Procurement & Facility Officer
Position Circumstances
- Career Category: Logistics, Economics, Business Administration
- Schedule:Full-time
- Salary: $839 Based on Experience
The Procurement & Facility Officer is responsible for supporting the efficient implementation of procurement and facility management activities while ensuring compliance with HI policies, donor requirements, and logistics standards.
Duties & Responsibilities:
- Procurement Management
- Manage the full procurement cycle, including sourcing, tendering, supplier selection, contracting, purchasing, and payment follow-up.
- Monitor procurement planning and ensure timely implementation of procurement activities.
- Maintain supplier databases, framework agreements, and supplier performance.
- Ensure procurement documentation is complete and properly archived in the LINK system.
- Support users of the LINK procurement platform and ensure compliance with HI procurement procedures.
- Facility and Asset Management
- Ensure HI offices and accommodations are safe, secure, and well maintained.
- Coordinate office maintenance, repairs, cleaning services, and facility contracts.
- Manage equipment and asset inventories, including physical verification and disposal processes.
- Coordinate equipment maintenance and ensure accurate asset records.
- General Logistics Support
- Coordinate travel bookings and office support services.
- Monitor office supplies and stationery stock.
- Prepare logistics reports and monitoring tools.
- Support logistics audits and implementation of corrective actions.
- Contribute to emergency preparedness and response activities when required.
Benefits:
- Allowance – Annual Bonus / 13th Month Salary
- Allowance – Mobile/Internet
- Paid Leave - Maternity / Paternity
- Paid Leave – Annual
- Paid Leave – Family (maternity/paternity/elder care)
- Paid Leave – Illness
- Policy – Provident Fund / (NSSF)
- Support Service - Free Health Checkups
- Insurance – Private Health
- Facilities – Safe & Clean Working Conditions
- Policy - No Harassment or Discrimination
- Salary rank starting from H2.1 (USD 839) based on experiences and other benefits are in accordance with salary ranger of each country linked with remuneration policy.
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Bachelor's Degree in Business Administration, Economics, Logistics, Supply Chain Management, Procurement, or a related field.
Work History:
- Experience in procurement, logistics, supply chain management, or facility administration in NGOs and Community Development for 3 to 5 years is required
- Working with an international NGO, UN agency, or donor-funded programme in NGOs and Community Development for 3 to 5 years is preferred
Skills & Knowledge:
General & Technical Skills
- Strong knowledge of procurement procedures, supplier management, and contract administration.
- Good understanding of logistics planning, asset management, and facility management.
- Experience using Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint.
- Good command of written and spoken English.
- Core Competencies
- Strong analytical and problem-solving abilities.
- High level of integrity and commitment to compliance.
- Ability to manage multiple priorities and work effectively under pressure.
- Ability to work independently and collaboratively within a multicultural team.
Soft Skills
- Good interpersonal and communication skills.
- Excellent organizational and planning skills.
