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Invitation To Bid for Supply of 6 Laptops for PIN Office

with People In Need

BTDC-ID: 41446
Closing Date:

Expected Outputs

Invitation To Bid for Supply of 6 Laptops for PIN Office

Announcement Description

We would like to invite service providers / bidders to participate in bidding for Supply of 6 Laptops for PIN Office

Expected Outputs

Invitation To Bid for Supply of 6 Laptops for PIN Office

  • Career Category: Invitation for Bids
  • Location: Phnom Penh
Summary

SCOPE OF PURCHASE

Qualified offers (bids) are sought from competent bidders for the following supplies: Supply 6 Laptops for PIN office.

Detailed requirements are specified in: Annex 1: Quotation Form

OUTCOME OF SELECTION PROCESS

The contract awarded to successful companies is a Contract of Sale which will commit PIN to purchase the specified quantity of supplies as defined in the contract at the agreed prices.

QUALIFICATION AND EVALUATION CRITERIA

To accept or reject the proposal is the responsibility of the Evaluation Committee, decision of which shall be final.

Qualification criteria

Criteria which applicants must meet in order to progress to the next round of evaluation. If an applicant does not meet any of the Qualification Criteria, they will be excluded from the recruitment process immediately. These criteria are scored as ‘Pass’ / ‘Fail’.

Each applicant must meet and properly prove the following qualification criteria with relevant documentation (see more details at Attachment below).

Evaluation criteria

The proposals will be evaluated and awarded the contract on the basis of the following evaluation criteria:

  • Price Offer: 60%
  • Quality & Technical Specification Requirement: 40% (Compliance with the required specifications)

EVALUATION METHOD

  • Price (60 %)
  • Evaluation result of this criterion equals to following formula: Price A/Price B * criteria weight. Price A = lowest price from all submitted offers; Price B = actual price offered by the bidder (price will include transportation).
  • Quality (40 %)
  • The evaluation result of this criterion equals the following formula: Points B/Points A * criteria weight.
  • Points A = highest points score from all submitted offers; Points B = actual points score received from committee.
  • These points will be multiplied by criteria weight. For each applicant marks for all criteria are summed up to obtain Total Evaluation. Applicant with highest sum of marks is the winner.

Submission Requirements

INSTRUCTIONS FOR THE PROCESSING THE PROPOSAL

Proposal must remain valid for the period of no less than 60 days from the date of closing unless withdrawn in writing before the close of proposal.

Electronic proposal has to be submitted via email:

  • Email should be addressed to email that provided in the contact details.
  • The subject of the email should be “(KHMC000465) / ‘Applicant Name’/ ‘Date’’.
  • All attached documents should be clearly labelled so it is clear to understand what each file relates to.
  • Emails should not exceed 15 MB – if the file sizes are large, please split the submission into two emails or more.
  • Do not copy other PIN email addresses into the email when you submit it as this will invalidate your proposal.

Or

Physical proposal has to be submitted:

  • Proposal should be submitted in a single sealed envelope addressed that provided in the contact details.
  • The envelope should clearly indicate the Request for Proposal reference number KHMC000465 / Do not open before (insert deadline for proposal submission), but contain no other details relating to the proposal or the applicant’s name.
  • All supporting documentation should be labelled and grouped together (individual envelopes, stapled etc), and then included in a single sealed envelope as per the above.
  • In case of two-envelopes method, each envelope must be sealed separately and

Proposal received after the closing date & time will not be considered.

Submission deadline: 11th September 2026 at before 5:00pm

Questions / Clarifications: 08th September 2026

Attachment:
  • Annex 1_ Quotation Form_Laptop
  • Invitation to Bid_Purchase Laptop
 

Contact Details

Office Address
  • # 3, Street 420, Sangkat Boeng Trabaek, Khan Chamkar Mon, Phnom Penh, Cambodia
 
Contact Name
  • People In Need ( PIN )
 
Email
 
Website