Fauna & Flora International (FFI), founded 1903, the world’s longest-established international conservation organisation. With its head in Cambridge, UK, today FFI active over 40 countries worldwide, has been operating Cambodia since 1996. Our vision to create sustainable future the planet where biodiversity conserved by people living closest it. We aim do through conservation threatened species ecosystems worldwide, choosing solutions that sustainable, on sound science take account human need. The FFI Programme recruiting a skilled committed below.
Senior Finance Officer
Location: Phnom Penh
Start Date: As soon possible Reporting to: Finance Administration Manager, FFI Country Programme Location: maybe require occasional travel FFI sites elsewhere Cambodia.
Policy development updates
Using FFI organizational Delegation Authorities (DoA) the key guide document, you will:
Provide to identify financial policy gaps needs policy updates the FFI programme.
Collaborate closely the Finance & Administration and support the preparation maintenance a manual procedures, protocols guidelines the financial management the FFI programme.
Take initiative identifying potential improvements existing policies procedures.
Ensure compliance all relevant stakeholders regard existing future policies procedures.
Review budget utilization all projects. Ascertain expenditures within approved budget flexibility limits. Recommend remedial actions adverse variances.
Check coding expenditure (primarily donor budget lines, FFI nominal codes fund codes) ensure that transactions documentation reviewed, authorized approved by budget holder respective managers propose necessary adjustments.
Work closely project staff ensure that relevant documents filed correctly are easily accessible.
Support programme staff preparing budgets, budget amendments any other matters.
Verify sub grantee request / liquidation documents (if any) ensure that expenditure in line both internal donor requirements. Ensure that transactions supported by adequate & auditable documentations.
Follow up use various reporting data entry tools meet reporting requirements donors internal management.
Perform other tasks requested by your line manager.
Accounting Financial Operations
Verify requests all advances ensure correctness, completeness, validity vouchers other supporting documents before processing.
Check verify vouchers (payment, receipt journal documents) before approval by Finance & Administration to ensure correct coding budget lines, budget availability the completeness supporting documentation.
Post transactions into Access Dimensions accounting system review against vouchers primary ledgers.
Review close monthly financial reports make necessary journal adjustments.
Monthly reconciliation cashbook/bankbook all staff advance accounts well the update the list outstanding advances the follow up outstanding advance liquidations.
Organize bank transfers ensure transactions properly tracked recorded
Follow up timesheet postings by members the FFI Programme make adjustments where necessary; update report late missing timesheet submissions the Finance & Administration Manager.
Regularly follow up inventory listings ensure consistency between records physical stock. Perform stock take every six months.
Assist Finance Administration Assistant handling cash cheque transactions whenever necessary .Carry out other tasks requested by your line manager.
Good finance accounting skills
Good written verbal communication interpersonal skills
Meticulous attention detail
Strong prioritization time management skills, ability work multiple deadlines
Fluency Khmer English (spoken written)
Excellent numeracy skills
Strong Microsoft Office skills, especially Outlook Excel
Proven track record Finance accounting
Experience financial management
Experience grant management
Experience donor reporting
Commitment FFI’s mission vision
Commitment organisational legal compliance
Rigorous diligent approach work
Ability work under pressure
Team player, demonstrating ability seek out harness views contributions others
Ability build positive personal organisational relationships
Ability work within multi-cultural environment
Location: Phnom Penh
Start Date: As soon possible Reporting to: Senor Administration Officer Location: with frequent travel project sites
Transport core project staff careful safety manner
Transport staff, supplies field equipment to/from field sites other locations
Assist maintenance project vehicles regard their cleanliness, tidiness, servicing schedules, repairs, registration insurance, make sure that necessary tools parts acquired available when vehicles repairing.
Make sure that vehicles checked ensure that vehicles in proper order – carrying spare tire, tools first aid kit - before leaving trips
Assist keeping record the vehicles movement the Vehicle Tracking Book make sure that vehicles used following Vehicle Use Policy.
Report any damage accident immediately Senior Administration Officer
Assist purchasing and maintaining all motorbikes vehicles.
Provide to Project staff when field if requested perform other duties required
Responsible the safe conduct travel the security the daily maintenance project vehicles; Maintain vehicles the sufficient fuel, water, oil, tire pressure all times;
Maintain clean fleet vehicles perform minor repairs arrange repairs when necessary;
Assist collecting delivering mail ensure correct delivery office staff
Assist managing storeroom make sure that storeroom well organized
Applications, consisting a covering letter, full CV contact details two referees be sent electronically Ms. Kong Phanith, Finance Administration Manager, FFI Programme via mention contact detail. Marking application Senior Finance or Driver.
FFI an equal employer. Only short-listed Candidates be for interview.