Base Officer, and Storekeeper with Mines Advisory Group

BTDC-ID: 32854

Closing Date: 15-Jan-2025

Base Officer Storekeeper

Office Address

MAG Battambang Office - #99, Group10, Rumchek 4, Rottanak Sangkat, Battambang Municipality, Battambang Province, Cambodia
MAG Ratanakiri Office Address - #136, St. 78, 7 Makara, Labansiek Sangkat, Ban Lung Municipality, Ratanak Kiri Province, Cambodia
Phnom Penh Address - House 06, St 502, Sangkat Phsar Daeum Thkov, Khan Chamkar Mon, Phnom Penh, Cambodia

Contact Name

Mines Advisory Group

Phone

Email

jobs.cambodia@maginternational.org

Website

www.maginternational.org

Announcement Description

The Mines Advisory Group (MAG) is a humanitarian organisation clearing the remnants of conflict for the benefit of communities worldwide. MAG is co-laureate of the 1997 Nobel Peace Prize. MAG has been working in the field of Humanitarian Mine Action in Cambodia since 1992.

MAG is now seeking applications from suitably qualified and experienced Cambodian Nationals to fill the following position:

Base Officer Apply Now

Category: Business Administration, Logistics
Type : Job Opportunity
Location: Ratanak Kiri Province
Schedule: Full-time
Salary: $652 Other Benefits

Department : Logistics

Report to : Base Supervisor

Staff Reporting to : Storekeeper, Base Drivers, Cleaners, Guards

Position Purpose:

The Base Officer is responsible for providing logistical oversight to the base, through the effective monitoring and follow-up of processes related to procurement, premises management, storekeeping, travel and transport management. The role will be responsible for overseeing the base storekeeper, drivers, cleaners along with guards from all MAG premises.

She/he will have the following specific duties and responsibilities:

Duties

Specific areas of responsibility:
Procurement
Support the Base Assistants with procurement activities and documentation
Monitor procurement activity via procurement tracker to ensure timely processing of purchases
Monitor the procurement tracker to ensure it is kept fully updated, and follow up on missing information
Review/Spot Check procurement paperwork to ensure compliance with MAG policy
Assist Base Supervisor in setting up preferred providers and updating related contracts
Prepare documentation to allow processing of contractual payments (rent, internet etc.)
Prepare fuel reconciliation report and documentation to process fuel payments
Ensure all procurement documentation is filed, scanned and archived in a timely manner
Stores Management
Manage and support the storekeeper with stores processes
Perform weekly spot checks on stores
Review quarterly stock replenishment requests for accuracy
Monitor agreed minimum & maximum stock levels, reporting any concerns to Base Supervisor
Premises Management
Assist the Base Supervisor with identifying new staff accommodation
Manage repairs and improvements to staff accommodation & office locations
Manage allocation of guards between MAG staff accommodation and field locations
Ensure MAG premises are kept clean and tidy through management of cleaners
Travel & Transport
Make hotel and guesthouse bookings, and prepare documentation to process payments
Manage office drivers and office vehicles
Plan & manage base vehicles and driver schedules
Assign drivers to work in the office when there is no transportation required
Help drivers to prepare accident reports in case of vehicle damage and accident.
Ensure that drivers keep all office vehicles in good condition
Staff Management
Manage base drivers, cleaners, base and accommodation guards and storekeeper
Support, direct and manage team members to fulfil their duties
Build the capacity of team members were relevant through on the job training
Support in recruitment of new/replacement positions
Manage team leave balances to ensure annual leave is taken on a timely basis
Assist team members with registering of leave on MAG HR systems
Manage performance and disciplinary issues in line with MAG HR policy
Other
Travel to MAG field locations as required
Any other duties as requested by the Base Supervisor
Responsibilities of all staff
As part of their roles, all MAG staff are required to:
Uphold and implement MAG standard policies including, but not limited to the Policy on Personal Conduct, Protection of Children and Vulnerable Adults, Dignity at Work, Financial Crime Policy, Gifts and Hospitality Policy and Equal Opportunities Policy
Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.
Work within the framework of MAG’s core values, promoting its ethos and mission statement.
Work towards achieving programme and/or department business plan objectives
Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities
Undertake and apply learning from appropriate training and development programmes.
Undertake the role in a manner appropriate to the cultural context and within the local legal framework
On occasion, work outside regular working hours as circumstances dictate.

Requirements

Bachelor degree of Business Administration, Logistics or related field
At least 5 years of appropriate experience
Experience in line management, including performance management and disciplinary issues
Ability to work under pressure and meet deadlines
Proactive, determined, willing to learn & share knowledge and committed to quality
Excellent written and spoken English
The ability to communicate with clarity and credibility on paper and face-to-face
Excellent Computer skills: Windows, Word, Excel and Outlook
B driving license

Storekeeper Apply Now

Category: Stock / Inventory, Logistics
Type : Job Opportunity
Location: Ratanak Kiri Province
Schedule: Full-time
Salary: $353 Other Benefits

Department : Logistics

Report to : Base Officer

Position Purpose:

The Storekeeper is responsible for providing management and oversight of the consumables and equipment stores in base. The main activities will be issuing and receiving goods and equipment from the stores, verifying quality and quantity of deliveries, updating stores records, notifying management when stores are running low and ensuring that all stores are kept organised, clean and tidy.

She/he will have the following specific duties and responsibilities:

Duties

Specific areas of responsibility:
Store Management
Planning and performing work involving ordering, receiving, inspecting, returning, unloading, shelving, packing, labeling, pricing, delivering, and maintaining a perpetual inventory of forms, consumables, and various types of equipment
Maintaining Stock processes to ensure operation’s effective ability to procure and deliver quality consumable and equipment for programme
Ensuring all the transactions are recorded, maintained, reported and filed
Ensuring the required materials and equipment are available for the field operations on time
Storing and releasing consumables or equipment
Counting and checking the supplies to ensure no damage or missing items
Managing the store layout and make sure all the supplies are correct
Ensuring the inventory and stock report is updated at all times and shared with management/field operations on a weekly basis
Arranging for the repair and disposal of equipment as required
Any other duties as required by the Base Officer
Responsibilities of all staff
As part of their roles, all MAG staff are required to:
Uphold and implement MAG standard policies including, but not limited to the Policy on Personal Conduct, Protection of Children and Vulnerable Adults, Dignity at Work, Financial Crime Policy, Gifts and Hospitality Policy and Equal Opportunities Policy
Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.
Work within the framework of MAG’s core values, promoting its ethos and mission statement.
Work towards achieving programme and/or department business plan objectives
Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities
Undertake and apply learning from appropriate training and development programmes.
Undertake the role in a manner appropriate to the cultural context and within the local legal framework
On occasion, work outside regular working hours as circumstances dictate.

Requirements

At least High school diploma or Bachelor’s Degree in Business Administration or related fields
Knowledge and experience of warehousing, receipt/issue, and stock control
Ability to organize and prioritize daily work as assigned by Base Supervisor
Able to communicate and write in English
Able to use Microsoft Office- Word, Excel and Outlook
Commitment to the guiding principle of MAG
B valid driving license and drivable as required

Interested applicants who meet the requirements should submit a Cover Letter and CV with three referees (certificates should not be included with the application and please subject the email with the position you are applying for, Ex: Ms./Mr. Xxx Xxx is Applying for Base Officer, or Storekeeper) to address or email provided in the contact details.

Women, ethnic minorities, and people with disabilities are particularly encouraged to apply.

All applications will be retained in MAG and only short-listed applicants will be contacted.

As part of MAG’s commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed.