
- Organizational capacity-building
- Keeping abreast of international donor trends and opportunities and acting as advisor on the same.
- Actively participate in PPS’s strategic planning process to ensure proposed development initiatives are integrated into the fundraising strategy.
- Collaborate with the Management team to identify budget gaps, and to develop new demand driven project ideas, for which to apply for funding.
- Co-facilitate trainings with relevant staff members to participate in the grant management cycle (training in simple proposal writing, the basics of conducting donor-funded projects, anti-corruption education, responsible handling of donor funds, simple report writing instruction, etc.)
- Manage workloads for direct reports and conduct regular performance evaluations with staff members
- Provide ongoing professional support and development for team members
- Ability to bridge the cultural divide between representatives of European and/or American donor agencies and the Cambodian organization.
- Knowledge of the grant-writing process
- A flair for producing documents for donors, the media, stakeholders and the general public, including experience with the basics of graphic design, careful attention to detail, quality reports, press releases and any other tasks assigned by the Executive Director.
Expected Profile of Candidates
Languages:
- English - Fluent
- French is preferred
Qualifications:
- Bachelor's Degree in Business/Communication or other related fields.
Skills & Knowledge:
General & Technical Skills
- Fluent in English (spoken and written), French an asset
- A minimum of five (5) years of progressively responsible professional experience, at least three (3) of which must be in the Asian development or not-for-profit sector, with at least some experience working directly with grassroots organizations operating at the community level.
- Excellent writing skills; with the ability to tell a story in a clear, engaging and persuasive way.
- Proven track record soliciting donor funds from international sources, including skills in networking, donor relationships and experience with the requirements of international donor organs (i.e. USAID, DFID, United Nations, European Union).
- Knowledge of fundraising processes.
- Excellent critical thinking skills and an ability to act in an advisory capacity to the organization’s Management team.
- Ability to build budgets and plan project funding and supervise financial reporting to donors.
- An aptitude for numbers and spreadsheets
- Experience with the project management and grant management cycles.
- Comfortable with public speaking and meeting/training facilitation; able to represent the organization in a professional manner in public and in meetings.
Business Development Assistant
Position Circumstances
- Career Category: Sales / Marketing, Business Administration, Assistant
- Schedule:Full-time
- Salary: Negotiable
The Business Development Assistant works under direct supervision of the Business Development Manager, is responsible for the implementation of business development strategies to heighten PPS’s profitability. His/her duties include identifying business opportunities to pursue and creating business proposals.
The Business Development Assistant is also responsible for the development and execution of workshop/event projects. The typical day-to-day activities of the Business Development Assistant will vary depending on the type of workshops/events he/she is working on. However, the Business Development Assistant will generally be involved in helping produce proposals for workshops/events, finding a suitable venue, planning layout of the rooms and the entertainment programs and organizing facilities and amenities such as car parks, security, first aid, and make sure all participants have insurance coverage during the workshops/events.
Duties & Responsibilities:
- General responsibilities:
- Manage the communication of the organization with clients via means like emails, telephones, websites, and other channels of communications.
- Respond to inquiries made by clients about organization products and services in a timely and friendly manner.
- Act as link between the organization and the clients to ensure clients take more interest in products and services rendered by the organization.
- Identify and communicate with new business leads for the organization.
- Develop good knowledge regarding priority sectors, like market routes and trends; this enables the organization improve on its effectiveness in service delivery.
- Provide required support for the organization’s business development team, especially in activities relating to account management.
- Perform various tasks, like recording minutes during meetings.
- Develop operational contacts, which will provide needed support for the tasks undertaken by the organization’s business development team.
- Do clients visit reports.
- Manage reports and information to ensure the organization meets up with requirements made known by clients.
- Support the Business Development Manager in sales when required.
- Assist the Business Development Manager to make inquiries on small projects and to handle them from start to finish.
- Cooperate in positive manner to the growth of the organization by providing required assistance to relevant staff and organization’s partners.
- Customer Service Responsibilities:
- In conjunction with the Business Development Manager, welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Maintaining a positive, empathetic, and professional attitude toward customers at all times.
- Responding promptly to customer inquiries.
- Communicating with customers through various channels.
- Acknowledging and resolving customer complaints.
- Knowing our products inside and out so that you can answer questions.
- Processing orders, forms, applications, and requests.
- Keeping records of customer interactions, transactions, comments, and complaints.
- Communicating and coordinating with colleagues as necessary.
- Providing feedback on the efficiency of the customer service process.
- Managing a team of junior customer service representatives (student volunteers).
- Ensure customer satisfaction and provide professional customer support.
- Workshop/event Responsibilities:
- Prepares rooms for workshop/event guests include but is not limited to: placement of furniture, placement of welcome package, etc.
- Monitoring cleanliness of and readiness of rooms; communicate problems with Technical and Maintenance Team.
- Keep inventory of guest supplies.
- Performs Check-ins and outs for workshop/event guests.
- Maintains accurate and up‐to‐date records and files for all event management projects.
- Secures all required contracts, invoices, proof of insurance and other documentation as needed.
- Maintains current information in organization databases for business contacts, consumer databases, sponsors and vendor lists.
- In conjunction with the Business Development Manager, creates proposals, contracts and invoices for clients, sponsors and vendors.
- Manages proposal and contract tracking.
- Develops workshop/event specific organizational tools such as production timelines, contact lists, on site deliverables schedules.
- Provides supports and completes tasks required for workshops/events execution.
- Help to manage production of printed materials, brochures, signage and other marketing pieces.
- Compiles post-workshop/event wrap up reports, evaluations and client summaries.
- Conserves time of organization by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- And any other tasks assigned by the Business Development Manager.
Expected Profile of Candidates
Languages:
- English - Fluent
Work History:
- At least of experience in sales / marketing / business development role for 1 to 2 years
Skills & Knowledge:
General & Technical Skills
- Fluent in English (spoken and written)
- Highly proficient in Microsoft Office packages – mainly Word, Excel and PowerPoint.
- A good working knowledge of social media marketing tools.
Soft Skills
- Excellent interpersonal and communication skills are essential.
- The ideal candidate will be someone who enjoys dealing with people, creating and maintaining relationships.
- Strong organizational skills.
- Be able to work on own initiative as well as part of a team.
- Have good time management and planning skills.
- The ability to meet multiple project deadlines.
- Excellent attention to detail.
- Have the ability to multi-task and work under pressure.
- Have a good Telephone Manner.
- Interest in the Art Industry.
Cashier
Position Circumstances
- Career Category: Accounting, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
The cashier works under the direct supervision of the Accounting Supervisor, and the position undertakes payments in cash and bank, ensures the effective management of petty cash systems, maintains bookkeeping records, and ensures timely payments are made to PPS staff, artists, students, volunteers, partners and suppliers.
Duties & Responsibilities:
- Ensure payments in cash and bank is implemented as required and following PPS’s financial
- policies, donor guidelines, and vendor contracts.
- Maintain high level accuracy in preparing bank transfer, issuing Cheques and cash payment.
- Handle transactions at PPS banking partners following PPS & Bank policies.
- •Keying payment vouchers into cash book and bank book and ensure the cash closing balances reconcile with the cash at hand. Immediately report any discrepancy in cash to the supervisor.
- Undertake timely filing of all vouchers produced at PPS.
- Maintain the daily/monthly record of the exchange rates and ensure the exchange rate used for daily transactions (cash and bank) is correct.
- Maintain relationship with PPS banking partners.
- Read and become familiar with PPS finance policies, procedures and guidelines as they relate to the duties of a cashier.
- Become familiar with the responsibilities and activities of the Accounting Supervisor so that s/he is able to take responsibility of his/her duties in case of absence.
- Promote a safe and secure work environment.
- Other duties as assigned by the supervisor and/or the Manager of Accounting.
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Bachelor's Degree in accounting/finance.
Work History:
- Work experience as cashier for 1 year as a minimum
Skills & Knowledge:
General & Technical Skills
- Fluent in written and spoken English
- Advanced knowledge of MS Office and the internet
- Be able to operate all necessary equipment to perform the job
- Strong interpersonal, communication, and organization skills
- Ability to prioritize tasks and manage time wisely in a fast-paced environment
- Communicate in a clear, concise, understandable manner, and listen attentively to others.
- Be able to work a flexible schedule based on business needs that includes, evenings, some weekends and some holidays.
Soft Skills
- Self-starter attitude with the ability to multitasking and meeting deadlines
- Client service attitude
Kindergarten Assistant Teacher
Position Circumstances
- Career Category: Educate/Train/Teaching
- Schedule:Full-time
- Salary: Negotiable
The Kindergarten Assistant Teacher will be trained on how to run a mobile library and teach children to read Khmer. He/she will teach students in the kindergarten school using arts integrated, child centered learning.
The Kindergarten Assistant Teacher will receive Capacity Building in arts-integrated instruction from Phare Ponleu Selpak's Arts Education Specialist and other qualified PPSA Education staff. He/she will use Khmer and English phonetics and arts-integrated lessons to help students. He/she will teach on Monday – Friday beginning immediately.
Duties & Responsibilities:
- Design and follow a complete child-led teaching plan
- Organize learning material and resources including Montessori style materials and art materials
- Use a variety of activities and instructional methods (songs, stories, media, theatre, dance, circus/sport, structured games, art, outdoor activities etc.) to motivate and stimulate children’s abilities
- Assess students’ performance and progress to ensure they are mastering the skills on regular basis
- Monitor children’s interactions and nurture cooperation and sharing
- Select and use instructional methods and materials appropriate to the students and learning activities.
- Adapt standard teaching methods to meet different student needs and interests
- Utilize positive classroom management systems
- Observe, evaluate and record children's social and academic progress every month
- Provide constructive feedback to parents, guardians and administration
- Prepare weekly, monthly and yearly plan
- Prepare and distribute written monthly and quarterly reports
- Plan and order classroom equipment and supplies
- Collaborate with the two arts schools and education colleagues to integrate art into curriculum
- Maintain a calendar on Microsoft Outlook
- Check and respond to emails daily
- Perform required administrative duties including attending staff meetings
- Uphold the school code of conduct and all school policies, rules and procedures in a supportive and positive manner
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Medium
Qualifications:
- Bachelor's Degree in education or equivalent
Skills & Knowledge:
General & Technical Skills
- Must be able to speak, read and write high level of Khmer and Intermediate English.
- Must be willing to learn how to use phonetics and the arts to teach public school subjects.
- Preference given to:
- Those with experience teaching Khmer using phonetics,
- Those with experience using the arts to teach all school subjects,
- Those with a higher level of English, and those who can demonstrate how to use positive discipline to manage a classroom.
- Those who can demonstrate how to use positive discipline to manage students' behavior .
- Knowledge and experience in child led techniques such as Montessori, Reggio Emilio, Waldor, and or Project Based Learning
- Proven working experience as a teacher
- Creative and artistic teaching abilities
- Teaching and organizational skills
- Patience and flexibility
- Strong communication skills both Khmer and English
- Be able to use basic computer (word, excel, powerpoint and email)
- Knowledge of using library system
- Understanding and proficiency in relevant technology
- Knowledge of current educational and instructional methodologies and techniques
Graphic Design Lead Teacher
Position Circumstances
- Career Category: Computer - General, Arts / Graphic Design, Educate/Train/Teaching
- Schedule:Full-time
- Salary: Negotiable
The Graphic Design Lead Teacher works under the direct supervision of the Principal of the Visual and Applied Art School (VAAS). He/she is responsible for maintaining a relevant graphic design curriculum, ensuring the quality of teaching, and achieving learning outcomes. He/she may also be required to carry out any other tasks assigned by the Principal.
Duties & Responsibilities:
- Reporting:
- Reporting to Deputy Director in charge of Pedagogy and Academics, and Director of VAAS
- Writing quarterly and annual reports on activities of the Animation department, and submit to the Deputy Director in charge of Pedagogy and Academics and Director of VAAS.
- Coordination:
- Prepare graphic design curriculum and teach classes.
- Coordinate graphic design teachers on teaching activities, methodology and programs.
- Prepare schedule for monitoring and evaluation which supported by Deputy Director in charge of Pedagogy and Academics and Director of VAAS.
- Work closely with IT team to deal with problems occurred during teaching, and update new software and programs.
- Communicate with all students, staff and management team of VAAS and PPSA.
- Obtain feedback from enterprises and give suggestion to the team and make improvements to the curriculum.
- Capacity Building:
- Share useful and important knowledge to all graphic design staff as required
- Facilitate workshop and training related to graphic design
- Meetings:
- Attend general staff meeting
- Attend meetings with all Head of Departments
Expected Profile of Candidates
Languages:
- English - Good
Work History:
- At least of experience as a lead teacher in the area of Graphic Design, or relevant position for 2 years
Skills & Knowledge:
General & Technical Skills
- Certificate in Graphic Design, or related field
- Strong knowledge in Graphic Design
- position
- Creative
- Artistic
- Ability to use Graphic Design software and MS Office
- Good knowledge of English both speaking and writing
Soft Skills
- Good organizational skills
- Strong communications skills
- Problem solving skills.
- Time-management skills
- Ability to determine priorities, be self-directed and work with minimal supervision.
- The ability to keep objectives and goals firmly in sight
- Adherence to the values and missions of Phare Ponleu Selpak.
Festival & Event Coordinator
Position Circumstances
- Career Category: Service & Hospitality, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Under direct supervision of the Executive Director, the Festival & Event Coordinator is responsible for festivals and events coordination, fundraising, audience development, booking venues, schedule speakers, and “on the ground” coordination of the festivals and/or events.
He/she must be able to understand requirements for each festival and/or event, and plan festival, or events with attention to financial and time constraints; He/she must be well-organized and competent in vendor management. The goal is to organize unforgettable festivals and/or events that will ensure the entertainment of participants and facilitate the completion of business objectives.
Duties & Responsibilities:
- Assisting the HR and Administration with hiring and contracting students and volunteers.
- Maintaining gmail group lists for artists, volunteers, membership, donors, and sponsors
- Writing and sending thank yous for artists, donors, and sponsors.
- Maintaining festival and Event database
- Administrating Letters of Agreement and contracts for artists
- Communicating with artists
- Organizing door prizes, contests, and raffles as a way to collect more contacts & e-mails leading up to and during the festival.
- Writing copy for various marketing materials
- Assisting with photoshoots and video shoots for marketing purposes when needed.
- Creating and delivering e-mail invites and organizing list of recipients for various festivals and events.
- Coordinating special events
- Assisting with pick up and distribution of print materials
- Facilitating the festival and event survey, including a post-festival/event report
- Creating signage for the festival/event
- Inviting VIPs to the festival/event
- Helping where needed throughout the festival /event – “On the ground” project management, including coordinating multiple events, staff, students, and volunteers
- Helping the Fundraising Committee organize and execute annual festivals/events, including managing the master business list
- Facilitating the mail-out of private donor campaign
- Assisting as needed with grant writing
- Understand requirements for each festival and/or event
- Plan festival and/or event with attention to financial and time constraints
- Book venues and schedule speakers
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Manage all festival and/or event operations (preparing venue, invitations etc.)
- Do final checks at the day of the festival and/or event (e.g. tables, technology) to ensure everything meets standards.
- Oversee festival and/or event happenings and act quickly to resolve problems
- Evaluate festival and/or event’s success and submit reports.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
- French is preferred
Qualifications:
- Bachelor's Degree in hospitality management, public relations or relevant field is preferred
Skills & Knowledge:
General & Technical Skills
- A passion for the arts
- Experience with festival, or event planning and on-site project coordination
- Strong writing skills
- Familiarity with Word, Google Docs, and Excel Programs as well as using email
- Strong organizational skills and highly detail-oriented
- Strong communication skills, and negotiation ability
- Strong customer service skills, in person and in email correspondences
- Ability to multi-task well and remain calm
- Ability to provide positive and creative leadership to a team of staff, students, and volunteers
- Must be reliable and self-motivated, have a positive attitude, and be a good team member
- Knowledge of basic festival and/or event protocol is a plus
- A proven track record of organizing successful festivals or events
- Excellent vendor management skills
- Knowledge of basic recruitment practices
- Experience working in NGO, tourism or arts sector is an asset
- Experience working in a multicultural environment is an asset
- Fluent in Khmer and English both spoken and written, in French language is an advantage
Soft Skills
- Well-organized with multi-tasking skills
- Problem-solving ability
- Strong initiative and flexibility
Facilities Assistant Manager
Position Circumstances
- Career Category: Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
Under the direct supervision of the Operation Manager, the Facility Assistant Manager is responsible for supporting the Operation Manager in overseeing general maintenance, managing budgets, preparing reports, and management of the facility's physical infrastructure, and overseeing the work of maintenance staff, ensuring the effective and efficient operation of the facility, and compliance with safety and security regulations.
Duties & Responsibilities:
- Overseeing and managing the technical and maintenance staff, cleaners, and security guards’ daily operations and making corrective and preventative maintenance relating to electrical and piping/plumbing systems.
- Conducting regular inspections of the facility to ensure safe conditions or to detect violations of procedures or safety rules and reporting any issues or necessary repairs.
- Ensuring all safety regulations and procedures are in place and followed at all times.
- Implementing and maintaining standard operating procedures for facility operations
- Maintaining and updating records for equipment, and supplies used in the facility.
- Requisition materials and supplies, such as equipment, replacement parts
- Planning, scheduling, and coordinating general maintenance, major repairs, and remodeling or construction projects for properties
- Coordinating and overseeing operations, maintenance, administration, and improvement of properties
- Checking malfunctioning equipment and ascertains corrective action required to restore to satisfactory operating condition
- Assisting in the development and management of the facility budget
- Maintaining records of maintenance, operating costs, and special permits issued
- Determining and certifying the eligibility of prospective vendors
- Facilitating communication between departments and ensuring a cohesive work environment
- Other duties as assigned by the Operation Manager
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Bachelor's Degree in facility management or related field, or equivalent work experience.
Skills & Knowledge:
General & Technical Skills
- Experience in managing a facility and a team of employees.
- Fluent in spoken and written English
- Strong communication and interpersonal skills.
- Ability to establish and maintain professional relationships with staff and vendors.
- Knowledge of safety regulations and procedures.
- Proficiency with Microsoft Office and facilities management software.
- Must have a strong understanding of facilities management
- Demonstrated knowledge/competency in using new technologies, particularly software and apps, to increase efficiency required
Soft Skills
- Result-oriented, positive attitude, initiatives.
- Strong work ethic.
- Patient and flexible
- Strong organizational and problem-solving skills.
- Ability to work independently and manage multiple tasks simultaneously.
