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Request For Proposal (RFP) for Installation of a Pneumatic Tube Specimen Delivery System (PTS) for the National Maternal, Newborn and Child Health Center (NMCHC Hospital)

with Family Health International (FHI 360)
This job has already passed the closing date

BTDC-ID: 40012
Closing Date:

Expected Outputs

Request For Proposal (RFP) for Installation of a Pneumatic Tube Specimen Delivery System (PTS) for the National Maternal, Newborn and Child Health Center (NMCHC Hospital)

Announcement Description

To strengthen health system readiness, NMCHC Hospital will implement a centralized two-way Pneumatic Tube Specimen Delivery System (PTS). The system will automate the transport of clinical samples from high-priority wards to the laboratory, improve biosafety through standardized packaging, and streamline the diagnostic workflow.

At present, specimens are transported manually, which can lead to inconsistent turnaround times (TAT) and a higher risk of pre-analytical errors.

A study visit to Khmer Soviet Friendship Hospital (KSFH) showed that a Pneumatic Tube Specimen Delivery System (PTS) can improve laboratory turnaround time, reduce manual workload, strengthen workflow efficiency, and support faster clinical decision-making.

Expected Outputs

Request For Proposal (RFP) for Installation of a Pneumatic Tube Specimen Delivery System (PTS) for the National Maternal, Newborn and Child Health Center (NMCHC Hospital)

  • Career Category: Call for Proposals
  • Location: Phnom Penh
Summary

Solicitation Number: RFP.FY26.EpiC-MCH-020

Date of Issue of RFP: June 2 , 2026

Date Questions from Supplier Due: June 4, 2026

Date Answers due from FHI 360: June 5, 2026

Approximate Timeframe for Issuance of Purchase Order/agreement to Successful Supplier: Starting as soon as possible

Objectives

Overall Objective

The primary objective is to improve service readiness through the provision of essential equipment and supplies. The system enhances laboratory referral pathways and quality improvement processes by enabling rapid, standardized, and reliable transport of clinical specimens from service delivery points to the laboratory.

1. Specific Engineering & Operational Goals

  • Logistics Optimization: Eliminate manual transit times to achieve a consistent, rapid specimen delivery schedule.
  • Workforce Efficiency: Redirect nursing and laboratory staff from logistics tasks to specialized clinical care and quality management.
  • Clinical Responsiveness: Accelerate the availability of results for critical decision-making in the ICU and Delivery wards.
  • Process Standardization: Implement a secure, bi-directional automated pathway to minimize specimen loss, hemolyze or contamination.

2. Project Duration

  • The estimated project duration is 60 working days excluding the warranty period.
  • The implementation period includes procurement processing, equipment delivery, site assessment, system installation, testing, commissioning, staff training, operational handover, and administrative close-out activities.
  • Implementation will be conducted by an authorized vendor or engineering company with experience in hospital engineering systems and laboratory infrastructure.

Scope of Engineering & Implementation Tasks

  1. Site Design Assessment
  2. Supply, Installation, and Configuration of Pneumatic Tube Specimen Delivery System (PTS)
  3. Validation and Safety
  4. System Configuration and Commissioning
  5. Technical Training & Maintenance
  6. Quality Assurance (QA) & System Validation
  7. Operational Support

Please click attachement below for more information.

Submission Requirements

Submit Questions and Proposal to Mr. Toch Kosal, via email provided in the contact details.

Address for Submission of Offers to FHI 360 Cambodia Office.

Date Proposal Due: Please submit your quotation in a sealed envelope to the address of FHI 360 provided above, on or before June 15, 2026 at 05:00PM

Attachment:
  • RFP.FY26.EpiC-MCH-020_PTS
 

Contact Details

Office Address
  • GIA Tower, 12th Floor (Rooms G1201 & G1202) Street Sopheak Mongkol, Corner of Koh Pich, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia
 
Contact Name
  • Family Health International (FHI 360)
 
Phone
 
Email
 
Website