Regional Finance Manager
Position Summary Expectations - Duties, Responsibilities
Reports to: Director of Field Finance
Duration: 1 Year
Objective: The Regional Finance Manager will be primarily responsible for ensuring effective financial management, budget oversight, and reporting for WHI Cambodia and the Philippines. This role will lead the development and monitoring of budgets, manage cash flow, and ensure the timely preparation and submission of financial and grant reports to donors and stakeholders. The position will also coordinate with WHI’s audit processes, support project audits, develop customized financial reports, and uphold data integrity. Additionally, the manager will provide periodic reports with meaningful analysis to inform strategic decision-making by the management team.
- Planning & Budgeting
- Lead the development of country office budgets to support effective programme implementation and delivery, budget revisions, financial reporting, and annual monitoring, all within a clearly defined timeframe. Provide appropriate tools and guidelines to support the budgeting process and ensure alignment with donor requirements and approval protocols.
- With collaboration with the program teams, lead or support grant proposal budget development for both Cambodia and Philippines.
- Develop internal tool and control system to risks prevention, mitigation anti-corruption policy in close consultation with country director, senior management team and staff related-programme;
- Ensure effective delegation of authority exists within the organization and authorized function and accountability.
- Coordinate and communicate with donors over budgeting process for clarity, fund disbursements procedure and timeframe
- Financial Management, Accounting, Reporting Control
- Ensure establishment of business operations process, and finance systems in compliance with WHI and Donor rules and regulations
- Analyzing operational and program costs in both offices and recommending efficiency measures.
- Consolidate and review country-level financial statements monthly for both countries.
- Ensure accurate and timely financial reports to WHI management, Donors and partners
- Oversee effective functioning of Acumatica system and ensure adequate coding systems (Project Code/Sub-accounts/M&E) for financial analysis and efficient workflows
- Prepare and consolidate cash flow projections and funds transfer requests to ensure the adequacy of cash to implement WHI programs and project activities for both Cambodia and Philippines offices.
- Risk and Fraud Management
- Identify financial and compliance risks with the programs and country office and work with management on improved policies and process;
- Ensure adequate procedures are in place to track and safeguard assets of WHI Cambodia and Philippines;
- Perform spot check for any suspicious transactions to minimize risks with zero tolerance against fraud.
- Staff Management and Capacity Building
- Provide technical support and compliance toward WHI’s Objective by working in conjunction with the local HR and Finance team and the Country Director.
- Assist with designing a training programme and provide training for finance, budget teams, and country director on reports in Acumatica system.
- Support the development/reviews of WHI Financial Manual and implementation of policies and procedures
- Administration and Human Resource
- Review payroll processing, tax compliance, and statutory deductions as required.
- Ensure effective delegations of authority are prepared for Cambodia and Philippines offices, and successfully implemented.
- Conduct regular reviews on WHI assets, facilities, vehicles, listing for any updates, bidding/donation and disposals.
- Interact and coordinate with the internal and/or external audit providers for auditing the WHI Programmes & Projects.
- Bachelors Degree in Accounting (required). Masters Degree is an advantage.
- Tax knowledge is preferable
- 5+ years accounting experience; ideally with some international accounting agencies
- With proven ability to manage multiple projects and tasks and meet deadlines on a consistent basis
- Experience with nonprofit organizations, specifically international relief and development experience is a plus
- Experience in financial statement preparation, budgeting and reporting
- Excellent English verbal and written communication skills,
- Experience working with people of different world culture and contexts.
- With strong analytical skills
- With excellent interpersonal skills
- Knowledge of Acumatica, Quick book or similar software.
