Women Peace Makers (WPM) is Cambodia’s leading organization working on issues of gender and peacebuilding. Founded in 2003, WPM envisions a peaceful and gender just society where everyone, regardless of identity and ability, can reach their full potential and live free from violence. Today’s WPM is the culmination of almost two decades of action and learning in the field with longstanding and well recognized history of intervening in violent situations for women in Cambodia and has developed a strong base of programming to raise awareness, empower women, and advocate for change in the community and conflict settings. WPM is grounded in its approach and community voices inform all of its continued learning and strategic directions. Currently, WPM works at the local level with grassroots communities, at the national level with civil society and key stakeholders, and at the regional level with other NGOs, universities and gender and peacebuilding networks in neighboring countries.
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Category:
Business Administration, Logistics
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Type :
Job Opportunity
- Location:
Phnom Penh
- Schedule: Full-time
- Salary:
Negotiable
Location: Phnom Penh (visit to the field if needed)
Report to: Administrative and Procurement Coordinator
Purpose:
Administrative and Logistics Officer will work to oversee the organization’s policies, manual and regulation are in line with Cambodia labor law. Provide support for office arrangement to ensure office is clean and having a good working environment. In addition to overseeing organization and projects requirements of procurement plans for purchasing of equipment, services as well as office supplies.
- Administration and Office Management
- Maintain office supplies inventory and place orders as necessary.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Assist in scheduling meetings, preparing agendas, and taking minutes.
- Manage correspondence, including emails, phone calls, and mail.
- Prepare and format documents, reports, and presentations.
- Assist in planning and organizing events, workshops, and conferences.
- Coordinate logistics, including venue booking, catering, and travel arrangements.
- Coordinate staff training and development activities.
- Assist in processing invoices and reimbursements for office operation expenses
- Assist to ensure all confidential documents are kept in the right places and locked properly.
- Assist to maintain up-to-date employee records according to policy and legal requirements.
- Assist to prepare administration reporting according to policy and legal requirements, including mandatory external government reporting.
- Assist monitoring staff’s leave and attendance record, prepare staff timesheets, collect, and check staff timesheets.
- Support the development and implementation of staff training and development programs.
- Assist in regularly manage and control fixed assets and physical count assets twice per year in June and December
- Regularly and accurately manage office stock, inventory, stationaries, and other office supplies.
- Prepare administrative letters and provide general administrative support to the organization.
- Travel arrangement for staff, arrange venue and booking venue for workshop or any events as required by the organization.
- Ensure office working environment is clean, safe, and hygienic.
- Support further logistic related tasks, and perform other duties as required by line manager and management team.
- Logistic
- Overseeing all the purchasing/procurement requirement of the organization
- Preparing procurement plans for the purchase of equipment, services, and supplies.
- Following and enforcing on procurement policies and procedures of organizations and donor requirements
- Soliciting for quotations, reviewing, comparing, and analyzing on products and services to be purchased
- Managing and maintaining accurate purchase and pricing records
- Maintaining and updating supplier information such as qualifications and services, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers
- Perform other duties as required by line manager and management team.
Requirements
- Bachelor’s degree in business administration or any related fields.
- At least two years working experiences as Administrative and Logistic or related tasks with NGOs.
- Computer proficiency (Microsoft Office and E-mail)
- Ability to work with a team as well as individually without much supervision.
- Be a proactive fast learner and passionate about gender and peace.
- Flexibility and creative problem -solving skills.
- Excellent attitude and strong people skills
- Good in spoken and written Khmer and English
- Good communication skills and fantastic at managing conflict
- No previous history of child abuse, crime, or sexual harassment
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Category:
Banking / Finance, Accounting
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Type :
Job Opportunity
- Location:
Ratanak Kiri Province, Stung Treng Province
- Schedule: Full-time
- Salary:
Negotiable
Location: Rattanakiri and Stung Treng Provinces (visit to the field to support project team)
Report to: Project Finance Officer
Purpose:
Provincial Accountant works to ensure the accurate and efficient management of financial operations at the provincial level. This role is critical in maintaining financial integrity, supporting program implementation, and enhancing the overall financial accountability of organization and donor compliant.
- Budget and Reporting
- Work closely with finance team based in Phnom Penh for budget arrangement, advance and clearance for project operation expenses
- Oversee daily financial transactions, including payments, receipts, and reconciliations.
- Maintain accurate and up-to-date financial records.
- Prepare monthly, quarterly, and annual financial reports for provincial office for reporting to finance team-based Phnom Penh
- Monitor and manage financial transactions conducted by field staff to ensure accuracy and compliance with organizational policies and donor compliance
- Support in reviewing expense and reports submitted by field staff, ensuring all expenditures are justified and properly documented
- Assist field staff in preparing and managing project budgets, providing guidance on budget allocation and expenditure tracking.
- Conduct regular budget reviews with field staff to ensure financial resources are being used effectively and efficiently.
- Compile and consolidate financial reports from field staff, ensuring timely and accurate submission to finance team based in Phnom Penh.
- Oversee cash disbursements and advances to field staff, ensuring proper documentation and reconciliation of cash transactions.
- Monitor cash handling procedures to minimize risk and ensure accountability.
- Provide financial insights and recommendations to field staff to support effective program planning and execution
- Travel to the filed to support field staff on logistic related and expenditure occur in the field
- Logistic
- Overseeing all the purchasing/procurement requirement of the project based in the province
- Preparing procurement plans for the purchase of equipment, services, and supplies.
- Collaborate with project staff to ensure logistical arrangements align with project schedules and requirements.
- Provide logistical support during field missions, workshops, and other events to ensure smooth execution.
Requirements
- Bachelor’s degree in finance and accounting or any related fields.
- At least one years working experiences as Accountant or related tasks with NGOs.
- Computer proficiency (Microsoft Office and E-mail)
- Ability to work with a team as well as individually without much supervision.
- Be a proactive fast learner and passionate about gender and peace.
- Flexibility and creative problem -solving skills.
- Excellent attitude and strong people skills
- Good in spoken and written Khmer and English
- Good communication skills and fantastic at managing conflict
- No previous history of child abuse, crime, or sexual harassment
