Program Coordinator for HIV Program Implementation and Management (Replacement)
Position Circumstances
- Career Category: Health/Medical
- Schedule:Full-time
- Salary: Negotiable
Work location: NCHADS (PHNOM PENH)
Accountable to: Planning and Monitoring Unit/NCHADS
Job Summary
The selected candidate will be responsible for program coordination and monitoring and evaluation of the HIV program implementation that is managed by SI-NCHADS to achieve the objectives and goals of the KHM-C-MEF grant 2024-2026 in alignment with the approved HIV performance framework, work-plan, procurement and budget plans. The selected candidate will work in the role of project coordinator in the NCHADS M&E team, in collaboration with the Finance and Procurement teams, and under the direct supervision of the Head of Planning, Monitoring & Evaluation (PMR) Unit and the Senior Management Team of SI-NCHADS, and The Program Coordinator will also be responsible for specific tasks required by the Global Fund/Ministry of Economy and Finance (MEF)/Ministry of Health- Lead Implementation Team (MoH-LIT) and the Cambodia Country Coordinating Committee (CCC).
This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
Duties & Responsibilities:
- Specific Responsibilities
- Under the supervision and support from the SI Senior Management Team, and under direct supervision by the Head of Planning, Monitoring & Evaluation (PMR) Unit, the Program Coordinator performs the following Core Technical Functions:
- Overall coordination of the NCHADS Team (including the M&E, Finance, and procurement teams) and ensure that decisions relating to HIV/STI program management and implementation are properly implemented with appropriate consultation with the Head of PMR unit and Senior Management Team of SI-NCHADS as needed.
- Assist the NCHADS team in implementing the GF supplementary guidelines and other GF guidelines and requirements and queries from the GFATM, MEF, MoH-LIT, CCC (for e.g. Pulse Checks, Progress Updates, Reprogramming, Annual Workplan & Budget - AWPB, etc.) and ensure that the Program staff at different levels correctly understand and complete these appropriately and on time.
- Work with the Senior Management Team to address problems and bottlenecks to improve the effective implementation of the HIV grant; this would include GF recommended Management Actions and Risk Mitigation Actions;
- Assist the NCHADS-M&E team in developing and updating SI and SSIs’ performance frameworks accordingly in regards to the HIV performance framework approved by the PR-MEF, MoH-LIT, the CCC, and the GF.
- Provide guidance as needed with regard to updated GF information related to the program implementation.
- Follow up on timely submission of plans, reports or any other requested technical documentation from the SSIs;
- Liaise and coordinate with NCHADS senior management team and SSIs involved in the program implementation process and other technical partners in health (OIs, NGOs, Multilateral, CBOs, etc.);
- Prepare the minutes of the meetings with the Global Fund, MEF/MOH-LIT and the CCC.
- Attend regular NCHADS’ staff meetings to ensure the good coordination, collaboration, sharing information, and solving the cross-cutting issues.
- Perform all professional tasks as member of the SI-NCHADS’ M&E team, joining team processes and collaborate effectively with other NCHADS technical units;
- Collaboration in conducting supervision visits with the NCHADS team (M&E, Finance, Procurement) to monitor HIV/STI project implementation by SSIs and SSSIs.
- Perform other duties as requested by the supervisor and the Senior Management Team of SI-NCHADS.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of finance unit as well as NCHADS.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- Work with the finance team in response to the GFATM, LFA, MoH-LIT, and PR MEF for any issues related to finance and accounting section
- Participate in and comment on LFA (verification/queries and response ML from the GFATM)/OIG audit issues related to the finance and accounting section
- To undertake any other duties assigned by the Finance Manager or the NCHADS Management team.
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Master's Degree in Public Health, or epidemiology (Background in Public Health, health project coordinator or in similar areas will be an advantage).
Work History:
- At least work experience in project coordination including development and technical assistance particularly for government institution (Experience in HIV coordinating of program implementation, planning, M&E of Global Fund Grant is preferable) for 6 years
Skills & Knowledge:
General & Technical Skills
- Broad knowledge and experience in implementation of HIV/AIDS prevention, care and treatment programs.
- Having worked in relevant institutions (NGOs or Government) with duties and responsibilities on project coordination and management of HIV program implementation.
Soft Skills
- High proficiency in Khmer and English, both in writing and speaking
- Extensive working knowledge of MS Office suite: Word/Excel /Outlook/PowerPoint.
- Excellent in communication skill in English (verbal, written and email)
- A strong desire to work in a team-oriented environment
- Able to handle multiple tasks at once
- Ability to work overtime, if necessary, in special situation to meet program deadlines is preferred
Junior Accounting Officers (Replacement)
Position Circumstances
- Career Category: Accounting, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
Work location: NCHADS (PHNOM PENH)
Accountable to: Finance Unit/NCHADS
Job Summary
To provide technical support to the NCHADS-SI Finance Unit in relation to the management of the Global Fund grant for the effective implementation of the grant and to build the capacity of the financial unit in the technical tasks.
This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
Duties & Responsibilities:
- Specific Responsibilities
- Depending on the work distribution with the junior accountant, the accountant will either review and or prepare herself:
- Prepare and or/Review the supporting documents/monthly report and request for reimbursement received from provinces
- Implement a systematic review of provincial supporting documents and report
- Give alert in case of late report (calendar follow-up is updated)
- Ensure that the review of provinces is done timely
- Ensure that the transaction records prepared are accurate
- Prepare or review the disbursement voucher
- For suppliers, project staff, salaries, consultants, provinces, and other implementing agencies after ensuring that procedures and supporting documents are complete and appropriate (including but not limited to procurement documents)
- For advance or clearance for workshop/training/meeting (reference assumption on budget detail) after checking that it is in accordance with the GFATM policies, and PR MEF financial guidelines. Review all the mini-budget submitted by NCHADS units with critical eyes pertaining to assumptions, - but not limited to - number of facilitators, and location. Support assistant accountant to do similar control.
- Specific to the transactions with UNOPS or other procurement agents: work with LMU/procurement to regularly (at least quarterly) record as expenditures the delivery made in case a pre-payment
- Check that the account code, description, and voucher number for all NCHADS-SI are correct before submission to the accounting officer for booking into Sun System
- Contribute to the preparation of the TRC plan by working with the NCHADS units under his/her responsibility. Ensuring that TRC assumptions match the TRC guidelines.
- Participate in annual audits by supporting the accounting team in providing required information
- Maintain the filling system and update (hard copy and soft copy) of the grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
- Assist senior/accounting officer in providing training and workshops to provinces and SSIs for project when requested
- Conduct provincial supervision when requested
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of finance unit as well as NCHADS.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- Work with the finance team in response to the GFATM, LFA, MoH-LIT, and PR MEF for any issues related to finance and accounting section
- Participate in and comment on LFA (verification/queries and response ML from the GFATM)/OIG audit issues related to the finance and accounting section
- To undertake any other duties assigned by the Finance Manager or the NCHADS Management team.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in financial management, business, administration related
Work History:
- 1 or 2 years of experience in accounting, or similar to the position in an organization. for 1 year
Skills & Knowledge:
General & Technical Skills
- Beginner accepted
- Accounting system software knowledge
- Good computer skills and office package
Soft Skills
- English: Fair working proficiency
- Able to learn new systems, processes, and procedures quickly.
- details oriented and have strong analytical skills.
- Work in a team
