Senior Admin and Finance Officer
Position Circumstances
- Career Category: Accounting, Banking / Finance, Admin / Supervisory
- Schedule:Full-time
- Salary: Negotiable
Cambodian nationality
Date of birth is required to show in personal information.
Duties & Responsibilities:
- Administrative Responses
- Provide day-to-day administrative support, filing, correspondence, document management.
- Support office logistics, meeting arrangements.
- Assist with procurement and asset documentation.
- Support organization events, training or workshop.
- Maintain update staff records, contracts, HR documentation accordance internal policies labor law.
- Assist in maintaining staff timesheets, leave records, attendance tracking, staff files.
- Support HR processes related to staff orientation, performance and staff capacity development.
- Provide efficient administrative and office support to ensure smooth organizational operations.
- Finance Responses
- Check disbursements, cash advance and settlement.
- Prepare financial vouchers (AV, RV, JV & PV) based on the type of transaction such as advance, income and expenditure.
- Handles bank transactions.
- Retains and ensures of petty cash fund to be reviewed and updated.
- Prepare receipts for funds received.
- Accountably manage ongoing cash flow.
- Records all transactions into accounting software (or encodes in designated financial system).
- Keeps all income and expenditure documents including receipts, invoices, and payment vouchers in filing system.
- Assist in monitoring and verifying all transactions of expenditure to ensure accuracy, budget codes and budget line.
- Ensuring documentation relating to payments is duly approved by the related manager/s.
- Prepare financial reports.
- Maintains supporting documents and records of financial transactions for the number of years required by local government regulation.
- Ensures an up to date supporting document of purchases of all equipment/asset.
- Ensures integration of new employees by briefing on HR policies and internal regulation in order to facilitate boarding processes.
- Perform tasks under the Admin/Finance Manager’s supervision, execute administrative and legal related tasks.
- Prepare monthly payroll and update personnel’s file in order to ensure accuracy, compliance and on time payments.
- Regularly prepare monthly financial reports and timely submit to AFM.
- Prepare and store documents in an orderly manner
- Assist in preparing monthly, quarterly and annual financial statements
- Prepare monthly Tax payment and NSSF payments.
- Ensuring project implementation follows the guidelines of donors and regulation of government.
- Must comply with and acknowledge HURREDO’s policies such as Financial, Personal, Gender Equality, Safeguarding Children & Young People, Procurement, Fraud and Anti-corruption and other HURREDO’s policies and donors’ policies.
- HURREDO will conduct criminal check to all selected candidates via (https://www.google.com/search?q=specially+designated+nationals+and+blocked+persons+list+pdf&oq=&gs_lcrp=EgZjaHJvbWUqCQgAEEUYOxjCAzIJCAAQRRg7GMIDMgkIARBFGDsYwgMyCQgCEEUYOxjCAzIJCAMQRRg7GMIDMgkIBBBFGDsYwgMyCQgFEEUYOxjCAzIJCAYQRRg7GMIDMgkIBxBFGDsYwgPSAQ02MTgzMTI3MDlqMGo3qAIIsAIB&sourceid=chrome&ie=UTF-8 ).
- Besides conducting the past job performance check with the provided reference, HURREDO will check with the reference on the case of child abuse as well.
Expected Profile of Candidates
Languages:
- English
Qualifications:
- Bachelor's Degree in accounting and finance and administrative
Skills & Knowledge:
General & Technical Skills
- Computer skills: Good in Microsoft Word and Excel, QuickBook, email, PowerPoint/Canva presentation preparation skills.
- Knowledge of English.
- At least 4-5 years working related experience.
- Ability to represent the organization to various governmental and non-governmental institutions and organizations.
- Willing and be able to learn and work with multiple donors.
Soft Skills
- Ability to effectively work as a team
- Attention to detail and accuracy
- Organize and able to prioritize tasks and within tight deadlines
- Strong commitment and honest
- Good interpersonal, communication, organizational skills.
- Commit to achieving significant and lasting positive impact on the lives of children and young people, and to securing equality for girls.
- Demonstrates flexibility, initiative and perseverance to contribute to HURREDO’s purpose and strategic goals.
- Demonstrate honesty and integrity, takes responsibility for results and learns from mistakes
- Work as an effective team member by sharing information, experience and support, and valuing the contribution of others
- Treat every person with dignity and respect and support and empowers all people to reach their full potential.
