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Request for Quotation of Service Contract of Security Guard for Helen Keller Office

with Helen Keller
This job has already passed the closing date

BTDC-ID: 38300
Closing Date:

Expected Outputs

Request for Quotation of Service Contract of Security Guard for Helen Keller Office

Announcement Description

NATURE OF SERVICES:

The nature of security guard service involves ensuring the safety and security of people, property, and premises by performing various tasks such as monitoring activities, controlling access to restricted areas, conducting routine patrols, deterring criminal activities, and responding to emergencies. Security guards play a crucial role in maintaining order by observing and reporting suspicious behavior, assisting during incidents, and acting as a visible deterrent to potential threats. Their duties may also include operating surveillance equipment, managing crowd control during events, and collaborating with law enforcement or emergency personnel when needed, depending on the specific environment and risks involved.

CONTRACTING ENTITY: Helen Keller International.

Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners with communities striving to overcome longstanding cycles of poverty. By delivering the essential building blocks of good health, sound nutrition and clear vision, we help millions of people create lasting change in their own lives. Working in more than 20 countries – across Africa, Asia, Europe and the United States – and together with a global community of supporters, we are ensuring every person has the opportunity – as Helen did – to reach their true potential.

Expected Outputs

Request for Quotation of Service Contract of Security Guard for Helen Keller Office

  • Career Category: Invitation for Bids
  • Location: Phnom Penh
Summary

PLACE of PERFORMANCE: Helen Keller Intl office.

DURATION and TIMEFRAME: February 16, 2026, to February 15, 2027

  • 7 days a week
  • 24 hours per day
  • Day Shift: 06:00 – 18:00 1 Security personnel
  • Night Shift: 18:00 – 06:00 1 Security personnel
  • Number of security guards 2 Security guards 12 hours/shift

SCOPE of WORK

The scope of a security guard encompasses a wide range of responsibilities aimed at ensuring safety, maintaining order, and protecting people, property, and information. The specific scope of their duties often depends on the nature of their deployment, the environment they are assigned to, and the client's requirements. Below are the key areas within the scope of security guard services:

  • Monitor and manage entry and exit points to ensure only authorized personnel and visitors enter.
  • Verifying identification and issuing visitor passes.
  • Maintain a visitor logbook (name, organization, purpose, time in/out, person visited).
  • Guiding visitors and providing directions or information when needed.
  • Conduct regular patrols to ensure all areas are secure.
  • Safeguarding office equipment, documents, and other valuables from theft or damage.
  • Acting swiftly during emergencies such as fire alarms, medical incidents, or security breaches.
  • Assisting in evacuation procedures and coordinating with emergency services.
  • Handling disputes or disturbances among staff, visitors, or contractors.
  • Ensuring a peaceful and safe environment within the office premises.
  • Documenting and reporting any irregularities, incidents, or security breaches to management.
  • Inspecting security equipment and ensuring doors, windows, and locks are secure.
  • Ensure staff and visitors follow office rules and regulations.
  • Arrange and manage parking areas to keep traffic organized and prevent blockage.
  • Guide staff and visitors to the designated smoking area and ensure no smoking in restricted zones.
  • Communicate respectfully and professionally with staff and visitors.
  • The Security Guard will report to: Logistics and Procurement Manager

Eligibility

  • REQUIRED QUALIFICATIONS and EXPERIENCE
  • A security guard should have a high school, a valid security license, good physical and mental fitness, strong observation and communication skills, and, for some roles, prior experience and additional certifications like first aid or firearm training.
  • A security guard uniform typically includes a collared shirt with badges, durable trousers, comfortable shoes, a cap with an emblem, and a utility belt for carrying essential tools like a flashlight and radio, ensuring professionalism and easy identification.

Submission Requirements

Eligible Vendors may submit their quotations in response to the attached Request for Quotations (RFQ); quote can be submitted in one of the following ways through:

  • Electronically: Sign, stamp, scan, and send the quote as an attachment in PDF format to email provided in the contact details.
  • Hard Copy: submit a quote on company letterhead duly signed and stamped by an authorized individual and delivered to the Helen Keller Intl Office.

Please review the Request for Quotations and submit the Quotation and RFQ by February 1st , 2026, at 17:00 pm, Cambodia Time (Phnom Penh). Only a successful quotation will be notified.

In the spirit of our founder and namesake, Helen Keller is dedicated to building an inclusive workforce where diversity in all its forms is fully valued. We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.

Attachment:
  • Term of Reference (ToR)-Security Guard
  • Check List for submittion quotation for Security Guard Service
  • RFQ-KH-Sol282
 

Contact Details

Office Address
  • No. 40, Street 348, Sangkat Tuol Svay Prey Ti Muoy, Khan Boeng Keng Kang, Phnom Penh, Cambodia
 
Contact Name
  • Helen Keller
 
Email