Project Manager
Position Circumstances
- Career Category: Exec. / Management, Advocacy, Agriculture - Forestry, Resources & Environment, Research / Development
- Schedule:Full-time
- Salary: N/A
Report to: Programme and Business Development Lead
Duration: Fixed Duration Contract-project based
Role overview:
The Project Manager will lead and manage the effective implementation of the Project “Strengthening CSOs to Take Action on Economic Governance” in coastal area. S/He will ensure the quality and timely delivery of the project with all consortium partners. S/He will ensure that all partners are efficiently and effectively implementing the project activities. S/he will ensure smooth coordination among all consortium partners over the course of project implementation. The project manager will ensure high project accountability among all consortium partners. S/he will ensure on-going learning and documentation for the project happen regularly. S/he will ensure quality project reports are timely submitted to AAI and Donor.
S/he will ensure on-going relationship established among donors, relevant stakeholders, private sectors and Civil Society Organisation (CSO) at both national and sub-national level.
Duties & Responsibilities:
- Project Implementation
- Lead and manage the effective and successful implementation of the project with all consortium partners and sub-grantees.
- Coordinate the project implementation by partner organisations and communities, including collective actions efforts, to ensure strategic harmonisation and maximising impacts.
- Coordinate cross-department work to ensure smooth implementation of the project.
- Coordinate donor’s and PAT monitoring visits.
- Promote healthy relationship with community partners, government agencies, donors and other stakeholders.
- Lead in AAC’s economic governance and rights advocacy with key stakeholders, including government body, private sectors, CSO communities at national and sub-national levels.
- Taking lead in coordination and establishing new provincial coastal community fishery (CFi) networks.
- To ensure the functioning of CFi network within the 4 target provinces.
- To coordinate with consortium partners to conduct provincial dialogue meeting for governance of natural resources and budget allocations.
- Taking lead on coordinating regional coastal conference on economic governance and responsible business.
- Coordinate with consortium partners to implement a national forum and dialogue with the government and private sector.
- Support CFi network in regional/international dialogue platforms.
- Ensure strategic partnership with all consortium partners and sub-grantees and high quality of delivery of small grants implementation among CSOs.
- Ensure smooth partnership procedure and requirements are in place with all consortium partners and sub-grantees including the MoU, grant agreements, detailed plan and budgets, etc.
- Provide overall leadership coordination with government stakeholders and development partners related to the project.
- Ensure quality participatory action research and all publication are published and disseminated with community and relevant stakeholders.
- Project Management
- Ensures the high-level project management coordination to effectively plan, implement, monitor and evaluate project activities according to the project work plan and project goal.
- Provide leadership with consortium project in coordination with consortium partners including regular meetings, learning, reflection, knowledge management and documentation etc.
- Leads the Project Operational Team (POT) to plan, reflect and improve project operations effectiveness and efficiency.
- Assists the Project Accountability Team (PAT) in providing strategic direction to the project implementation, by providing quality input/advise and follow-up on actions agreed by the PAT.
- Prepares quality narrative reports, financial reports, and other report requirements and submit them to AAI.
- Conducts regular meetings with project partners include compiling and managing a work plan and risk register for the project.
- Coordinate cross-department work to ensure smooth implementation of the project.
- Ensures all partners have effective plans to achieve the desired outcomes within the resources and time.
- Oversee to ensure that contractual obligations are followed; that the guidelines are adhered to (including general conditions, visibility guidelines and procurement guidelines)
- Facilitate external finance audit tasks as stated in the audit terms of reference
- Work with Finance team, conduct regular budget and finance meetings with project partners (as appropriate) to ensure that spending is according to the approved budgets.
- Work with ActionAid International’s Finance department and AAC’s Finance Team to ensure that all fund installments due to AAC and all partners are transferred in a timely manner.
- Ensures all key project documents are uploaded to CMS on a timely basis, and the information are up to date.
- Compile and manage a work plan and risk register for the project.
- Ensures all implementing partners, youth and stakeholders are made aware of and uphold all the AA key policies including the SHEA and Safeguarding policies.
- Ensures process and engagement are fully compliance with SHEA and safeguarding requirement and Code of Conducts as well as health and safety obligations.
- Reporting and Accountability
- Ensures accountability to partners and consortium partners and AAI by complying with the reports and respective financial reporting requirement.
- Write and submit timely and quality six-monthly narrative and financial report, progress, and annual reports as per given templates and in line with the agreed budget for AAI and donors.
- Work closely with finance team to ensure sub-grant management and relevant external financial audit tasks.
- Work with Finance team, conduct regular budget and finance meetings with project partners and relevant in-country and consortium partners to ensure that spending are according to the approved budgets.
- Work with the Finance team to ensure that all fund installments due to AAC and all partners in-country and across countries are transferred in a timely manner.
- M & E, Communication and coordination
- Work with Programme Quality and Learning team (PQL) to ensure high quality of M&E system and take appropriate actions for learning, reflection and improvement of the project performance and management.
- Develop and implement an internal M&E system and processes with gender-sensitive and sex-disaggregated indicators, statistics, and LGBTQI and people living with disability (PLWD)
- Work with PQL to ensure the project MEAL framework and tools in place and capacity has been provided to all related staff/partners.
- Provides leadership in Monitoring, Evaluation, Accountability and Learning (MEAL) including capacity development of stakeholders and consortium partners.
- Develop visibility and communication plan for the project in consultation with consortium partners.
- Ensure high quality of communication between and among the project partners and across AAC.
- Ensure good visibility among project stakeholders, and ensure visibility on ActionAid International’s websites.
- Ensures that key learning, best practice, case studies are documented and shared among all consortium partners and sub-grantee.
- Facilitate the publication of key knowledge tools and resources in collaboration with consortium partners.
- Conduct field visits to monitor the project progress and improve the implementation quality and efficiency.
- Consolidate and prepare periodic narrative reports, assist with preparation of financial reports, and other requirements and submit them to AAI.
- Conduct monthly update meetings with AAI team and submit internal narrative and financial reports.
- Relevant academic degree, preferably master’s degree in public policy, policy advocacy, and/or law.Good written and spoken English skills
- At least 5-6 years of experience in civic engagement and governance, fishery and forestry sector with proven leadership, management, coordination and facilitation experience
- Experience managing European funded projects including an excellent understanding of European guidelines/ standards
- Extensive experience in policy advocacy
- Extensive experience managing a consortium or complex project, including multiple stakeholders and under tight deadlines.
- Technical Knowledge on governance, fishery and forestry rights and policies
- Experience in financial control, management and budgeting
- Demonstrated strong skills in partnership development and management and networking with government, civil society and other stakeholders
- Excellent coordination/facilitation and communication skills
- Excellent team player and team building
- Effective planner with strong risk management, conflict resolution and crisis management
- Excellent interpersonal communication/negotiation skills both in written/oral Khmer and English
- Result oriented person; ability to manage multiple tasks, work under pressure and meeting deadlines
- Mutual respect, Equity and justice, Honesty and transparency, Solidarity with the poor, Courage of conviction, Independence, Humility
