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Insurance: Office, Property and Vehicle Insurance

with Plan International Inc.
Invitation for Bids

BTDC-ID: 34585
Closing Date:

Bid Components

Insurance: Office, Property and Vehicle Insurance

Announcement Description

We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organisation, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 75 countries.

Read more about Plan International's Global Strategy: 100 Million Reasons at the link

Plan International Cambodia was established in 2002 and is currently operating under its 4th Country Strategic Plan (FY22-FY27). Plan International Cambodia implements an integrated program in the provinces of Siem Reap, Stung Treng and Ratanak Kiri with the Country Office based in Phnom Penh. Additional projects are implemented in many provinces throughout Cambodia. The current Country Strategic was developed based on a child rights and girls rights horizon scanning, which assessed the root causes and gaps at household, community, district and national levels which result in girl’s rights being violated or unfulfilled. Based on this analysis, four strategic program owere developed, focused followings:

  1. Healthy Start (integrated Nutrition, ECCD and WASH);
  2. Protection Plus;
  3. Lifelong Learning (Education and TVET); and
  4. Girls Leadership

These programs have been designed to address key issues affecting children in Cambodia. Each sectoral program will integrate elements of other sectoral programs to enable them to be mutually reinforcing.

Bid Components

Insurance: Office, Property and Vehicle Insurance

  • Career Category: Insurance
  • Location: Phnom Penh

Summary of the Requirement

Plan International Cambodia wants to purchase:

  1. Insurance: Office, property and vehicle insurance for twelve (12) months term from 01st July 2025 to 30th June 2026, includes:
  2. Fire Insurance (on building "excluded foundation" furniture, fixtures, fittings, office equipment, machinery, and generator whilst contained in the building);
  3. Burglary Insurance (on furniture, fixtures, fittings, office equipment, machinery, and generator whilst contained in the building);
  4. Public Liability Insurance;
  5. Vehicle Insurance
  6. Coverage option #1: (TPL, PL, OD & Theft)
  7. Coverage option #2: (TPL, PL, OD “include natural disaster and flood” & Theft)
  8. Coverage option #3: (TPL, PL, OD “include natural disaster, flood and original garage” & Theft)
  9. Motorcycle Insurance (Coverage: TPL, PL, OD & Theft)

Deadline for bidders’ clarifications and questions: 07th May 2025

Deadline for Plan to respond to bidder’s clarifications and questions: 07th May 2025

Deadline for submission of proposals/bids: 09th May 2025

Plan reviews proposals/bids: 12th May 2025

Shortlisted suppliers to present their proposal/bid and proposal/bid evaluation by Tender panel: 20th May 2025

Estimated date of award of contract(s)/POs: 09th Jun 2025

Mobilization/Implementation period (duration of contract)

  1. Staff insurance and Un-named traveler insurance: 01st July 2025 to 30th June 2026
  2. Office, property and vehicle insurance: 01st July 2025 to 30th June 2026

Submission Requirements

Instructions to Tenderers

These instructions are designed to ensure that all Bidders are given equal and fair consideration. It is the Bidders responsibility to ensure their offer is complete and that you provide all the necessary information asked for in the format specified, or risk your offer being rejected. Further details can be found in section 9 of this ITT document, ‘Submission Checklist.’

Women-owned businesses, companies and group actively engaged or advancing gender equality and women empowerment in the workplace are especially encouraged to apply.

Documents comprising this Tender Pack are as follows:

  1. ITT-PNP/FY25/003 - Plan Tender Dossier
  2. ANNEX B - Pricing Schedule
  3. ANNEX C - Technical Questions
  4. ANNEX D - Supplier Questionnaire
  5. ANNEX E - Non-Staff Code of Conduct

Tenderers are required to submit their proposal and bid, inclusive of all required annexes in sealed envelope to Plan International Cambodia office and must include the ITT reference number: ITT-PNP/FY24/009 – Insurance FY25.

AND, send by E-mail provided in the contact details.

  • Please write “Subject line” of your e-mail: [ITT-PNP/FY25/003 – Insurance FY26] - [Supplier Name].
  • Offers must be received by the deadline specified in the section ‘3.3 Key Dates and Timelines.’
  • The offer and all correspondence and documents related to the tender must be written in English.
  • Each Tenderer or member of consortium or sub-contractor may submit only one offer.

Unless stated otherwise, all communications from Bidders in relation to this tender, including Clarification Questions, MUST be directed to email mention in the contact details.

Tender Briefing Meeting

All interested bidders are invited join virtual “Bidder Briefing Meeting” that will be held on 28th April 2025 at 10:00AM - 12:00PM

All interested bidders are invited join virtual “Bidder briefing meeting” via Microsoft Team through this link: Join the meeting now

  • Meeting ID: 345 281 834 035
  • Passcode: vv2JB7Jj
 
Attachment
 

Contact Details

Office Address
  • #GIA Tower, 13rd floor, Room G1309-1312, Street Sopheak Mongkul, Phum 14, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia
 
Contact Name
  • Plan International Cambodia
 
Email