Senior Finance Officer
Position Circumstances
- Career Category: Accounting, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Level: Middle level
Function: Finance
Sex: Unlimited
Age: 18~35
The Senior Finance Officer has overall responsibility for supporting the finance functions for the SSLA Office. The Finance Officer's responsibilities include internal control, accounting database management, payment reconciliation and verification, staff training, and management, budget, and treasury and cash management functions.
Duties & Responsibilities:
- Cash/Bank – Management
- Support in processing of bank and cash transactions.
- Review payment vouchers to ensure completeness and accuracy of documentation.
- Perform weekly cash count and ensure that documentary evidence is duly approved.
- Review multi-currency cashbooks as well as cash and bank reconciliation monthly.
- Facilitate the field office on cash needs and related issues.
- Internal Control
- Ensures that all policies and procedures are followed by SSLA policies and funding source policies, procedures, and requirements.
- As required, establishes finance and supporting function policies, systems, and procedures, and directs or performs their development, documentation, and implementation.
- Manages the finance assistant activities and schedules to meet the financial reporting requirements and deadlines as per SSLA and donors’ policies.
- Closely monitors all financial activities and keeps the Finance Manager advised on all situations that have the potential for a negative impact on internal controls or financial performance.
- Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
- Payment Processing and Payroll
- Review payments to the set limit ensure completeness and adherence to procurement procedures and minimum documentation.
- Supervisor to ensure payments are properly recorded on the tracking sheet.
- Ensure timely processing of payments to vendors and beneficiaries.
- Represent finance during tender committees.
- Support field offices with allowance review and approval
- Review monthly payroll to ensure accuracy of the data and tax compliance.
- Treasury and Cash Flow Management
- Coordinate bank-related instructions, including user additions and deletions, as well as supervise all bank account activities, including negotiation of fees, interest, and currency exchange rates.
- Oversees the timely preparation, review, and approval of all monthly bank account and cash reconciliations.
- Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
- Document Management
- Review the internal system of record retention to ensure compliance with SSLA's policy and the local laws.
- Ensure maintenance of uniform standards for documentation, including forms, support documents, etc.
- Ensure sufficient procedures for retention of documents, proper and systematic filing for ease of access.
- Control access to financial records to authorized staff only.
- End-month Close-out
- Coordinate the monthly close-out process.
- Review the monthly field financial report against the original documents before posting the same on the QuickBooks system.
- Review adjustment Journals to ensure accuracy in posting on the QuickBooks system.
- Review monthly balance sheet reconciliation and follow up on the outstanding items.
- Staff Training
- Assist the Finance Manager in developing and conducting regular training sessions on accounting procedures, procurement procedures, and donor regulations.
- Key Result Areas
- Strengthen and maintain the integrity of finance systems, ensuring smooth financial operations for supporting program work, updating and generating timely financial information to the management, donors, partners, and other organizational levels.
Benefits:
- Working Day: Monday - Friday
- Working: 40 hours/week
- Holiday: Saturday, Sunday, Public Holiday
- Annual Leave: 15 days /year
- Other benefits
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in Accounting or related field
Work History:
- Finance Department for 3 to 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Ability to effectively use computer software, including financial management applications and Microsoft Office.
- Demonstrated high proficiency with Excel spreadsheet applications is required.
- Fluency in the written and spoken English language is required.
Soft Skills
- Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions, including international and local NGOs and the general public.
