Project Finance and Administration Assistant
- Career Category: Assistant, Banking / Finance, Accounting, Business Administration
- Schedule:Full-time
- Salary: N/A
PROJECT TITLE: CLIMATE ADAPTATION AND RESILIENCE IN CAMBODIA’S COASTAL FISHERIES DEPENDENT COMMUNITIES (GCP/CMB/037/LDF)
DUTY STATION: KAMPOT/ PHNOM PENH with travel to Kep, Preah Sihanouk and Koh Kong
DURATION: 12 Person Months
REPORTING LINES
The Project Finance and Admin Assistant reports directly to the PMU, under the overall supervision of the National Project Director of CamAdapt. He/she will work in coordination with the MOE’s Project Management Unit (PMU), the Senior National Specialist, and Finance and Procurement Officers in Phnom Penh.
TECHNICAL FOCUS
Under the overall supervision of the Fisheries Administration, the PMU’s Senior National Specialist, and the MOE PMU and in close collaboration with the Finance and Procurement Officers, in Phnom Penh, international and national counterparts, he/she will be responsible for supporting finance, administrative and logistics support for the project.
- Finance:
- Provide administrative, financial, and operational support to the project;
- Prepare local travel authorizations and initiate them in the system and monitor the submission of mission travel claims;
- Review cash advance requests and cash advance clearances, and process payment requests for the project;
- Creating reports on project spending, budget variances, and other financial metrics
- Support the finance team in developing and monitoring project budgets
- Keep an updated record of the inventory of supplies; materials and assets under the project;
- Procure petty cash items when required and requested by the finance team and the MOE PMU
- Perform related tasks when required.
- Administration:
- Scheduling meetings, and managing travel arrangements
- Booking flights, hotels, and other travel arrangements for project team members.
- Maintain the hardcopy and softcopy filing system and ensure filing of documents and correspondence in accordance with project procedures and standards;
- Human resources tasks, such as processing payroll and onboarding new employees.
- Procurement tasks, such as sourcing and purchasing supplies and equipment.
- Participate in the identification of suppliers and maintain a list of suppliers for the project and support the procurement team;
- Perform related tasks when required.
- Khmer - Good
- English - Good
- Bachelor's Degree in business administration, project administration, financial management, or a related discipline
- At least of relevant experience in business administration, project administration, and financial management for 5 years
- Relevant knowledge and experiences with GEF’s, UNEP’s, and FAO’s projects are an advantage
- Proficiency in the use of Microsoft Office is essential.
- Computer skills including navigating internet searching and other programs used by the project.
- Good English and Khmer language skills
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
