Human Resource Coordinator
Position Circumstances
- Career Category: HR, Business Administration
- Schedule:Full-time
- Salary: Negotiable
POST PURPOSE:
The Human Resource Coordinator supports the effective implementation of HR policies, procedures, and systems across the organization. This role is responsible for recruitment support, onboarding, staff data management, performance management coordination, and day-to-day HR administration. The HR Coordinator ensures HR operations run smoothly and that staff receive timely support aligned with organizational values and policies.
Contract type: 1-year contract with the possibility of extension.
Report to: Executive Director
Duties & Responsibilities:
- Recruitment & Onboarding
- Support the full recruitment cycle, including preparing job postings, screening applications, arranging interviews, and communicating with candidates.
- Coordinate onboarding processes, ensuring new staff receive orientation materials, policies, and HR documentation.
- Maintain recruitment records and ensure transparency and compliance throughout the hiring process.
- HR Administration & Documentation
- Maintain accurate and up-to-date employee files (digital and physical).
- Update HR databases, attendance/leave management systems, and organizational charts.
- Prepare HR letters (contracts, extensions, probation confirmations, certifications).
- Ensure compliance with labor law, internal policies, and donor requirements.
- Monitor fixed assets and inventory and carry out regular physical checks and report the results to the line Executive Director.
- Staff Welfare & Employee Relations
- Provide staff with information related to HR policies, benefits, and procedures.
- Support the resolution of basic staff issues or escalate to Management Team as needed.
- Assist in planning staff engagement activities, trainings, and welfare initiatives.
- Performance Management
- Coordinate performance appraisal schedules and reminders.
- Maintain performance records and support supervisors in applying performance tools.
- Follow up on probation evaluations and performance improvement plans.
- Policy Implementation & Compliance
- Assist with the implementation of HR policies, code of conduct, and safeguarding procedures.
- Support compliance with national labor regulations and organizational standards.
- Contribute to updating HR guidelines and procedures when required.
- Payroll & Benefits Support
- Prepare monthly attendance summaries for payroll processing.
- Support enrollment and updates for staff benefits.
- Ensure staff receive timely information on payroll-related matters.
- Training & Capacity Development
- Help coordinate internal and external training sessions.
- Maintain training records and follow up on learning needs assessments.
- Others
- Participate in regular Management Team meetings to examine and control budget generated and spend, oversea organization operation/progress and challenges, set up organization strategy, and involve in decision making.
- As a member of the Management Team, provides input into strategic and managerial decisions made on behalf of the whole organization
- Prepares annual Admin & HR Unit plan.
- Performs other duties as required by Executive Director.
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or related filed.
Work History:
- Experience in HR or administrative support roles for 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Good understanding of HR principles, labor law, and HR best practices.
- Strong organizational and record-keeping skills with attention to details.
Soft Skills
- Excellent communication and interpersonal skills.
- Good command of written and spoken English and Khmer.
