Project Officer - SMILE
Position Circumstances
- Career Category: Health / Medical - Psychology, Social Work, Educate/Train/Teaching, Economics, Research / Development
- Schedule:Full-time
- Salary: Negotiable
Position: Project Officer_SMILE (Self-Management for Inclusive Leadership Enhancement)
Report to: Program Manager
Duty station: Phnom Penh, Travel to province as needed
Unit: EYES Program
Duties & Responsibilities:
- Assist the program officer to process of hiring a consultant to develop a new training curriculum on critical and analytical skills training course
- Work with program and/or project staff and head of the program to develop activity and budget plans.
- Work with project staff and the head of the program to develop and review training curriculums, templates, and other activities
- Organize and facilitate training/workshops and the field practice for trained youth in the critical and analytical skills and Democratic Governance and Active Citizenship courses
- Mobilize youth to attend the training/workshops and other activities of the project
- Cooperate with M&E staff to monitor and evaluate the implementation of the project activities
- Develop the content and facilitate online and radio talk shows
- Write training/activity reports in English
Expected Profile of Candidates
Languages:
- Khmer - Good is required
- English - Good is required
Qualifications:
- Bachelor's Degree in a related field such as Psychology, Sociology, Philosophy, Education, Development, Economics, and Environment.
Work History:
- Experience working with NGOs as a full-time staff or volunteer for 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Good at writing and speaking both English and Khmer.
Soft Skills
- Good teamwork and highly motivated to work directly with university youth
- Excellent communication and critical thinking skills
- Willingness to question and change one's own ideas and habits
- Good at interpersonal skills: communication, problem-solving, facilitation skills, time and task management with high morale, and good characteristics
Administrative and Procurement Officer
Position Circumstances
- Career Category: Business Administration, Admin / Supervisory
- Schedule:Full-time
- Salary: Negotiable
Report to: Admin and Finance Manager
Duty station: Phnom Penh, Travel to province as needed
Unit: Administration and Finance
Purpose of Position: To be responsible for maintaining day to day administration, procurement process and compliance in order to meet legislative requirements and support organization operation.
Duties & Responsibilities:
- Administration’s Responsibilities:
- Arrange and coordinate staff meetings, trainings, workshops, including refreshments and meeting materials.
- Provide logistical support for management field trips, internal and external meetings, trainings, and workshops.
- Ensure office facilities, equipment, and general work environment are properly managed, clean, and well maintained.
- Supervise office assistant, cleaner, and security guard to ensure effective service delivery.
- Coordinate office vehicle requests, maintain vehicle logbooks, and follow up on vehicle maintenance and servicing.
- Maintain an up-to-date asset register and manage asset-related processes including physical verification, handover, disposal, and reporting for staff and donors.
- Monitor and control the usage of stationery and office supplies.
- Draft administrative letters and official correspondence.
- Maintain accurate tracking of incoming and outgoing letters and documents.
- Collect, organize, and file minutes and reports from organizational activities such as staff meetings, management meetings, Board meetings, donor meetings, and capacity-building sessions.
- Review utility bills (water, electricity, telephone, internet, etc.) for accuracy and ensure timely processing.
- Manage advances and settlements related to Administration and Finance expenditures, ensuring proper supporting documentation and compliance with internal policies.
- Collect staff timesheets, verify accuracy of staff allocation and leave requests, and ensure proper documentation and filing.
- Coordinate staff insurance matters, including enrollment, updates, and follow-up with service providers.
- Support recruitment processes by assisting the manager with staff announcements, payment preparation, application collection, coordination with relevant departments, scheduling interviews, administering written tests, and maintaining recruitment records.
- Liaise with local authorities and relevant government institutions when legal, regulatory, or administrative support is required.
- Perform any other duties as assigned by the supervisor to support organizational operations.
- Procurement’s Responsibilities:
- Identify procurement needs in coordination with user departments and in line with the organization’s annual preferred supplier list.
- Support procurement planning for projects and departments to ensure timely and cost-effective sourcing of goods and services.
- Provide procurement guidance and technical advice to internal stakeholders.
- Lead the end-to-end procurement process, including sourcing suppliers, requesting quotations, preparing bid/quotation comparison analyses, and processing approvals in full compliance with donor and organizational policies.
- Prepare procurement-related agreements, contracts, and supporting documentation.
- Ensure transparency, fairness, and proper approval processes are followed throughout procurement activities.
- Issue Purchase Orders (POs) and follow up with suppliers to ensure timely delivery.
- Ensure goods and services meet required specifications and quality standards, and prepare or verify Goods Received Notes (GRNs).
- Negotiate prices, delivery terms, and payment conditions to achieve best value for money.
- Prepare and manage contracts, framework agreements, and service agreements.
- Monitor supplier performance and address any issues related to quality, delivery delays, or non-compliance.
- Maintain complete, accurate, and well-organized procurement files and records.
- Verify delivery notes, invoices, and supporting documentation for accuracy and completeness.
- Support internal and external audits by providing procurement documentation, explanations, and reports as required.
- Monitor procurement expenditures against approved budgets.
- Ensure supplier invoices comply with Cambodian tax regulations, including TIN, VAT, and proper supporting documentation.
- Liaise closely with the Finance team to facilitate invoice verification and timely payment processing.
- Perform other procurement-related duties as assigned by management to support organizational objectives.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in business administration or related fields.
Work History:
- Experience in administration for 3 years as a minimum
- Experience in procurement process and compliance and contractual for 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Proficiency in Khmer and English (speaking, listening, and writing).
- Computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Soft Skills
- Excellent organizational and time‑management skills.
- Ability to work under pressure and familiarity with inventory management systems.
- Strong interpersonal communication skills and good team work.
- Flexible, self‑motivated, and able to communicate well within a team.
