Information Management Assistant
Position Summary Expectations - Duties, Responsibilities
Report to : Information Management Officer (IMO)
Staff Report to : None
- Main Duties and Areas of Responsibility:
- Conduct QA/QC on all the data recorded and submitted daily to the MAG main database in the region through the Operation Management information System (OMIS) and flag the issues from operation teams in the allocated area to direct supervisor
- Provided support for RTK to manage workload of tasks generated by CL teams through NTS requirements
- Support on creating new CHA polygon as a result of CMTS in order to fill out relevant forms onto the IMSMA Ng of CMAA
- Highlight issues with the data to direct supervisor and line manager
- Design and/or produce map for operational purposes as required from FS/TFM/CL/FOC
- Conduct QC on data recorded in the relevant department (CMTS/Clearance team) on the database within the region before created map operation
- Summarise monthly statistics to manager when required
- Follow up with Field Supervisors if any data process issues are being experienced or error (eg. A submitted report was not checked and approved)
- Draft monthly operation progress report for initial info as required (FS/Admin/CL)
- Be responsible for monthly tablet store and update
- Provide IM-related training to the operation team
- Any other relevant tasks assigned by the supervisor
- Responsibilities of all staff
- As part of their roles, all MAG staff are required to:
- Uphold and implement MAG standard policies including, but not limited to the Policy on Personal Conduct, Protection of Children and Vulnerable Adults, Dignity at Work, Financial Crime Policy, Gifts, and Hospitality Policy, and Equal Opportunities Policy
- Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.
- Work within the framework of MAG’s core values, promoting its ethos and mission statement.
- Work towards achieving programme and/or department business plan objectives
- Ensure familiarity with and adherence to all MAG policies and procedures and keep informed of MAG activities
- Undertake and apply learning from appropriate training and development programmes.
- Undertake the role in a manner appropriate to the cultural context and within the local legal framework
- On occasion, work outside regular working hours as circumstances dictate and required and as directed by your line manager.
- Essential qualifications, experience and skills
- Good interpersonal and communication skills
- Bachelor’s degree in information technology or strong experience with technology
- Good knowledge of GIS
- Ability to work as part of a team
- Strong experience operating Windows office applications
- Strong command of English
- Willingness to learn and gain more qualifications as required for the job
- Will work follows with the support calendar schedule. (Monday-Friday).
