Head of Human Resource and Administration Department
Position Summary Expectations - Duties, Responsibilities
Reports To: Chief Executive Officer of ZYIS
Supervises: Head of Administration Unit, Head of HR, Head of Facilities Management Unit, Head of Procurement and Logistics Unit, Head of Transportation Unit, and Head of Cafeteria Unit
Benefits
ZYIS offers a comprehensive benefits package designed to support your professional growth, financial security, and overall well-being.
- Administration and Facilities Management:
- Ensures legal compliance with administrative regulations
- Oversees the ongoing maintenance and repair of ZYIS's buildings, grounds, and equipment.
- Optimizes the use of space within ZYIS facilities.
- Implements sustainable practices in facilities management.
- Manages relationships with external vendors for various services (including janitorial services).
- Oversees the planning and execution of capital projects.
- Health, Safety, & Security:
- Develops and enforces comprehensive safety protocols.
- Creates and maintains emergency response plans.
- Implements security measures to protect ZYIS's facilities, staff, and students.
- Ensures ZYIS complies with all relevant health and safety regulations.
- Identifies and assesses potential risks to the ZYIS community.
- Procurement & Vendor Management:
- Develops and implements procurement strategies.
- Identifies and selects qualified vendors for goods and services.
- Negotiates contracts with vendors to secure favorable terms and pricing.
- Processes purchase orders and tracks deliveries.
- Manages inventory levels for supplies and equipment.
- Food Services:
- Oversees the operation of the ZYIS food court.
- Develops nutritious and appealing menus for the food court that comply with dietary guidelines.
- Ensures compliance with food safety regulations and standards.
- Manages relationships with food service vendors.
- Provides nutrition advice to students to promote healthy eating habits.
- Transportation & Logistics:
- Manages transportation services for students.
- Develops efficient bus routes and schedules.
- Recruits, trains, and supervises bus drivers.
- Oversees the maintenance and repair of transportation vehicles.
- Manages logistics for field trips, athletic events, and other activities.
- Human Resource:
- Supervise the Human Resource Manager in implementing recruitment, training, and retention strategies.
- Monitor performance management systems and ensure alignment with institutional objectives.
- Oversee the management of employee compensation, benefits, and workplace compliance.
- General Support:
- Provide operational support, assist with special projects, and undertake tasks as assigned.
- Education:
- At least Master's degree in Business Administration, Facilities Management, Educational Administration, or a similar field.
- Relevant certifications are a significant advantage.
- Experience:
- Minimum of 5-7 years of experience in administration and/or facilities management, ideally within the education sector.
- Skills:
- Highly organized with strong project management skills.
- In-depth knowledge of building systems, safety regulations, and compliance requirements.
- Experience in facilities budgeting and financial management.
- Excellent written and verbal communication skills.
- Demonstrated leadership ability.
- Fluency in English and Khmer; proficiency in Mandarin Chinese is a plus.
- Strong HR, business development and professional skill.
- Desirable Qualities
- Understands the importance of a well-maintained and functional environment for teaching and learning.
- Committed to implementing environmentally friendly practices.
- Proficiency in using administrative and facilities management software.
Campus Principal
Position Summary Expectations - Duties, Responsibilities
Reports To: Chief Executive Office of ZYIS
Summary
The Campus Principal is a dynamic and visionary leader who plays a pivotal role in shaping the success of Zhong Ying International School (ZYIS). This role provides strategic leadership for the assigned campus, ensuring alignment with ZYIS's vision to nurture responsible global citizens, ethical leaders, and innovative entrepreneurs. The Campus Principal is dedicated to fostering a trilingual, student-centered learning environment that inspires academic excellence, well-being, and the development of essential 21st-century skills. By creating a nurturing and stimulating atmosphere, the Campus Principal empowers students to achieve their full potential as principled, socially responsible individuals.
Benefits
ZYIS offers a comprehensive benefits package designed to support your professional growth, financial security and overall well-being.
- Overall Leadership
- Provides visionary leadership to inspire and motivate staff, students, and stakeholders, fostering a culture of excellence, collaboration, and innovation aligned with ZYIS's vision and mission.
- Builds a strong and cohesive leadership team, providing clear direction, setting expectations, and empowering individuals to achieve their full potential.
- Serves as the primary spokesperson and representative of the school, upholding its reputation and communicating its unique value proposition to the wider community.
- Ensures a safe, welcoming, and inclusive learning environment that prioritizes student well-being and celebrates diversity.
- Strategic Planning
- Implements strategic plans developed by the CEO and leadership team, ensuring alignment with ZYIS's vision and mission in academic excellence, trilingualism, global-mindedness, and student leadership development.
- Supports the CEO by providing feedback through regular assessments of campus performance and participating in SWOT analyses to identify strengths, weaknesses, opportunities, and threats.
- Engages stakeholders (faculty, staff, parents, students) to gather insights and ensure successful execution of the strategic plan.
- Monitors progress towards campus-level goals, reports outcomes, and communicates results to the leadership team and stakeholders.
- Community Relations
- Cultivates strong relationships with parents, students, staff, and the community by communicating regularly through multiple channels to build trust, transparency, and support for ZYIS.
- Establishes and nurtures partnerships with local businesses, organizations, and educational institutions to create mutually beneficial opportunities for students and the school.
- Represents ZYIS at community events and functions, showcasing the school's commitment to trilingualism, global-mindedness, and social responsibility.
- Resource Management
- Develops and manages the campus’s budget in collaboration with the Head of Finance Office, ensuring optimal allocation of resources to support academic and operational needs.
- Identifies and pursues funding sources, including grants and partnerships, to enhance financial sustainability and support special projects.
- Oversees efficient procurement and allocation of resources, such as supplies, equipment, and technology, to maximize their impact on student learning and well-being.
- Evaluates resource utilization and identifies cost-saving opportunities without compromising the quality of the educational experience.
- Evaluation and Improvement
- Monitors key performance indicators (KPIs) for academic, operational, and financial performance.
- Conducts regular evaluations of programs, curricula, and initiatives, using data to drive continuous improvement.
- Elicit feedback from staff, students, and parents through surveys, focus groups, or other mechanisms to identify areas for growth.
- Engages in interventions and identifies solutions to improve academic outcomes, operational efficiency, and school effectiveness.
- General Support:
- Provide operational support, assist with special projects, and undertake tasks as assigned.
- Education:
- At least Master's degree in Education Administration, Educational Leadership, or an Education-related field.
- Experience:
- Minimum of 5 years of experience in a leadership role within an educational institution.
- Prior experience as a school principal or assistant principal is highly desirable.
- Experience working in an international school setting is a strong plus.
- Skills:
- Strong instructional leadership and curriculum development expertise.
- Excellent communication, interpersonal, and collaboration skills.
- Data-driven decision making and problem-solving abilities.
- Ability to build and maintain positive relationships with diverse stakeholders.
- Fluency in spoken and written English; Khmer language proficiency is a major advantage.
- Proven ability to motivate and inspire students and staff.
- Commitment to fostering a culture of innovation and continuous improvement.
- Strong HR, business development and professional skill.
- Desirable Qualities
- Passion for ZYIS's vision and mission.
- Understanding of Cambodian culture and the local educational landscape.
- Strong commitment to student success and well-being.
Legal and Company Secretary
Position Summary Expectations - Duties, Responsibilities
Reports To: Chief Executive Officer (CEO)
Supervises: Legal Officer, Company Secretary Officer, Internal Audit Officer
- Governance and Compliance:
- Ensure ZYIS complies with applicable laws, regulations, and internal policies.
- Maintain and oversee corporate documentation, including policies, licenses, and meeting records.
- Coordinate compliance filings and statutory reporting to relevant authorities.
- Support the CEO in ensuring adherence to governance frameworks and best practices.
- Board and Executive Support:
- Prepare agendas, minutes, and follow-up action plans for executive and leadership meetings.
- Facilitate communication and collaboration between the CEO, leadership team, and relevant departments.
- Draft and review official correspondence and agreements as directed by the CEO.
- Records Management and Reporting:
- Oversee the accurate and secure maintenance of institutional records and archives.
- Ensure timely preparation and submission of reports to meet internal and external requirements.
- Monitor key compliance deadlines and update stakeholders proactively.
- Leadership and Oversight:
- Supervise the Company Secretary Unit and Officer, ensuring timely execution of tasks and adherence to quality standards.
- Identify opportunities to improve governance and compliance processes within ZYIS.
- Provide training and guidance to staff on governance and compliance matters as needed.
- General Support:
- Provide operational support, assist with special projects, and undertake tasks as assigned.
- Education:
- At least Master’s degree in Business Administration, Law, Corporate Governance, or a related field.
- Relevant certifications, such as Chartered Secretary (ICSA), are an advantage.
- Experience:
- Minimum of 5-7 years of experience in governance, compliance, or administrative roles.
- Familiarity with the education sector is an added advantage.
- Skills:
- Strong knowledge of governance principles and compliance requirements.
- Excellent organizational and multitasking abilities.
- Advanced skills in office tools and governance software.
- Fluency in English and Khmer; proficiency in Mandarin Chinese is a plus.
- Strong HR, business development and professional skill.
- Desirable Qualities
- High ethical standards and attention to detail.
- Strong problem-solving and interpersonal skills.
- Alignment with ZYIS’s vision and mission.
Financial and Accounting Unit Supervisor
Position Summary Expectations - Duties, Responsibilities
Reports To: Head of Finance Office
Supervises: Staff under the Financial and Accounting Unit
Summary
The Head of Financial and Accounting Unit plays a pivotal role in ensuring accurate financial management and reporting at Zhong Ying International School (ZYIS). This role supports the Head of Finance Office by overseeing the accounting processes, ensuring regulatory compliance, and maintaining strong internal financial controls. The Head of Financial and Accounting Unit provides leadership to the accounting team, ensuring that financial transactions are recorded accurately and financial reports are prepared in a timely manner, supporting ZYIS's financial health and sustainability.
Benefits
ZYIS offers a comprehensive benefits package designed to support your professional growth, financial security, and overall well-being.
- Accounting Operations and Financial Reporting:
- Oversees daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and financial reconciliations.
- Ensures timely and accurate preparation of financial statements (balance sheets, income statements, cash flow statements) in compliance with accounting standards and regulations.
- Coordinates with external auditors to conduct regular audits and implements any recommendations.
- Compliance and Financial Controls:
- Ensures that all financial activities comply with local and international accounting regulations and tax laws.
- Implements and maintains robust internal controls to safeguard the school’s financial assets and ensure the accuracy of financial reporting.
- Prepares and files tax returns, ensuring compliance with all legal requirements.
- Budgeting and Forecasting:
- Collaborates with the Head of Finance Office in preparing and managing the school’s annual budget, monitoring performance against the budget, and identifying variances.
- Provides financial analysis and forecasting to support budget planning and decision-making.
- Cash Flow and Asset Management:
- Monitors cash flow to ensure that ZYIS has sufficient liquidity to meet its obligations.
- Assists the Head of Finance in managing the school’s assets, ensuring proper tracking, valuation, and utilization.
- Works closely with the Head of Finance to ensure that tuition and fee collection processes are efficient and timely.
- Team Leadership and Supervision:
- Supervises the Financial and Accounting Unit staff, providing guidance, support, and training to ensure high performance.
- Conducts performance evaluations and identifies opportunities for staff development and improvement.
- Ensures the team’s adherence to accounting policies and procedures.
- Financial Analysis and Support:
- Provides financial analysis and insights to the Head of Finance Office to support decision-making processes.
- Tracks key performance indicators (KPIs) related to the financial health of the school and provides regular reports to management.
- Supports other departments by providing financial data and analysis as needed.
- General Support:
- Provide operational support, assist with special projects, and undertake tasks as assigned.
- Education:
- At least a Bachelor’s degree in Accounting, Finance, or a related field.
- CPA or ACCA qualification is strongly preferred.
- Experience:
- Minimum of 4-5 years of experience in accounting or finance, with at least 1-2 years in a supervisory or leadership role.
- Skills:
- In-depth knowledge of Cambodian accounting standards and tax regulations.
- Proficiency in accounting software and Microsoft Excel.
- Strong leadership, organizational, and problem-solving skills.
- Excellent communication skills, with the ability to present financial data clearly.
- Fluency in English and Khmer; proficiency in Mandarin Chinese is a plus.
- Desirable Qualities:
- Strong attention to detail and accuracy.
- Commitment to transparency, integrity, and ethical financial management.
- Ability to work collaboratively with other departments and provide financial support where needed.
- Alignment with ZYIS’s vision and mission.
Compensation & Benefits Unit Supervisor
Position Summary Expectations - Duties, Responsibilities
Department: Head Office
Reports To: Head of HR
Supervises: Compensation & Benefits Officer(s)
Summary
As the Head of Compensation & Benefits, you'll be responsible for designing, implementing, and managing competitive compensation and benefits programs that attract, retain, and motivate top talent at ZYIS. You'll lead the Compensation & Benefits team to ensure our total rewards strategy aligns with the school's values and financial goals.
Benefits
ZYIS offers a comprehensive benefits package designed to support your professional growth, financial security, and overall well-being.
- Compensation Strategy:
- Develop and maintain a comprehensive compensation philosophy and strategy that aligns with ZYIS's mission and values.
- Conduct market research and benchmark analyses to ensure competitive salaries and benefits.
- Design and administer salary structures, job evaluations, and performance-based incentive programs.
- Benefits Administration:
- Oversee the administration of employee benefits programs, including health insurance, retirement plans, and other perks.
- Ensure compliance with local labor laws and regulations regarding compensation and benefits.
- Negotiate with vendors to secure the best possible rates and coverage for employee benefits.
- Payroll Management:
- Supervise the accurate and timely processing of payroll, including taxes, deductions, and other payroll-related activities.
- Ensure compliance with payroll regulations and maintain accurate payroll records.
- Team Leadership:
- Guide and mentor the Compensation & Benefits Officer(s) to ensure efficient and effective operations.
- Foster a collaborative and results-oriented team environment.
- Communication & Education:
- Effectively communicate compensation and benefits information to employees, ensuring transparency and understanding.
- Develop educational materials and resources to help employees make informed decisions about their benefits options.
- Data Analysis & Reporting:
- Utilize data analysis tools to track compensation trends, monitor benefits utilization, and identify areas for improvement.
- Prepare regular reports for the Head of HR and other stakeholders on compensation and benefits metrics.
- General Support:
- Provide operational support, assist with special projects, and undertake tasks as assigned.
- Education:
- At least Bachelor's or Master's degree in Human Resources, Finance, Business Administration, or a related field.
- Professional HR certifications are highly valued.
- Experience:
- Minimum of 3-5 years of experience in compensation and benefits management, preferably in the education sector, with demonstrated leadership abilities.
- Demonstrated experience in leading and managing HR teams.
- Skills:
- Strong understanding of compensation and benefits principles, practices, and trends.
- Excellent analytical and problem-solving skills, with proficiency in data analysis and reporting.
- Exceptional communication and interpersonal skills, with the ability to build relationships with diverse stakeholders.
- Deep knowledge of Cambodian labor laws and regulations related to compensation and benefits.
- Proficiency in using HRIS and payroll systems.
- Desirable Qualities
- Understands the unique needs and challenges of the education sector.
- Aligns HR initiatives with ZYIS's overall goals and objectives.
- Ability to balance the needs of employees and the organization.
