Admin and Operations Officer
Position Summary Expectations - Duties, Responsibilities
Reports to: HR and Admin Manager
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
Role Description:
Admin and Operations Officer will be undertaking the duties that involves managing administrative tasks, overseeing operational logistics, purchasing, and assist HR and Admin Manager on tasks as the described below:
- Administrative
- Oversee School equipment and ensure that equipment/ assets are rightly use and returned properly
- Control on office supplies, stationery supplier, kitchen supplies, class supplies, student and teacher supplies and make sure purchases are requested and have available in stock.
- Yearly count and update of fixed assets each year, and preparing monthly expense reports on supplies.
- Assist in preparing staff retreat such as organizing events, accommodation and travels, etc
- Control and monitor any request to booking the meeting room, coordinator on slide projector and make sure it’s well organizing
- Working closely with other department and staff to organizing school activities such Parent Morning, Parent Teacher Conference, Professional Development Day, etc
- Organize training sessions, workshops and activities for the department section in charge.
- Any other task as assigned by HR and Admin Manager
- Operations
- Overseeadministration team including guards, cookers, and cleaners
- Oversee the school's facilities, ensuring cleanliness, maintenance, and security.
- Coordinate with external vendors and service providers for repairs, maintenance, and supplies.
- Ensure compliance with health, safety, and security regulations.
- Assist in budget preparation, tracking expenses, and ensuring cost-effective operations.
- Handle payment requests to Accounting, process invoices, and manage payments to vendors.
- Bachelor’s degree of Administration, General Management or related field
- Minimum 1 year of working experience in the specific field
- Honest, highly responsible, and reliable
- Good computer literacy (Internet and E-mail, Ms. Word, Excel, Outlook)
- Ability to manage multiple tasks.
- Good at communication skills and self-motivated
- Good integrity, positive attitude, helpful, high commitment, competence, and motivation
- Good in English (Writing, Speaking, listening)
Marketing Executive
Position Summary Expectations - Duties, Responsibilities
Reports to: Deputy IT & Marketing Manager
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
Role Description:
The Marketing Executive will be responsible for organizing the school events and developing content for the business. This is a dual role responsible for both planning and executing school events and creating engaging content to promote these events and other school activities. This role is essential in enhancing the school’s brand and engaging the school community, both through on-the-ground event management and online content.
- Plan, organize, and execute school events such as open houses, festivals, parent-teacher meetings, and graduations.
- Develop event timelines, themes, and agendas that align with the school’s objectives.
- Work closely with teachers, administrative staff, and external vendors to coordinate event logistics, including venue setup, catering, and scheduling.
- Oversee all event operations, from pre-event preparations to post-event wrap-up.
- Prepare and manage event budgets to ensure cost-effective execution.
- Be able to promote events through digital and print media, including social media campaigns, email newsletters, flyers, and posters.
- Design or coordinate the creation of promotional materials such as banners, invitations, and event programs.
- Produce written, visual, and multimedia content to promote school events, student achievements, and school programs.
- Manage the school’s social media platforms (e.g., Facebook, Instagram) by posting engaging content related to upcoming events and school activities.
- Develop and maintain a content calendar that aligns with the school’s event schedule and marketing goals.
- Use analytics tools to measure the success of content on social media and the website, making data-driven decisions to improve future content and event strategies.
- Bachelor’s degree in Public Relations, Marketing, or a related field.
- Minimum 2 years of working experience in the specific field, preferably in an educational or international setting.
- Strong organizational and multitasking abilities.
- Creativity in content creation and event planning.
- Experience with social media management and digital marketing.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Knowledge of event logistics and budgeting
Homeroom Teacher
Position Summary Expectations - Duties, Responsibilities
Reports to: Principal of International Curriculum
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
- Inspire and Educate: Deliver engaging, student-centered lessons aligned with the school’s curriculum, designed to meet the diverse needs of each learner while nurturing curiosity and creativity.
- Assess and Elevate Learning: Develop and administer meaningful classwork, projects, and assessments that challenge students, measure their understanding, and celebrate their progress.
- Model Positive Behavior: Instill essential values by guiding students in adhering to the school’s moral codes and behavioral expectations, fostering a respectful and inclusive classroom culture.
- Innovate and Plan: Organize and lead enriching academic events, activities, and excursions that extend learning beyond the classroom and spark lifelong curiosity.
- Create a Learning Haven: Maintain a welcoming, organized, and stimulating classroom environment where students feel safe and motivated to excel.
- Communicate with Families: Prepare detailed Progress Reports and facilitate parent-teacher conferences, fostering open and collaborative communication about students' growth and areas for support.
- Collaborate with the School Community: Work closely with colleagues, support staff, and families to contribute to a vibrant and thriving school community.
- Bachelor’s degree of education, teaching or related field
- Minimum 2 year of working experience in the specific field
- Honest, highly responsible, and reliable
- Excellent digital literacy
- Ability to manage multiple tasks.
- Good at communication skills and self-motivated
- Good integrity, positive attitude, helpful, high commitment, competence, and motivation
Teaching Assistant
Position Summary Expectations - Duties, Responsibilities
Working Hours: 7.30AM-5.00PM, Mon-Fri
Supervision: Under direct supervision of Head of Teacher Assistant
We are seeking a dedicated Teacher Assistant to support our early years and primary education programs at Bluebird British International School.
This role involves working closely with teachers to foster an engaging and nurturing learning environment for young students from diverse cultural backgrounds. The ideal candidate will be passionate about early childhood education and possess strong interpersonal skills.
- Classroom Support:
- Assist the lead teacher in implementing lesson plans and educational activities. Provide one-on-one or small group support to students as needed, helping with tasks such as reading, writing, and basic math.
- Supervise and engage students during classroom activities, ensuring a positive and inclusive learning environment.
- Assist in preparing classroom materials iincluding worksheet, homework, art and craft materials and exam paper
- Help with classroom organization and tidiness to ensure safe and healthy learning environment.
- Student Care:
- Assist students during meal times, support students with toileting needs, including helping with restroom routines, maintaining hygiene, and ensuring that students are comfortable and clean.
- Monitor students’ progress and behavior, providing feedback and support to enhance their learning experience.
- Help manage classroom behavior and address any issues fast and effectively.
- Support the emotional and social development of students, encouraging positive interactions and self-confidence.
- Assist in organizing and participating in school events, field trips, and extracurricular activities.
- Perform other related duties as assigned by the lead teacher or school administration.
- Education: High School Graduate to Associate’s degree or higher in Early Childhood Education, Primary Education, or a related field preferred.
- Experience: Previous experience working with young children in an educational setting.
- Strong interpersonal and communication skills, ability to work collaboratively in a team, and proficiency in classroom management techniques.
- Average English proficiency is acceptable. The ability to communicate clearly and effectively with students and staff is important.
- Patient, empathetic, and dedicated to the well-being and development of children.
Accounting Assistant
Position Summary Expectations - Duties, Responsibilities
Working Hours: Monday-Friday, 7:30 AM-05:00 PM (90 minutes Lunch Break)
Supervision: Under direct supervision of Accounting Manager
- Post and process journal entries to ensure all business transactions are recorded;
- Monitor income and expenditure in relation to the school’s budget, and produce monthly reports for the board of directors.
- Maintain and oversee all bank accounts including the school’s debit card/s, completing monthly reconciliations and reporting banking errors to her/his line manager.
- Be responsible for all elements of cash handling including collections, disbursements, banking and security, and school events.
- Issue invoices and follow up on the payment collection.
- Assist the Account manager with monthly tax declaration
- Assist the Account manager to ensure accuracy and timely month-end and year-end closing process and report
- Assist in the preparation for the annual audit, liaising with all parties involved.
- Be responsible for the placement of orders ensuring they are processed through the school’s computerized finance accounting package.
- Assist the Account manager to carry out and keep analyses of costs and other statistical information.
- Assist the Account manager Co-ordinate and maintain a list of approved contractors and suppliers to ensure best value.
- Bachelor or under graduate degree in accounting, finance, banking or related field.
- 1-2 years’ experience in accounting or similar role.
- Knowledge Microsoft Office (Word & Excel) and QuickBooks.
- Understanding English communication.
- Good communication skill.
- Positive attitude and willing to challenge the new thing.
- Teamwork, adaptability, initiative, analytical, hardworking, ability to work fast and accurately under pressure.
