Human Resources & Admin Manager
Position Circumstances
- Career Category: Exec. / Management, HR, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Main Job Duties
The Human Resources & Admin Manager contributes to strengthening an inclusive, ethical, and mission-driven workplace by ensuring the effective implementation of HR policies, procedures, and systems across the organization. The role supports fair and transparent recruitment, meaningful onboarding, staff well-being, and responsive HR administration. The Manager ensures that all HR processes reflect the organization’s values, promote a respectful and supportive environment, and enable staff to perform their work with confidence and dignity.
The position also serves as the focal point for employee relations, grievance/complaint handling, and HR queries and contributes to strengthening internal systems, staff development, and organizational compliance.
Duties & Responsibilities:
- Recruitment & Onboarding:
- Support recruitment processes including job posting, screening, interview scheduling, and reference checks.
- Prepare employment contracts and ensure proper signatures.
- Organize and facilitate onboarding and orientation of new staff, including introductions to policies, procedures, and organizational culture.
- Staff Welfare and Employee Relations:
- Act as the point of contact for HR-related queries.
- Support communication between staff and management to foster a healthy, respectful, and inclusive workplace.
- Assist in organizing staff meetings, retreats, and team-building activities.
- Promote staff morale, welfare, and a positive organizational culture aligned with safeguarding principles.
- HR Administration:
- Maintain accurate and up-to-date staff records (contracts, leave, attendance).
- Manage staff and student insurance (group accident and health insurance).
- Process property insurance renewal, claims, and communication with insurance partners.
- Track staff leave balances and attendance.
- Support monthly payroll preparation and processing.
- Prepare official HR documents (promotion, salary certificates, recommendations, etc.).
- Manage staff workbooks and liaise with the Ministry of Labour for registration.
- Process quotas and work permits for foreign staff.
- Ensure NSSF and labor law compliance.
- Ensure secure and well-organized personnel filing systems.
- Ensure compliance labour laws, INGO/MoU registration requirements, The job ad was copied from BongThom.com web site donors’ requirement
- Liaise with government offices as needed for HR and admin-related matters.
- Coordinate program unit prepare report submit to lines ministries
- Performance Management:
- Support program directors in implementing performance appraisals.
- Assist managers in setting objectives and monitoring performance.
- Maintain performance documentation and follow up on staff development plans.
- Learning and Development:
- Coordinate with managers to assess staff training needs.
- Develop and implement staff learning and capacity-building plans.
- Organize internal and external training, workshops, or coaching.
- Maintain comprehensive training records and track training effectiveness.
Benefits:
- Full-time Unspecified Duration Contract (UDC), with 3 months of trial period.
- Seniority Indemnity Payment
- NSSF & Private Insurance (Health care & Accident)
- Standard working hours 8h per day or 5 days per week (40 hours per week)
- Staff leave (compline with Cambodia Labour Law)
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Bachelor's Degree in Administration, Human Resources, or related field
Work History:
- Progressive experience in HR, Administration, Procurement, or Operations, preferably in NGOs/INGOs for 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience supervising staff is an advantage.
- Strong knowledge of labor law, HR compliance, and donor regulations
- Strong computer skills: MS Office (Word, Excel, PowerPoint), and general HR systems.
Soft Skills
- Excellent interpersonal skills and ability to work in a multicultural team.
- Fluency in written and spoken English.
- Ability to work independently, manage multiple priorities, and meet deadlines.
Senior Procurement Officer
Position Circumstances
- Career Category: Business Administration, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Schedule: Full-time (8hour/day)
Main Job Duties
The Senior Procurement Officer leads and oversees the full procurement cycle for all BED programs, ensuring transparency, efficiency, and compliance with organizational and donor standards.
This role is responsible for improving procurement systems, strengthening supplier management, enhancing cost-effectiveness, and ensuring smooth coordination of purchasing needs across departments.
The Senior Procurement Officer plays a key role in process optimization, providing strategic guidance on procurement planning, improving invoice and quotation workflows, and ensuring strong internal controls. The position also supervises procurement implementation across programs and contributes to reinforcing compliance, risk mitigation, and value-for-money principles.
Duties & Responsibilities:
- Procurement Management (40%)
- Lead and supervise the full procurement cycle for all programs (education, TVET, business units, and operations).
- Consolidate procurement needs from all departments and develop monthly/annual procurement plans.
- Review, compare, and approve quotations, purchase requests, and purchase orders.
- Ensure procurement decisions prioritize cost-efficiency, quality, and value for money.
- Review tender documents, bidding processes, and procurement strategies for high-value purchases.
- Ensure timely delivery of goods and services in coordination with program teams.
- Oversee invoice workflows, verify accuracy, and ensure complete documentation before payment.
- Ensure all procurement documentation is properly filed and audit-ready.
- Supplier & Contract Management (25%)
- Maintain strong professional relationships with suppliers, contractors, and service providers.
- Expand and diversify the vendor database, ensuring competitive and reliable suppliers.
- Negotiate prices, contracts, delivery schedules, and service conditions.
- Conduct regular supplier performance evaluations and recommend improvements.
- Ensure suppliers comply with BED policies, quality standards, and ethical requirements.
- Supervise renewal and management of supplier framework agreements.
- Process Improvement & Compliance (20%)
- Review and optimize procurement procedures, workflows, and tools.
- Strengthen internal controls to reduce risks of delays, errors, or non-compliance.
- Ensure procurement fully aligns with donor requirements (EU, AFD, WISE, etc.) and Cambodian laws.
- Work closely with the FAM to update the procurement policy and guidelines.
- Provide capacity-building and training to staff on procurement processes.
- Promote a culture of transparency, accountability, and efficiency in procurement practices.
- Administration, Reporting & Coordination (10%)
- Prepare monthly and quarterly procurement reports for management and donors.
- Track procurement budgets and monitor spending against approved plans.
- Collaborate with finance on invoice processing, reconciliation, and audit preparation.
- Coordinate with programs to ensure procurement timelines support project implementation.
- Other Tasks (5%)
- Support NGO events, cross-department initiatives, and procurement support missions.
- Participate in organizational meetings, reviews, and improvement working groups.
- Perform any other tasks assigned by the FAM or ED in line with organizational needs.
Benefits:
- Full-time Unspecified Duration Contract (UDC), with 3 months of trial period.
- Seniority Indemnity Payment
- NSSF & Private Insurance (Health care & Accident)
- Work hours 5days/week
- Staff leave (compline with Cambodia Labour Law)
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in Business Administration, Supply Chain, Finance, or related field (Master’s is an asset).
Work History:
- Professional experience in procurement, supply chain, or contract management for 4 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience in NGOs, donor-funded projects, or international organizations strongly preferred.
- Experience in improving procurement systems or supervising procurement across programs is an advantage.
- Ability to manage multiple procurement processes simultaneously.
- Strong command of Microsoft Office (Excel, Word, PowerPoint).
Soft Skills
- Strong negotiation, analytical, and decision-making skills.
- Excellent understanding of procurement compliance and donor requirements.
- Excellent organizational and communication skills.
- High integrity, professionalism, and commitment to transparency.
Grant & Finance Officer
Position Circumstances
- Career Category: Banking / Finance, Accounting, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Schedule: Full-time (8hour/day)
Main Job Duties
The Grant & Finance Officer is responsible for ensuring strong financial management, donor compliance, and grant monitoring across all BED programs. The role ensures that financial systems, reporting, and internal controls meet organizational and donor standards, contributing to effective and transparent use of funds.
The position supports grant budgeting, financial analysis, reporting, partner monitoring, and audit coordination. The Grant & Finance Officer works closely with program managers, the finance team, and external partners to ensure accurate financial documentation, timely reporting, and adherence to donor agreements and Cambodian regulations.
This role is essential to safeguarding BED’s financial integrity, strengthening grant management, and supporting evidence-based decision-making across the organization.
Duties & Responsibilities:
- Grant Financial Management & Reporting (45%)
- Monitor grant expenditure monthly, ensuring alignment with budgets and donor rules.
- Review financial transactions, ensuring eligibility, proper documentation, and coding.
- Track grant cash flow, fund requests, and commitment schedules.
- Prepare timely and accurate donor financial reports, ensuring reconciliation with the accounting system.
- Support grant close-out procedures, ensuring all financial requirements are met.
- Maintain updated financial records, grant files, and supporting documentation for audits.
- Financial Control & Compliance (30%)
- Ensure strong internal controls and compliance with BED policies and donor requirements (EU, AFD, WISE, private donors, etc.).
- Conduct financial spot checks, partner financial reviews, and field monitoring.
- Review payment vouchers, ensuring correctness and supporting documentation.
- Ensure accurate recording of grant revenues, expenditures, and cost recovery.
- Support audit processes by preparing required financial documentation and responding to audit queries.
- Identify financial and compliance risks and recommend corrective actions.
- Budgeting & Financial Analysis (15%)
- Support program managers in developing grant budgets and revisions.
- Prepare financial forecasts and expenditure projections for each grant.
- Analyse spending trends and highlight potential under/over-spending.
- Provide financial insights to support managerial decision-making.
- Capacity Building & Coordination (10%)
- Provide training and coaching to program staff and partners on financial management, compliance, and donor guidelines
- Coordinate closely with program teams, procurement, and admin to ensure smooth grant implementation.
- Liaise with donors and partners on financial matters as required.
- Strengthen financial literacy and compliance practices across the organization.
Benefits:
- Full-time Unspecified Duration Contract (UDC), with 3 months of trial period.
- Seniority Indemnity Payment
- NSSF & Private Insurance (Health care & Accident)
- Work hours 5days/week
- Staff leave (compline with Cambodia Labour Law)
Expected Profile of Candidates
Languages:
- English - Fluent is preferred
Qualifications:
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field.
Work History:
- Experience in financial management, grant management, or donor reporting for 3 to 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience with NGOs, INGOs, or donor-funded projects strongly preferred.
- Experience reviewing financial reports, budgets, and compliance documentation.
- Strong understanding of donor regulations and compliance (EU, AFD, bilateral donors, foundations, etc.).
- Excellent skills in financial analysis, reporting, and forecasting.
- Strong command of Excel and accounting software.
- Excellent attention to detail and ability to review complex financial data.
Soft Skills
- Strong communication and interpersonal skills.
- Ability to work under pressure, meet deadlines, and manage multiple grants simultaneously.
- High integrity, professionalism, and commitment to transparency.
- Fluency in English preferred
Coffee Shop Officer
Position Circumstances
- Career Category: Service & Hospitality, Catering
- Schedule:Full-time
- Salary: Negotiable
Schedule: Full-time (8hour/day)
Main Job Duties
The Coffee Shop Staff is responsible for delivering excellent customer service, preparing high-quality beverages and food items, maintaining cleanliness, and ensuring smooth daily operations. This position plays a key role in creating a friendly, welcoming environment for all customers.
Duties & Responsibilities:
- Customer Service
- Greet customers warmly and take orders accurately.
- Provide product recommendations when needed.
- Handle customer inquiries, concerns, and feedback professionally
- According to customer feedback, make proposals for improvements to the coffee shop supervisor
- Beverage & Food Preparation
- Prepare coffee, tea, smoothies, and other beverages following standard recipes.
- Assist with simple food preparation (pastries, sandwiches, snacks, etc.).
- Ensure consistency, quality, and presentation of all items served.
- Cash Handling & POS
- Operate the cash register and point-of-sale (POS) system.
- Process payments, issue receipts, and manage cash accurately.
- Follow cash-handling and end-of-day closing procedures.\
- Cleanliness & Shop Maintenance
- Maintain the cleanliness of the bar area, dining area, equipment, and utensils.
- Restock supplies (cups, sugar, milk, etc.) and update inventory as needed.
- Comply with hygiene, food safety, and sanitation standards.
- Every morning install all the equipment, check what cakes and beverages are available.
- Every evening, if no customer is around, clean the spot and do the washing up
- Put garbage away when finishing the working time or when it is full.
- Respect hygiene rules are strictly followed and follow the periodical cleaning program.
- Maintain a good presentation of the cake display window: Prepare stickers, check the temperature.
- Keeping the place clean including, the garden and surrounding place.
- Clean equipment and coffee shop space and as a purchaser in case of coffee shop need for all ingredient require.
- Teamwork & Operations
- Work collaboratively with other staff to ensure smooth service.
- Follow operational guidelines and instructions from the supervisor.
- Support with opening and closing tasks as assigned
Benefits:
- Full-time Fixed Duration Contract (FDC), with 3-month trial periods.
- Work hours 8hours per day and 5days per week
- Seniority Indemnity Payment
- NSSF & Private Insurance (Health care & Accident)
- Staff leave (compline with Cambodia Labour Law)
Expected Profile of Candidates
Qualifications:
- High School Diploma in or equivalent is preferred
Skills & Knowledge:
General & Technical Skills
- Previous experience in café/restaurant/hospitality is an advantage but not required
Soft Skills
- Strong communication and customer service skills.
- Basic knowledge of coffee preparation is a plus.
- Ability to work in a fast-paced environment.
- Honest, responsible, punctual, and team-oriented
- Ability to stand for long periods.
