Senior Finance Officer
Position Circumstances
- Career Category: Banking / Finance, Business Administration, Accounting
- Schedule:Full-time
- Salary: Negotiable
Reporting to: Head of Finance and Stock
Probationary Period: 3 months
The Senior Finance Officer for Marie Stopes International Cambodia (MSIC) is responsible for supporting the accounts payable, receivable, general ledger and tax function for MSIC to ensure organisation expenditure and income is tracked accurately. The position coordinates the payroll function across the organisation and provides support for tracking of stock and fixed assets as well as supporting our NSSF requirements. The position reports to the Finance Manager and works closely with other team members in regards to financial transactions as well as communicating with suppliers, banking partners and other stakeholders.
Duties & Responsibilities:
- Accounts Payable
- Ensure all approved invoices/project expenses and payable transactions are recorded accurately into the MSIC system and in a timely manner
- Ensure all requests for operating cash advances for clinics are granted and settled as per MSIC policy and procedure
- Check and reconcile clinic payments and perform the cash reconciliation.
- Responsible for the timely payment of creditors, the monitoring of accounts payable and the reconciliation of creditor/debor/employee accounts
- Review employee benefit balances and update balance sheet as well as conduct a reconciliation with clearview, MSIC’s HR system
- Tax Function
- Prepare and submit the monthly tax payment to General Department of Tax and ensure tax payment is completed on time
- Collaborate with the Finance Manager to ensure administrative requirements are met with respect to payments for tax, salary taxes and other administrative payments
- Assist the Finance Manager with tax compliance and ensure MSIC has updated information on tax compliance in Cambodia
- Monthly Closing Ledger and Balance Sheet Reconciliation
- Assist Finance Manager for the monthly closing of the ledger and ensure month end closing is completed on time
- Reconcile all MSIC bank accounts and promptly inform line manager if there are any concerns about insufficient funds for ongoing operational requirements
- Monthly reconciliation of balance sheet, making sure required adjustments are made to ensure accuracy after month end close
- Assist the Finance Manager with monthly balance sheet reconciliation and ensure it is completed on time
- Asset, Stock and Transaction Control
- Assist with physical stock counts, fixed asset counts and reconcile counts to the accounting ledger
- Ensure all fixed assets and the inventory are regularly updated into the Sun System and capitalisation or depreciation is recorded accurately each month
- Record Cost of Goods Sold (COGS) on a monthly basis from stock report submitted by Finance & Stock Officer and approved by Finance Manager into SUN system on monthly basis
- Travel to project sites and clinics as required to perform spot-checks of income/expenditure or documentation
- Compliance and Other Duties
- Assist the Finance Manager to prepare clinic/project financial reports according to internal timelines
- Prepare documents for auditors as required
- Ensure the supporting documents for expenditure and income are correct and policy compliant
- Assist in maintaining the accounting filing system and records
- Prepare Timesheet and send to all staff
- Other duties as requested by the Finance Manager
- Pro-active MSIC Team Member
- Work collaboratively with MSIC team members, seeking input into your work
- Carry-out other duties delegated by the Finance Manager
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in accounting, finance or business administration
Work History:
- At least of practical experience in accounting, accounts payable functions for 5 years
Skills & Knowledge:
General & Technical Skills
- Preferably working towards a professional accounting qualification
- Proven customer service experience
- Experience with SUN Accounting system is an advantage
- Knowledge/experience of DFAT compliance is an advantage
- No NGO experience required, private and public sector experience welcome
- Fluent in Khmer and English, both oral and written
- Approachable with strong interpersonal & listening skills
- Ability to prioritise tasks efficiently.
- The highest levels of integrity with a strong ethical sense
- IT literate, strong Excel skills
Soft Skills
- Strong supporter of sexual and reproductive health rights for all men/women, including abortion services
- Results focused
- Team player
- Self-motivational / Self-Starter
- Willingness to travel within Cambodia as required
