Programme Director Assistant
- Career Category: Assistant, Business Administration, Admin / Supervisory, Advisor / Individual Consultant, Communications
- Schedule:Full-time
- Salary: Negotiable
Location, Timing and Duration
The assignment will be based in the ASPIRE -AT Secretariat at the Ministry of Agriculture, Forestry, and Fisheries with work related travel to ASPIRE-AT target areas. The length of the assignment is for an initial period of twelve (12) months.
Objective of the Assignment
The Programme Director Assistant is endeavored to support the Program Director in the day-to-day responsibilities, involving operational duties/tasks such as overseeing administrative duties and functions, and ensuring the smooth operations of ASPIRE-AT.
Scope of Work:
The Programme Director Assistant will be responsible for providing administrative assistance to the Programme Director in day-to-day operations of the programme and to liaison with programme officers and consultants, including drafting correspondence (in Khmer and English), taking of minutes, arranging for the processing of government clearances, making logistic arrangements and related tasks, exclusively for the Programme Director. These duties will include the following:
- Facilitate all the logistic arrangements for the Programme Director in close coordination with the administration unit of the programme secretariate.
- Support the Programme Director in paper and administration works streamline administrative operations.
- Support and assist the Programme Director communication flow, in and out as well as scheduling arrangements.
- Assist the Programme Director with all communication correspondents, including drafting of letters in Khmer and English.
- Support the Programme Director to maintain good administrative working files and documents to ensure they are in proper order in a systematic function.
- Manage in-tray documents and other communication papers for the Programme Director to ensure they are timely and effectively actioned as needed.
- Administratively coordinate with technical team/consultants to ensure the Programme Director is provided with update, relevant and timely information on the risk and effective implementation of the programme;
- On behalf of the Programme Director, works to support the Programme Secretariat with all events-preparation/organization on tasks pertaining to administrative matters and logistics.
- Assist the Programme Director to review all communications and administrative letters or correspondents, externally and internally.
- The Programme Director Assistant will undertake other tasks as required and assigned by the Programme Director.
- Khmer - Fluent
- English - Fluent
- Bachelor's Degree in public administration communications, public relations or related fields
- Possess at least 3 or more years of professional experience in a relevant field such as operation administration, public relations or communications;
- Proven previous experience in program/project administration and operation coordination, including inter-personal skills in working with multi-cultural teams and working in a cross-cultural environment;
- Strong knowledge of administration procedures, Khmer written protocol administrative writings, RGC, MAFF, IFAD and EIB administrative and operation procedures;
- High computer literacy: word processing, spreadsheets, power point;
- Excellent Khmer and English communication skills (written and spoken).
- Availability and willingness to undertake visits to the ASPIRE-AT areas.
- Must be fully familiar with the transformative gender principles and approach of IFAD, EIB and the RGC and with MAFF gender mainstreaming strategy.
