Scholar and Alumni Coordinator
Position Circumstances
- Career Category: Communications, Educate/Train/Teaching, Admin / Supervisory, Business Administration
- Schedule:Full-time
- Salary: Negotiable
The Opportunity
- Full-Time position until May 2026 (possibility of extension)
- Reserved for Cambodia citizens only
The Role
The Scholar and Alumni Coordinator will provide operational and administrative support to On-Award Enrichment and Alumni Engagement activities, including procurement, contract management, financial management, activity coordination, survey administration, reporting, communications, and database management.
The position will work under the direction of the Enrichment and Reintegration Adviser and the Alumni and Reintegration Manager to ensure activities are delivered effectively, professionally, and in line with AAC and DFAT requirements. The role will also support accurate data collection, recordkeeping, and continuous improvement across scholar and alumni activities.
Duties & Responsibilities:
- Support the planning and coordination of On-Award Enrichment activities in line with the annual OAE plan.
- Assist with alumni engagement planning, including reintegration and grant activities aligned with the Alumni Engagement Strategy.
- Coordinate participant communications, expressions of interest, nominations, and logistical arrangements for activities and events.
- Liaise with the Australian Alumni Association of Cambodia and selected participants as required.
- Support procurement processes, including venues, catering, and photography/videography services.
- Maintain accurate records, reports, databases, and participant information in an audit-ready manner.
- Administer post-activity surveys, collect results, and support validated MERL data collection and reporting.
- Assist with reporting, budgeting, invoice processing, reimbursements, newsletters, and general administrative support.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in international development, education, communication, administration, or another relevant field.
Skills & Knowledge:
General & Technical Skills
- At least 2–4 years’ experience providing administrative or operational support in education, capacity building, or complex program delivery contexts.
- Experience coordinating logistics for activities, events, workshops, or similar engagements.
- Experience maintaining databases, participant records, and supporting reporting or MERL processes.
- Strong knowledge of program administration, recordkeeping, and data governance.
- Strong IT skills, including MS Office, databases, and online survey tools.
- Support procurement processes, including venues, catering, and photography/videography services.
- Maintain accurate records, reports, databases, and participant information in an audit-ready manner.
- Administer post-activity surveys, collect results, and support validated MERL data collection and reporting.
- Assist with reporting, budgeting, invoice processing, reimbursements, newsletters, and general administrative support.
Soft Skills
- Excellent written and verbal communication skills, with the ability to manage correspondence and stakeholder communications professionally.
- Highly organised, proactive, detail-oriented, and able to work both independently and as part of a team.
