National Project Coordinator (1 Position)
Position Summary Expectations - Duties, Responsibilities
SPESHP-CS-INDV-03B
- Support PMT for the implementation of the approved AWPB:
- Provide the PMT day to day assistance in the monitoring and coordination of the implementation of approved AWPB by components and Implementing Teams.
- Detect, report the PMT and the WB health team major issues during the implementation and propose solution/mitigation measures.
- Provide the Implementing Teams with support to implement activities as per request from the PMT and guidance from the WB task team.
- Presenting and disseminating M&E findings to relevant stakeholders/development partners.
- Contribute inputs to the research and analytical work of the Project Management Team and research consultant as required.
- Lead the development and management of an appropriate data storage system (a database) for the M&E Framework, including appropriate forms, queries, and reports.
- Provide technical advice and support M&E aspect for the SPESHP Project as required.
- Prepare Quarterly, Semester & Annually Report of SPESHP Project for Auditor, MEF or DP...
- Technical assistance in the development of the AWPB:
- Work closely with the Implementing Teams in the HRDD and relevant MOH’s Departments to develop the AWPB for component 1 and component 3.
- Work closely with the Implementing Teams in UHS and RTCs to develop the AWPB for component 2.
- Assist the PMT to consolidate the AWPB for the whole project in line with the Project Operations Manual.
- Facilitate dialogues/meetings/discussions between the WB, PMT and Implementing Teams during the development and review of AWPB.
- Other tasks:
- Studding and thoroughly understanding SPESHP Project Appraisal Document, Project Operational Manual, Finance Agreement, other relevant project documents and relate World Bank and RGC procedures and manuals.
- Coordinate in the revision to the Project Operational Manuals and other administrative and technical manuals as required for the Project.
- Prepare and consolidate monthly implementation report from other teams, which summarize implementation progress towards achievement of project targets, major issues in the implementation and propose actions to solve the identified issues.
- Prepare technical assistance plan, terms of reference for individual consultant, firms, and assist the project director in recruiting consultants and arranging of signing of contracts.
- Participate in meetings, discussions, workshops as assigned by the Technical Operations Team Leader and the WB’s task team.
- Translate relevant documents (Khmer and English) as needed and taking notes for all pre-service education meetings attended.
- Perform other tasks as assigned by Project Manager/Director.
- Master’s degree or higher degree in health sciences or education.
- At least 3-year experience in health or education project management including planning, coordination, monitoring, and supervision. Experience in coordination/management of a health/education project is an asset.
- Familiarity with the governance of health professional education system, Donor financed and MOH managed projects.
- Demonstrated ability to establish and maintain strong working relationship between key stakeholders (MOH/HRDD, UHS, RTCs, etc.);
- Ability to perform effectively under pressure and with time constraints.
- Excellent communication and interpersonal skills, with excellent written and spoken Khmer and English language skills required.
- Knowledge and skill on Microsoft Word, Excel, PowerPoint, and social media platform are required.
National Logistic and Administrative Assistant (1 Position)
Position Summary Expectations - Duties, Responsibilities
SPESHP-CS-INDV-03C
- Admin:
- Assist the administrative affairs within the SPESHP to ensure a proper flow of information and documents for concerned Implementing Units;
- Assist in preparation of correspondence in Khmer and English for communication within the Ministry, with other ministries and agencies, and Development Partners;
- Assist on arranging transportation for Project activities.
- Provide secretarial works including preparation of mission order and travel record, leave records;
- Ensure proper filling of documents by classifying them in accordance with filling guidelines;
- Keep update the flow of information for the SPESHP, Implementing Unit and the Development Partners and following up correspondence, reports, and other documents for the respective persons;
- Delivery all related documents to stakeholder such as, MEF, UHS, UNDP/WB’s Office.
- To ensure that office supplies, and transportation are arranged timely.
- The Staff will work full-time with the Client as Administrative Assistant per the attached job description which forms an integral part of this agreement.
- Prepare/Record all minutes or reports of meeting when required;
- Other tasks as assigned by Project Team Leader, Project Manager and Project Director.
- Logistic:
- Support Logistic arrangement for SPESHP Project (such as Visa, hotel accommodation, renting of cars, booking of domestic and international transportation, flight etc.)
- Ensure the activities of training and workshops activities are timely organized and necessary facilities are arrange
- Prepare schedule for daily use of vehicles, check control vehicle log sheet every week;
- Prepare custodianship of office equipment, cross-check with the accounting staff on record of office inventory and keep track record of changing or replacement of custodianship;
- Cross-check use of vehicles such as distance, status of vehicles, and safeguard the vehicle keys every week-end;
- Check request for repair of vehicles with the actual conditions and recommend for proper action;
- Assist on project reports formatting and distribute to involvement department;
- Keeping, monthly updating and reconciliation of inventory/asset register;
- Update and maintain the record of all inventories procured under the project.
- Prepare & update all support staff’s contract annually.
- Other tasks as assigned by Project Team Leader, Project Manager and Project Director.
- Bachelor Degree in Business Administrative, Accounting and Finance/Banking and other related fields;
- At least 1-2 years of work experience in Logistic & Admin, secretarial works or related fields;
- Understanding the work flow of the Ministry of Health;
- Training background in administrative/secretarial affairs or related fields;
- Excellent typing skills (able to operate both Khmer and English Fonts);
- Good in English both spoken and written skill;
- Computer literacy, especially knowledge in MS office Word & Excel, internet & email;
- Cambodian Nationality
