Stock Officer
A key responsibility of this role is to further MSI Reproductive Choices’ Vision: A world in which every birth is wanted and its Mission of ensuring the individual’s right to: Children by choice, not chance.
It is a role requirement that the job holder must fully comply with, promote and live MSI Reproductive Choices’ Core Values.
Location: MSIC’s Head Office, Phnom Penh
Reporting to: Director Finance & Support Services
Probationary Period: 3 months
The Stock Officer will provide key administrative support for the Support Services function of Marie Stopes and will coordinate and assist with: stock/procurement, office facilities & admin, fixed asset and logistics. This role is key to the successful coordination of our support services across the organisation.
This role is a great opportunity to contribute your skills and commitment to a rewarding project in an emerging health sector of significance.
- Assist line manager to process purchasing transactions in adherence to procurement policy forms/processes and donor compliance.
- Assist and coordinate the annual procurement planning process.
- Ensure no fraud, including commissions are received by any team member across the organisation.
- Coordinate efficient stock management, including ordering stock and arranging the receipt and delivery of stock to the support office and across all clinics to ensure stock levels are always maintained.
- Manage and administer the internal stock control system and update all stock movements, ensuring compliance with the relevant requirements.
- Coordinate with all the clinics and arrange the schedule for the quarterly stock count at each MSIC’s location.
- Plan and attend regular stocktakes with Finance Department at MSIC locations.
- Weekly stock issue to program channel
- Review daily/weekly stock report from centres
- Submit monthly stock movement reports to Finance.
- Maintain security and appropriate storage of stock at all times and in line with set guidelines.
- Prepare and submit the documents to re-register the drug licenses with the MoH.
- Work closely with the government official at MoH to ensure any updates on the requirements of drug re-registration licenses are met.
- Coordinate with the recommended suppliers from MSI UK Supply Chain Team to ensure the correct supporting documents are used when applying for the drug licenses.
- Keep up to date on new medical product in the market to in line with MSI Product Quality Management System
- (Q-Trak)
- Prepare market assessment on the local and international market price of related medical product and equipment
- Source potential supplier who supplies latest product with high quality and competitive price
- Keep sourcing alternative products to ensure MSIC get highest standard product for clients
- A Bachelor degree of Pharmacist or Bachelor degree of Nurse of any other relevant medical qualification
- At least 2 years of practical experience in medical stock and administration functions.
- Good English (written and spoken) is required
- Fluent in Khmer both oral and written.
- Solution focused
- Approachable with strong interpersonal & listening skills
- Strong office management skills
- Strong time management and organisation skills with the ability to prioritise effectively
- The highest levels of integrity, strong ethical sense
- IT literate and experience with systems
- Strong supporter of sexual reproductive health rights for all men/women, including abortion services.
- Ability to travel frequently if required.
