National Procurement Assistant Consultant (1 Position)
Expectations - Duties, Responsibilities
- Specifically, S/he has the following duties and responsibilities:
- Assist to prepare overall Annual Procurement Plans of the H-EQIP II by collecting all relevant information to group the goods & works and services into packages so that they will attract wider competition and draft the procurement plan in STEP;
- Assist to prepare bidding documents for goods, works and services to be procured by the MOH;
- Prepare advertisement to be placed in local and/or international media as appropriate;
- Assist to organize the bids/proposal opening by inviting all PRC well in advance, conduct opening process, take notes and storage of bids/proposals in accordance in proper manner; and participate in monthly meeting of contract management.
- Assist to monitoring performance of Contractors/Suppliers and Consultants in complying with the Terms of Contracts;
- Monitor the timeliness of the procurement and delivery of goods, works, and services in accordance with the approved Procurement Plan and the Project Implementation Action Plan;
- Encourage Implementation Units conduct the Individual Consultant’s Performance Assessment on the schedule and collect the assessments to prepare the report of increasing salary annually based on the Conditions of the Contract;
- Ensure that a proper filing/record keeping system is established for the procurement to be done by MOH. Maintain contracts register with updated key procurement information of all contracts procured under the Project;
- Work closely with H-EQIP II’s Implementation Units to encourage them to submit the requisition of Procurement Goods/ Consulting Service on the Procurement Plan and assist them to prepare Technical Specification/ Terms of Reference compliance with Procurement Perspectives,
- S/he will assist to report to the Project Manager/Project Director. S/he will liaise closely with all consultants, relevant government staffs to ensure the procurement activities are carried out as schedule.
- Assist to coordinate with the suppliers, Committee and all stakeholders on receiving and inspecting Goods at Central Medical Store;
- Assist to prepare urgent report on Procurement in Khmer and English up on request of Project Management;
- Other tasks as assigned by Chief of Procurement, Project Team Leader, Project Manager and Project Director.
- A Bachelor’s degree in Administration, Management, Law, Engineering, or another related field is required.
- At least 3 years of experience in the procurement of goods, works, and services, and in assist project procurement procedures in compliance with the Government's Standard Operating Procedures (SOP) for donor-financed projects/programs or other funding sources.
- Experience working with the Government’s Standard Procurement Manual would be an asset.
- Excellent verbal and written communication skills in Khmer, and good proficiency in English, as evidenced by a recommendation from the current or previous line manager.
- Computer literate, with thorough knowledge of standard computer programs such as MS Word, MS Excel, Advanced Excel, MS PowerPoint, MS Project, email, and internet browsing.
- Have commitment to work with MoH at least one year would be an asset.
