Project Manager for Promotion of Youth Skills and Employ-ability
Position Summary Expectations - Duties, Responsibilities
Location: Urban Program Area, Phnom Penh.
Purpose Of The Position
This position is leading project management and will require strong leadership skills. In line with WVI ’s core values and mission, the successful candidate will represent the project and WVI both internally within the Cambodia office. In addition, this position will lead and monitor project implementation to ensure it is in line with supporting approach of Education and WASH and fully compliant with donor requirements, especially achieving the project’s intended goal and objective.
- To lead project and coordinate with AP team, Finance Assistant, and key implementing partners from different experiences and locations to ensure the successfully implemented activities in target provinces, toward goal.
- To support AP teams and partners to conduct reflection and monitor progress to ensure project implementation is fully support to goal and compliance with donor requirements.
- To establish and maintain good relationships with different government partners for seeking collaborations and technical assistances.
- To coordinate closely with internal and external partners, including donor for successfully project implementation.
To ensure the project monitoring and reporting quarterly/semi/annually, is delivered with high quality and agreed timeframe.
- Project Management: Provide leadership to the project implementation and to ensure the project outcomes and goal achieved as timeframe
- Grant Management: Work closely with procurement team, finance team at national/zonal levels in order to ensure the promised results, time and compliance with donor policy requirements are met
- Stakeholder Management: Take full responsibility for getting all the important internal (AP teams) and external project stakeholders including NIEI to work effectively together to deliver the project on time, within budget and with outputs of good quality
- Managing Work Plan and Budget: Facilitate the process to develop the Annual Development Plan and budget to implement, ensuring that a project is executed in line with the agreed cost category and budget by donor.
- Reporting: Ensure that project monitoring and quarterly/semi/annual reporting (both financial and narrative reports) is delivered with high quality and agreed timeframe, including the donor annual Performance Reports and quarterly/bi-annual monitoring reports
- Learning and Evaluation: Ensure that learnings from the project are captured and integrated into ongoing planning and also share to Area Programs (AP) and Operations and partners as lessons learnt.
- Degree in Education, Development-related field and/or management study
- Postgraduate qualification and/or professional qualification in a development-related field and/or management studies (advantageous)
- At least 3 years experiences in any relevant roles regarding project/grants management, Leadership experience of a youth-focused programme, people management and leadership etc.
- Understanding of the Youth empowerment approaches and tools
- Knowledge of advocacy skills and strategy development
- Knowledge and skills in management of youth programming in relation to TVET
- Knowledge and skills in assessment of learning outcomes.
- Strong negotiation, problem solving, liaison, and networking skills and brokering partnerships
- Ability to pro-actively influence, network and collaborate with national level government, NGO and other stakeholders
- Excellent communication skills in Khmer and English (written and verbal).
- Ability to demonstrate servant leadership and foster a collaborative, team-oriented atmosphere integrity, honesty, and accountability to both the team and the community
Project Coordinator for Integrated Early Childhood Education
Position Summary Expectations - Duties, Responsibilities
Location: Sangkum Thmey AP, Preah Vihear Operations Office.
Purpose Of The Position
The purpose of the Project Coordinator for iECD is to coordinate the iECD project for the first 12-months and report to the Project Manager including the project planning, implementation, budgeting, baseline, monitoring, evaluation, and reporting.
The iECD project aims at improving the developmental status of children ages 3-5 through establishing and renovating ECD centers/community preschoolsin the target districts of Sangkum Thmey and Soutr Nikum Area Programmes (AP) and monitoring the nutritional status of the children in the targeted ECD centers and community preschool.
- Project Coordination (60%)
- Provide capacity building pedagogy supports to preschool teacher
- Assess capacity building needs of targeted preschool teachers
- Working with provincial early childhood education officers and District officers to prepare and conduct pedagogy training for preschool teachers
- Help preschool teachers to re-organize to become a preschool child friendly class.
- Provide support to preschool teacher in conducting of free play activities
- Provide one going technical supports to preschool teachers
- Ensure the targeted community preschools are well prepared and be ready for obtaining minimum standard community preschools.
- Provide support to preschool teachers to conduct free play activities during class or with presentation of the free play materials to parents
- Participate in the process of project baseline and end-line survey
- Work closely with Commune Council and CCWC to allocate budget support ECD centers
- Raising awareness on ECD service to community and stakeholders (20%)
- Work closely with district education officers and community mobilizers to promote ECD services in the community
- Participate in the village forum for ECD promotion and resource mobilization for renovation or construct new ECD centers
- Work with project team to organize parental education session
- Participate and support teachers and CCWC in new school year campaign and school enrollment.
- Monitoring and reporting (20%)
- Work closely with district office of education to conduct regular pedagogy monitoring and technical support to ECD teachers
- Participate team project team meeting and present progress activity and performance of preschool teachers
- Support the implementation of a robust feedback mechanism by sharing learnings from data collection and analysis with management, partner and with the community
- S/he will perform other tasks as requested by Project Manager
- At least bachelor’s degree in relevant field in Education (ECD), Rural Development, Project Management, Social Science
- At least 2 years experiences working in child early education programme, educational project , project management, or any relevant roles.
- Experienced in working with partners especially PDoEYS, PDoH, NGOs working on ECD, private construction contractors
- Good interpersonal, representational and networking skills and cross-cultural sensitivities
- Good facilitation and communication skills
- Knowledge in working in early childhood programme
- Pedagogy certificate is preferable
Project Assistant for Sponsorship Information
Position Summary Expectations - Duties, Responsibilities
Location:
- Mongkol Borei I AP, Banteay Meanchey
- Mongkol Borei II AP, Banteay Meanchey
- Basedth AP, Kompong Speu
Purpose Of The Position
To assist ADP Manager in managing sponsorship service operations and data entry through Registered Child (RC) Monitoring Form, Annual Update, ID Card Scanner in ways that meet the national and partnership standards, guidelines and policies and data quality assurance.
- Assist ADP Manager in managing and carrying out sponsorship service operations in compliance with the national and partnership standards; (30%)
- Ensure that reliability of child data gathered through RC Monitoring Form, ID Card Scanner, and Annual Update are input in STEP in an accurate and timely manner including random/spot check the data quality at the community; (35%)
- Building capacity of CFs/TDFs to produce the quality of sponsorship correspondences and apply sponsorship business process properly; and (20%)
- Ensure that Sponsorship systems (STEP, SD, QuickSTEP) are implemented in alignment with STEP partnership standards, policies and guidelines and adequate sponsorship supplies for use at ADP. (15%)
- Bachelor degree Information Technology/ Social Science
- At least 1 – 2 years experience in sponsorship business or in community development project
- Good understanding of sponsorship business process
- Good understanding of child protection
- Proficiency in computer—Database system management, MS Word and MS Excel
- Experience in working with children in a development context
Admin Assistant
Position Summary Expectations - Duties, Responsibilities
Location: Praek Prasab District, Kratie Province , Cambodia
Position Description:
This position will deliver efficient and smooth day to day administrative services and security, and to actively engage and handle the procurement requirements of the AP and staff.
- 20% Facility Management
- Effective implementation of Office Standard and Management policy and guideline to make sure office meets minimum standard.
- Monitor and ensure the office cleanliness on a daily basis and ensure comfortable environment working place is provided for staff.
- Quality maintenance of office assets/property and equipment including timely repairs and service of equipment.
- Maintains office & kitchen supplies, plan the need; place and expedite orders for supplies
- Monitor the use of utility i.e. water, electricity, fan/air-con to be efficient and friendly remind staff about stewardship of resource
- 10% Logistic and Hospitality
- Coordinate logistic support for meeting /training/workshops or other special events
- Ensure prompt hospitality services are given to visitors during their visit and stay within the AP
- Ensure courier services are smoothly/properly running.
- Compliance to office minimum standards with timely initiative and quality service for staff
- Preventive maintenance requirements; calling for repairs; maintaining equipment as needed
- Supplies related to toiletries, kitchen and office are timely refilled and monitored.
- Payment for office rent, utilities are made on time.
- Logistic arrangement is timely prepared before the events.
- Effective filing system to be maintained
- 10% Central Receiver
- Physically receive the items from suppliers and receive in the system of Provision
- Follow up the delivery and any pending receipt to make sure the delivery is well received Community Insurance
- Prepare code charges of the AP and send to the Regional Office for purchasing annual insurance
- Communicate with the insurance company for any accident
- Raise incident report to the related functions
- Items are properly received in system and in physical and stored
- The receivers are well-communicated for all the delivered items
- Communication on accident was made timely to the relevant staff and insurance company
- The insurance policy is well interpreted to the relevant staff
- 10% Asset Management
- Prepare and update assets and inventory including physical verification vs the record in the system
- Track all fixed assets and inventory given for use to other staff and external third party (e.g. smart phone, camera, LCD, etc.) for program related use.
- Coordinate all the asset incidents to do the investigation and report timely
- Prepare new asset purchase, disposal, etc.
- Regular conduct refreshing/sharing on asset movement/form, guideline to staff
- Track of all assets given for use to external third party (e.g cell phone, camera given for program-related use
- Coordinate on the process of office and staff accommodation lease agreement renewal
- Fixed asset listing with verification of physical count is updated properly
- Timely reporting of all asset losses that take place in the AP.
- Disposal of assets under the policy and guideline
- Compliance to assets undertaking forms and guidelines
- Effective implementation of asset management policy at AP office.
- 20% Fleet Management
- Work and collaborate with fleet personnel in NO in maintenance and monitoring of vehicles
- Handle and Monitor vehicle utilization and fuel consumptions
- Effective implementation of transportation and procedure to ensure safety of passengers and vehicles
- Support NO technical fleet to ensure that WVI vehicle have proper documents such as road tax, government inspection and insurance coverage
- Coordinate to update information (fuel, repair, maintenance, accident, vehicle movement, and etc.) regularly onto the Fleet Management System
- Collaboration with staff, drivers and prefer provider to provide the travel arrangement service as needed.
- Maintain and update the vehicle logbook regularly
- Prepare motor leasing report and send to the Region
- Compliance to logbook guidelines.
- Timely servicing and maintenance of vehicle
- Vehicle compliance to local law (insurance, registration, road tax etc.)
- Passengers and drivers oriented on safety measures and protocols
- Overall supervision over driver and vehicle is satisfactorily achieved and in compliance to expectations
- 20%Procurement
- Support AP to get quality Annual Procurement Plan (APP) Effectively handle the purchasing needs of project staff through playing buyer role for with compliance to Global procurement Manual.
- The purchase requests are collected and raised through Provision for contracted items
- Support Procurement Officer at zone obtaining quotations for spot by (non-contracted items) purchase.
- Timely respond to all offline purchaseTimely and quality quotation obtained
- Plan and process prepared as per guideline and agreements from Team and comply to procurement procedure and policy
- Cost effectiveness negotiations without quality compromise
- 100% compliance to ProVision requirement.
- 10% Security
- Ensure office security equipment/facilities are equipped and workable.
- Oversee security guards’ performance in the office
- Monitor surrounding security-related incidents or disturbances and report timely to the line manager and security manager accordingly.
- Assist security manager in conducting security drills, training/workshops, and ensures staff maintain security policy
- Provide logistic arrangements in any security incident or crisis response time
- Staff and Office security is well monitored and in control.
- Ensure all staff is equipped with security capacity building and maintain the security policy.
- Prompt support on Logistic support .
- Minimum 2 years’ experience in handling administration.
- Bachelor degree in Business Administration
- Knowledge of Microsoft Office (MS-Excel, MS-Word and MS-Power Point).
- Knowledge of regular office administration.
- Proactive, reliable and attentive to details and ability to work independently on task and assignments.
- Experience in handling administrative issues and concerns arsing in the offices and having problem solving skills
- Interpersonal skill, planning, organizing, analytical, team player, multitasking skills, communication and customer service skill.
- Ability to communicate in English both verbally and in writing
