Office Manager
Expectations - Duties, Responsibilities
- Responsible for the smooth running of Bühler Cambodia Office includes;
- Office Management
- Oversee corporate affairs and general office management, including daily operation, business travel, facilities management, procurement and supervision of Administrative & IT personnel.
- Responsible for office facility, cleanliness, equipment, furniture and maintenance, including necessary repairs for smooth running of daily operation and a pleasant working environment.
- Review and manage the quality and cost effectiveness for office operations and procurement of office equipment, supply and services.
- Financial and Accounting Management
- Account preparation for external accounting company, liaise between accounting firm and finance Manager.
- Stock monitoring and Inventory record.
- Petty Cash Management, cash, credit card and Bank transfer.
- Issue payment, cash vouchers and arrange TT payment.
- Review all payment vouchers and send to Accounting firm for booking.
- Review accounting report, monthly tax declaration from Accounting Firm.
- Assist Accounting firm for booking and prepare montly tax declaration.
- Support documents for auditor.
- Make sure all weekly and monthly internal reports are done smoothly and meet the deadline.
- Follow up payment from customers.
- Human Resources
- Take care of staff payroll, insurance and social security fund.
- Manage employee benefits and handle related enquiries.
- Support employees and managers on the annual performance review process.Ensure operational excellence in recruitment activities.
- Maintain employees leave balance.
- Timely and regular update of training records on the system.
- Work closely with HR in Thailand and Regional HR team in Singapore to ensure Local, International Assignment (IA) and Foreign local hire management is in line with policy and guidelines.
- Logistics, Import and Export
- Manage import logistic and local transportation together with freight forwarders.
- Prepare customer orders, purchase order, invoices and follow-ups for re-selling business and liaise with our suppliers in Europe and all the inter-companies.
- Ensure that all daily/upcoming shipments and procurement transactions are done smoothly and cost efficiency.
- Education & Experience
- Degree preferably in business administration
- Minimum 5 years of relevant working experience in managing office administration
- Good understanding in local accounting standards
- Knowledge of local labor low is an advantageExperience working in multinational company is a plus
- Competencies
- Good communication and interpersonal skills
- Pro-active, flexible and adaptable
- Good organizational skills and ability to multitask
- Computer literate, especially Proficiency in MS office excel
- Detail-oriented with high accuracy in work
- Able to work independently and under time pressure to meet reporting deadline
- High degree of discretion when dealing with confidential informationIT savvy and some experience in handling IT equipment
- Keen eye for improvement and positive attitude to implement changes
- Others
- Reports to directly to Head of Sales
