National Operations Specialist
Position Summary Expectations - Duties, Responsibilities
DURATION: One Year contract with possible extension until 25 April 2029
DUTY STATION: MoE-PIU in Phnom Penh with travel to project areas
Key Responsibilities:
The objective of this assignment is to support the executing entity for the operational activities under Outcome 2 and 3, and ensure all activities, including reporting, comply with PMU/FAO/GCF standards, processes, and procedures.
The National Operations Specialist will perform the following tasks/responsibilities:
- Oversee all operational matters under Project Implementation Until (PIU), and provide day-to-day administrative, financial, and operational support to the project implementation.
- Assist in preparing workplans (including procurement, HR, travel, training and workshop), monitor progress, and proposes corrective measure to overcome operational constraints.
- Assist in preparing the request for funds in line with the approved AWP/Bs and the Project Results Framework and financial reports for submission to FAO.
- Arrange travel for project staff and meeting participants and monitor submission of mission travel claims along with the mission report.
- Arrange hotel accommodations and flight bookings for visitors and consultants.
- Review cash advance requests, cash advance clearances, and process payment requests for the project.
- Review payment receipts and payment records with proof of expenses for each financial transaction to ensure effective management of financial and administrative aspects to meet the requirement of the annual audit.
- Maintain project accounts and reconcile the bank account monthly basis.
- Maintain electronic (include uploading into cloud-base storage) and physical filing system and ensure filing of documents and correspondence.
- Monitor the financial situation (budget, cash flow forecasting and expenses allocations).
- Assist in the procurement and participate in the identification of suppliers and maintain list of suppliers for the project.
- Keep an updated record of inventory of supplies, materials, and assets under the project.
- Ensure that equipment is properly labelled and documented according to status and ownership.
- Assist in implementing agreed risk mitigation, assurance plan, and follow actions.
- Assist in the recruitment, and ensure the recruited staff provide up-to-date information and documents of the assignment.
- Coordinate the preparation of progress and final reports and other reports.
- Assist in recording the co-finance activities, keep track and reporting
- Follow up actions of the project implementation in consultation with project manager.
- Perform other related tasks as required.
- University degree (at least a bachelor’s degree) in public financial management, accounting, economic, and/or relevant subject At least 7 years of professional experience with strong technical background project management.
- At least five years of relevant experience in project management/operations, administration/finance, and logistic arrangement.
- Ability and willingness to travel to and work in remote areas.
- Extent and relevance of experience in supporting, advising and guiding the implementation of multi-stakeholder project in the context of his/her area of expertise
- Ability to develop plans for the implementation and coordination of project operations, in partnership with all relevant actors;
- Extent and relevant of experience in programme/project management, analysis, planning and implementation
- Understanding of programme, operational and financial procedure is an asset,
- Proficiency in relevant computer applications such as word processing tools, spreadsheets and desktop publishing software (MS Office Word, Excel, accounting system etc.)
- At least 5 years of professional experience of working in the field of project management with government agencies, I/NGOs and donor agencies and private sector.
- Professional training skills and a strong commitment to participatory processes.
- Experience in the use of computers and office software packages for data analysis and technical reports.
- Strong writing skills, including experience finance, procurement, administration and logistic arrangement.
- Excellent verbal and written communication skills in Khmer and good knowledge of English.
