National Procurement Consultant (1 Position)
Position Summary Expectations - Duties, Responsibilities
Objective of the assignment
The procurement consultant is expected to support NPCA Procurement Unit to ensure that goods, works, non-consulting services and consulting services are procured in a timely fashion in a highly competitive, transparent and fair manner, and in compliance with Procurement guidelines of the World Bank and the government procurement manual for externally funded projects/programs in Cambodia. H/she will operate under direct supervision of NPCA Procurement Unit.
Reporting and communication:
S/he will report to the Project Procurement Focal Point/Team Leader for Finance and Administration. S/he will liaise closely with all consultants, relevant Project Focal Points to ensure the procurement activities are carried out as schedule.
Duty Station and Contract Duration:
The Consultant is based in NPCA with frequent travels to provinces to carry out the assigned tasks. The contract is for a duration of 12 months starting from the commencement date. The consultants’ performance will be reviewed on a quarterly basis. Extension of the contract is subject to consultant’s performance, availability of funds and the Project’s needs.
- Preparing overall Annual Procurement Plans of the H-EQIP II by collecting all relevant information to group the goods & works and services into packages so that they will attract wider competition and draft the procurement plan to post on STEP;
- Update and monitor procurement tracking form and for Project and prepare procurement progress report to the World Bank and MEF;
- Updating Contract Information and progress into Contract Management System.
- Preparing bidding documents for goods, works and services to be procured by the NPCA;
- Prepare advertisement to be placed in local and/or international media as appropriate;
- Organize bids/proposal opening by inviting all PRC well in advance, conduct opening process, take notes and storage of bids/proposals in accordance in proper manner; and participate in monthly meeting of contract management.
- Check the eligibility of the bidders/consultants on the World Bank Listing of Ineligible Firms and Individuals
- Review and cross-check arithmetic errors and completeness of the submitted documents, prepare draft clarification as necessary, and draft bid evaluation reports for PRC meeting, draft PRC’s Minutes of Meeting and draft minutes of meeting for contract management if required.
- Ensure that the relevant oversight agencies are provided with copies of required documents for their reviews and/or approval;
- Issue the notification of award to the winning bidder/consultant/contactor requesting the pre-requisite performance and advance payment securities and cross-check them to ensure that either the performance security/advance payment or retention monies are in full compliance with the requirements;
- Assist in resolving all procurement related issues;
- Monitoring performance of Contractors/Suppliers and Consultants in complying with the Terms of Contracts;
- Monitor the timeliness of the procurement and delivery of goods, works, and services in accordance with the approved Procurement Plan and the Project Implementation Action Plan;
- Encourage Implementation Units conduct the Individual Consultant’s Performance Assessment on the schedule and collect the assessments to prepare the report of increasing salary annually based on the Conditions of the Contract;
- Ensure that a proper filing/record keeping system is established for the procurement to be done by NPCA. Maintain contracts register with updated key procurement information of all contracts procured under the Project;
- Ensure that all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank/IDA Procurement and Consultants Guidelines; Government SOP and Procurement Manual for Externally Assisted Program/Projects, as applicable;
- Carrying out any other procurement associated tasks as may reasonably be assigned by the Project Management.
- Work closely with H-EQIP II’s Implementation Units to encourage them to submit the requisition of Procurement Goods/ Consulting Service on the Procurement Plan and assist them to prepare Technical Specification/ Terms of Reference compliance with Procurement Perspectives,
- S/he will report to the Project Manager/Project Director. S/he will liaise closely with all consultants, relevant government staffs to ensure the procurement activities are carried out as schedule.
- Coordinate with the suppliers, Committee and all stakeholders on receiving and inspecting Goods at NPCA Storage.
- Assist the Procurement Unit on some administrative tasks under H-EQIP II by conducting Procurement Review Committee meeting, requesting the Meeting Room, prepare the Invitation Letter and Note on Procurement for Committees and all stakeholders;
- Prepare urgent report on Procurement in English up on request of Project Management;
- Provide assistant to any World Bank funded projects that assigned by the Project Management.
- Perform other duties requested by the Project Procurement Focal Point and the Project Management.
- Must have experience in implementing procurement with the World Bank/ADB finance projects and the Royal Government of Cambodia’s Standard Procurement Manual and Bidding Documents for Externally financed Projects.
- Minimum bachelor’s degree in business administration, or other related fields (Master degree in business administration or relevant subjects preferred);
- At least 5 years of experience in carrying out public procurement of goods, works and consultant services
- Have ability to work independently and provide trainings to other staffs when needed.
- Demonstrate good records of past procurement assignments.
- Familiar with Health System in Cambodia is an advantage.
- Demonstrate strong interpersonal communication skills.
- Fluency in written and oral English and Khmer is required.
