Senior Procurement Consultant
Position Circumstances
- Career Category: Advisor / Individual Consultant
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Preparing overall Annual Procurement Plans of the SPESHP by collecting all relevant information to group the goods & works, services and consulting services (individual/firm) into packages so that they will attract wider competition and draft the procurement plan in STEP & P-TAS;
- Update and monitor procurement tracking and for Project and prepare procurement progress report to the World Bank and MEF;
- Updating Contract Information and progress into Contract Management System
- Preparing bidding documents and proposals and Minutes or reports of meeting for goods, works, services and consulting services (individual/firm) to be procured by the SPESHP/MOH;
- Take/obtain minutes or reports to relevant stakeholders.
- Prepare advertisement to be placed in local and/or international media as appropriate;
- Organize bids/proposals opening by inviting all PRC well in advance, conduct opening process, take notes and storage of bids/proposals in accordance in proper manner;
- Check the eligibility of the bidders/consultants on the World Bank Listing of Ineligible Firms and Individuals.
- Review and cross-check arithmetic errors and completeness of the submitted documents, prepare draft clarification as necessary, and draft bid evaluation reports for PRC meeting and draft PRC’s Minutes of Meeting;
- Ensure that the relevant oversight agencies are provided with copies of required documents for their reviews and/or approval;
- Issue the notification of award to the winning bidder/consultant/contactor requesting the pre-requisite performance and advance payment securities and cross-check them to ensure that either the performance security/advance payment or retention monies are in full compliance with the requirements;
- Assist in resolving all procurement related issues;
- Monitoring performance of Contractors/Suppliers and Consultants in complying with the Terms of Contracts;
- Monitor the timeliness of the procurement and delivery of goods, works, services and consulting services (individual/firm) in accordance with the approved Procurement Plan and the Project Implementation Action Plan;
- Encourage Implementation Units conduct the Individual Consultant’s Performance Assessment on the schedule and collect the assessments to prepare the report of increasing salary annually based on the Conditions of the Contract;
- Provide necessary procurement training, particularly hand-on training, for Procurement staff, Departments and HTIs staff;
- Ensure that a proper filing/record keeping system is established for the procurement to be done by MOH. Maintain contracts register with updated key procurement information of all contracts procured under the Project;
- Ensure that all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank/IDA Procurement and Consultants Guidelines; Government SOP and Procurement Manual for Externally Assisted Projects, as applicable;
- Carrying out any other procurement associated tasks as may reasonably be assigned by the Project Director/Project Manager;
- Work closely with SPESHP’s Implementation Units to encourage them to submit the requisition of Procurement Goods/ Consulting Service on the Procurement Plan and assist them to prepare Technical Specification/ Terms of Reference/EoIs/RFP compliance with Procurement Perspectives,
- S/he will report to the Project Manager/Project Director. S/he will liaise closely with all consultants, relevant government staffs to ensure the procurement activities are carried out as schedule;
- Coordinate with the suppliers, Committee and all stakeholders on receiving and inspecting Goods at Central Medical Store;
- Assist the Procurement Team on Administrative work under SPESHP by conducting Procurement Review Committee meeting, requesting the Meeting Room, prepare the Invitation Letter and Note on Procurement for Committees and all stakeholders;
- Prepare urgent report on Procurement in Khmer and English up on request of Project Management/Project Director;
- Provide assistant to any World Bank funded projects that assigned by Project Director.
Expected Profile of Candidates
Languages:
- English - Fluent
- Khmer - Fluent
Qualifications:
- Master's Degree in Business administration or relevant subjects is preferred
- Bachelor's Degree in Business administration, or other related fields as a minimum
Work History:
- Managing procurement under projects financed by the World Bank, ADB or other international financial institutions for 8 years
- Public procurement, including extensive experience in construction procurement and firm selection, including National Competitive Bidding (NCB) and International Competitive Bidding (ICB) processes for 5 years
- Implementing procurement assignments in accordance with the Standard Operating Procedures (SOP) and the World Bank’s Procurement Regulations and procedures for 4 years
Skills & Knowledge:
General & Technical Skills
- Familiar with Health System in Cambodia is an advantage;
- Fluency in Khmer and English, with strong communication and computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, and social media platforms.
Soft Skills
- Demonstrated ability to establish and maintain strong working relationships between key stakeholders (MOH/HRDD, UHS, RTCs, etc.);
- Ability to perform effectively under pressure and with time constraints;
- Must not be a current staff of MOH;
Technical Assistant for Procurement
Position Circumstances
- Career Category: Business Administration, Law, Engineering
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Assist to prepare overall Annual Procurement Plans of the SPESHP by collecting all relevant information to group the goods & works and services into packages so that they will attract wider competition and draft the procurement plan in STEP and P-TAS;
- Assist to prepare bidding documents for goods, works and services to be procured by the MOH, SPESHP;
- Prepare advertisement to be placed in local and/or international media as appropriate;
- Assist to organize the bids/proposal opening by inviting all PRC well in advance, conduct bid/proposal opening proceedings, take notes and storage of bids/proposals in accordance in proper manner; and participate in monthly meeting of contract management.
- Assist in monitoring the performance of Contractors/Suppliers and Consultants in complying with the Terms of Contracts;
- Monitor the timeliness of the procurement and delivery of goods, works, and services in accordance with the approved Procurement Plan and the Project Implementation Action Plan;
- Assist in the preparation of contract amendment and ensure timely contract completion and closure.
- Establish and maintain an effective procurement filing and record-keeping system (both physical and electronic).
- Update and maintain key procurement information and contract registers.
- Ensure that a proper filing/record keeping system is established for the procurement to be done by MOH, SPESHP. Maintain contracts register with updated key procurement information of all contracts procured under the Project;
- Work closely with SPESHP’s Implementation Units to encourage them to submit the requisition of Procurement Goods/ Consulting Service on the Procurement Plan and assist them to prepare and check Technical Specification/ Terms of Reference compliance with Procurement Perspectives,
- Assist processing for signature of Procurement document.
- S/he will assist to report to the Project Manager/Operational Project Manager. S/he will liaise closely with all consultants, relevant government staffs to ensure the procurement activities are carried out as scheduled.
- Assist to coordinate with the suppliers, Committee and all stakeholders on receiving and inspecting Goods at Central Medical Store;
- Assist to prepare urgent report on Procurement in Khmer and English upon request of Project Management;
- Other tasks as assigned by of Procurement Officer, Project Team Leader, Project Manager and Project Director.
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in Administration, Management, Law, Engineering, or another related field is required
Work History:
- Procurement of goods, works, and services, and in assist project procurement procedures in compliance with the Government's Standard Operating Procedures (SOP) for donor-financed projects/programs or other funding sources for 4 years as a minimum
- Project experience working with the Government’s Standard Procurement Manual would be an asset for 1 year
Skills & Knowledge:
General & Technical Skills
- Good verbal and written communication skills in Khmer and English, as evidenced by a recommendation from the current or previous line manager.
- Computer literate, with thorough knowledge of standard computer programs such as MS Word, MS Excel, Advanced Excel, MS PowerPoint, MS Project, email, and internet browsing.
- Have commitment to work with MoH, SPESHP at least one year would be an asset.
