Operations and Administration Executive
Working Hours: 7.30AM-5.00PM, Mon-Fri
Supervision: Under direct supervision of Deputy General Manager
Role Overview:
The Operations and Administration Executive is responsible for ensuring the smooth and efficient functioning of school operations through effective administration, procurement, and facility management. This role oversees administrative support, safety, cleanliness, and maintenance of the school premises, while managing procurement processes in compliance with approved procedures. The position works closely with the Deputy General Manager, school principals, and various operational teams to maintain a safe, organized, and high quality learning environment. Additionally, the Executive ensures cost effective purchasing, proper inventory control, and continuous improvement of operational processes to support the school’s objectives.
- . Administration and Operational Support
- Guide Admin support staff to manage school-wide administrative activities.
- Monitor and ensure proper upkeep and safety of all school premises including canteens, playgrounds, classrooms, nap rooms, and parking areas.
- Coordinate closely with school principals and Deputy General Manager to support a safe, organized, and positive learning environment.
- Conduct regular reviews of administrative processes and propose improvements for DGM and Board approval.
- Assist in Supervising the daily operations of the school’s security team to ensure the safety and protection of students, staff, and property.
- Assist in Overseeing school kitchen operations, food preparation, menu planning, hygiene, and kitchen staff schedules.
- Ensure cooks follow health and safety standards as per government regulations.
- Assist in Managing cleaning schedules and inspect the cleanliness and hygiene of classrooms, restrooms, common areas, and offices, and ensure cleaners are well-trained.
- Assist in developing, implementing, and monitoring operational strategies, goals, and procedures to support school success with Deputy General Manager.
- Procurement and Inventory Management
- Carry out purchasing of supplies, stationery, equipment, uniforms, office materials, and maintenance tools following approved procurement procedures.
- Obtain quotations, prepare purchase requests, and ensure proper documentation and record-keeping.
- Monitor supplier contracts, delivery schedules, and inventory levels, and cost control measures.
- Support cost-control initiatives by tracking expenses and identifying opportunities for savings.
- Assist in identifying opportunities for cost-saving, process improvement, and policy updates with DGM.
- Supervise maintenance staff and external contractors to ensure timely repairs and preventive maintenance of school buildings, classrooms, lighting, plumbing, AC, and equipment.
- Oversee purchasing of supplies, equipment, uniforms, office materials, and maintenance tools.
- Ensure proper procurement procedures including request, quotation, approval, and record-keeping are followed.
- Conduct routine inspections and propose facility improvements to ensure an optimal learning and working environment.
- Work closely with academic leadership to ensure facility arrangements meet program and event needs.
- Education: Bachelor’s degree in Business Administration, Management, Procurement, or a related field.
- Experience: Minimum 3 years in operations, procurement, or facilities management, preferably in an educational or service-based environment.
- Strong understanding of procurement processes, inventory control, and vendor management.
- Knowledge of facility safety standards, hygiene regulations, and maintenance procedures.
- Excellent organizational, problem-solving, and time-management skills.
- Proficiency in Microsoft Office Suite and basic inventory or procurement systems.
- Strong leadership and team coordination abilities.
- Detail-oriented with a focus on efficiency and quality.
- Good communication and interpersonal skills for working with staff, suppliers, and management.
- Ability to work under pressure and manage multiple priorities.
- Language: Proficiency in English and Khmer is preferred.
Human Resources Assistant
Working Hours: 7.30AM-5.00PM, Mon-Fri
Supervision: Under direct supervision of Human Resources and Administration Executive
Role Description:
The Human Resources Assistant will provide administrative and operational support to ensure the smooth functioning of human resources activities at Bluebird International Education Co.,Ltd. This role will focus on assisting with recruitment, onboarding, employee records, benefits administration, compliance, and other HR administrative tasks as directed by the Human Resources and Administration Executive. The Human Resources Assistant will support on tasks as the described below:
- Recruitment & Selection Support
- Assist in posting job advertisements and managing responses.
- Schedule interviews and communicate with candidates.
- Maintain and update the applicant tracking database.
- Onboarding & Offboarding Assistance
- Support in organizing staff orientation sessions.
- Assist with exit procedures, including clearance and documentation.
- Employee Relations Support
- Direct employee inquiries to appropriate HR personnel.
- Assist in maintaining positive staff communication channels.
- Help document employee relations matters as instructed.
- Training & Development Coordination
- Assist in scheduling training sessions and maintaining training records.
- Help prepare training materials and attendance lists.
- Performance Management Support
- Assist in distributing and collecting performance appraisal forms.
- Help track probationary reviews and KPI submissions.
- Compensation & Benefits Assistance
- Support payroll preparation by gathering and verifying relevant staff movement data.
- Help maintain benefits records, such as insurance and allowances.
- Compliance & Record-Keeping
- Assist in maintaining up-to-date employee files, contracts, and work permits.
- Help prepare documents for labor law compliance and government inspections.
- HR Administration
- Maintain HR databases for attendance, leave, and employee information.
- Prepare basic HR reports as requested.
- Bachelor’s degree in Human Resources, Business Administration, or related field (preferred; diploma holders with relevant experience may be considered).
- At least 1 year of experience in an HR or administrative support role.
- Basic knowledge of HR processes and Cambodian labor laws is an advantage.
- Strong organizational and time management skills.
- Proficient in MS Office applications (Word, Excel, Outlook) and basic HR systems.
- Good communication skills in English and Khmer.
- High integrity, reliability, and attention to detail.
