INSTRUCTIONS FOR THE PROCESSING THE BID

Offer must remain valid for the period of no less than 60 days from the date of closing unless withdrawn in writing before the close of offers.

The bidder shall submit the following:

A duly accomplished Quotation Form containing all relevant and required information about the product being offered. If the Quotation Form does not include complete product information, the Bidder shall attach a product catalogue, brochure or equivalent document providing the necessary specifications and details of the product being offered.

Electronic bids have to be submitted via email:

• Email should be addressed to provided in the contact details.
• The subject of the email should be “(KHMC000448)/‘Bidder Name’/‘Date’’.
• All attached documents should be clearly labelled so it is clear to understand what each file relates to.
• Emails should not exceed 15 MB – if the file sizes are large, please split the submission into two emails or more.
• Do not copy other PIN email addresses into the email when you submit it as this will invalidate your bid.

Physical bids have to be submitted:

• Bids should be submitted in a single sealed envelope addressed.
• The envelope should clearly indicate the Invitation to bid reference number KHMC000448 Do not open before (insert deadline for bid submission) but contain no other details relating to the bid or the bidder’s name.
• All supporting documentation should be labelled and grouped together (individual envelopes, stapled etc) and then included in a single sealed envelope as per the above.
• In case of two-envelopes method, each envelope must be sealed separately and

Bids received after the closing date & time will not be considered.