Human Resources Officer-Recruitment
Position Circumstances
- Career Category: HR, Admin / Supervisory, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Supervisor: Human Resources Manager
The Human Resources Officer supports the HR function with a primary focus on recruitment, HRIS management, and other HR-related responsibilities. The ideal candidate will possess demonstrated expertise in recruitment processes, a strong understanding of HR recruitment strategies, proficiency in HRIS platforms, and exceptional organizational skills to ensure accurate employee record-keeping.
Duties & Responsibilities:
- Implement quarter and annual recruitment plan to ensure timely and effective filling of all vacancies with suitable candidates.
- Manage job advertisements, screen CVs, administer pre-employment recruitment requirements, and compile candidate information in HRIS and Spreadsheets for review.
- Source candidates through various online and offline channels, including job boards, social media, and networking events.
- Coordinate interview scheduling and communication between candidates, hiring managers, and department heads.
- Maintain professional and timely communication with candidates throughout the recruitment process, from application to onboarding or rejection.
- Maintain comprehensive records of interviews, candidate evaluations, and new hires in compliance with organizational and legal standards.
- Build and maintain talent pipelines by engaging with past applicants for future opportunities.
- Maintain and update accurate employee records within the HRIS and other relevant databases, including personal information, employment status, and changes such as promotions or terminations.
- Prepare and manage personnel files in accordance with compliance and confidentiality requirements both in soft and hard copies.
- Manage onboarding checklists and coordinate necessary resources and equipment for new hires.
- Manage staff entry, exit, and changes in status within HR systems accurately and promptly.
- Collaborate with hiring managers and training units to ensure new employees receive proper onboarding and training.
- Other tasks assigned by line manager.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Human Resources, Management, Administration, or a related field
Work History:
- Experience in HR recruitment, preferably within international universities or international recruitment agencies for 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Proven ability to effectively screen and evaluate candidates through various assessment techniques, including interviews and written tests.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and HR Information Systems (HRIS).
- Fluent in both English and Khmer, with excellent verbal and written communication skills in both languages.
Soft Skills
- Strong organizational and communication skills, with the ability to manage multiple tasks efficiently and maintain accurate records.
- Strong interpersonal skills with the ability to collaborate effectively across departments and build professional relationships.
- Ability to work under pressure and consistently meet deadlines in a fast-paced environment.
Emerging Technology Lab Project Coordinator
Position Circumstances
- Career Category: Engineering, Computer - General, Computer - Networking
- Schedule:Full-time
- Salary: Negotiable
Supervisor: Dean, Faculty of Digital Technologies
The ETL Project Coordinator is responsible for the operational, academic, and strategic initiatives of the Emerging Technology Lab (ETL) at the American University of Phnom Penh (AUPP). This role involves implementing ETL’s strategic plan across programs in Cybersecurity, Artificial Intelligence (AI), Data Science, Robotics and IoT, Blockchain, and Innovation Sustainability. The coordinator works closely with dean, faculty, students, and external partners to facilitate training, research, and industry collaboration, contributing to AUPP’s leadership in technology and innovation in Cambodia and the region.
Key Performance Indicators (KPIs)
- Timely coordination and execution of ETL activities (bootcamps, certifications, competitions, research projects).
- Number and quality of partnerships with industry, academia, and government.
- Contribution to the integration of ETL initiatives into AUPP’s curriculum and student learning outcomes.
- Student, faculty, and community participation and satisfaction.
- Sustainable growth of ETL through funding, partnerships, and recognition.
Duties & Responsibilities:
- Program Implementation
- Manage the design, implementation, and evaluation of ETL programs in Cybersecurity, Artificial Intelligence (AI), Data Science, Robotics/IoT, and Blockchain.
- Coordinate certification programs, research initiatives, bootcamps, and competitions in alignment with the ETL strategic roadmap.
- Work closely with the dean to integrate emerging technologies into AUPP’s academic curriculum and learning initiatives.
- Research and Innovation
- Facilitate applied research and development projects in collaboration with faculty and students.
- Support faculty development and training in emerging technology areas.
- Promote interdisciplinary innovation and critical problem-solving.
- Industry and Community Engagement
- Manage and build partnerships with technology companies, government agencies, and academic institutions.
- Coordinate internships, industry placements, hackathons, and outreach programs.
- Represent AUPP and the ETL in conferences, workshops, and professional networks.
- Operational and Lab Management
- Manage ETL facilities, resources, and digital infrastructure.
- Supervise ETL staff, student assistants, and project teams.
- Monitor budgets, project timelines, and reporting for all ETL activities.
- Ensure the sustainability of ETL initiatives through partnerships, revenue-generating programs, and capacity building.
- Work on other laboratory duties to be assigned by supervision.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in computer science, Engineering, or related field
Work History:
- Approximately of experience in managing technology projects, research centers, or innovation labs preferred; candidates with less experience may also be considered for 3 to 5 years
Skills & Knowledge:
General & Technical Skills
- Familiarity with at least one strategic area (Cybersecurity, AI, Data Science, Data Science, Robotics/IoT, or Blockchain).
- Proven track record of academic-industry collaboration.
- Strong project management and organizational skills.
- Effective stakeholder engagement and partnership development.
- Detail-oriented and capable of executing tasks to support strategic objectives.
- Passion for advancing technology education, research, and community impact.
Adjunct Faculty- Khmer Language for Professional Purposes
Position Circumstances
- Career Category: Educate/Train/Teaching
- Schedule:Part-time
- Salary: Negotiable
Department: Faculty of Social Sciences
Location: American University of Phnom Penh
Type: Part-Time/Adjunct Faculty
Position Overview
The Adjunct Faculty of Khmer Language for Professional Purposes is responsible for delivering high-quality instruction in Khmer Professional Language. This position requires a commitment to teaching excellence, student engagement, and the promotion of written and oral communication skills in Khmer language across different professions. Students attending this course study majors in law, business, digital technology, and social sciences.
Duties & Responsibilities:
- Course Instruction: Teach a junior/senior level course in Khmer language for professional purposes for all AUPP students.
- Curriculum Development: Collaborate with AUPP faculties to develop and update course materials, including syllabi, assignments, and assessments that align with program objectives of majors in law, business, digital technology, and social sciences.
- Student Engagement: Foster a positive learning environment that encourages student participation and critical thinking. Provide timely feedback on assignments and assessments.
- Student Support: Maintain efficient communication to support student learning, address questions, and provide academic guidance.
- Assessment and Evaluation: Evaluate student performance through assignments and projects. Maintain accurate records of student achievements.
- Collaboration: Work with faculties and staff to enhance the Khmer language for professional purposes course, including participating in faculty meetings and initiatives.
- Professional Development: Stay current with developments in the field of professional Khmer language and incorporate relevant advancements into course content.
Expected Profile of Candidates
Qualifications:
- Master's Degree in Khmer Language, or related field
- Phd is preferred
Skills & Knowledge:
General & Technical Skills
- Experience: Teaching experience at the university level is highly desirable. Practical experience in professional Khmer language use is a plus.
- Familiarity with current educational technologies and online teaching platforms.
Soft Skills
- Strong communication and interpersonal skills are important.
- Ability to engage and motivate students.
Registration Officer
Position Circumstances
- Career Category: Admin / Supervisory, Educate/Train/Teaching, Business Administration, Computer - General
- Schedule:Full-time
- Salary: N/A
Supervisor: Registrar/Assistant Registrar
Registration Officer is responsible for providing the support for administrative and academic processes at the University, including but not limited to maintaining student personal and academic records, courses scheduling, managing course catalog, assist students with course registrations, and classroom allocations. This position interacts with administrators, faculty, staff, and students on a regular basis. The right individual must poses a positive and growth mindset, believe passionately in the power of education to create senses of purpose and fulfillment of students and AUPP community as a whole.
Duties & Responsibilities:
- Maintain student personal and academic records in accordance with FERPA requirements of confidential policy.
- Consult students and faculty on the matters related to essential functionality of the office.
- Gathering data and development of class schedule and final exam schedule.
- Organization, implementation, and control of registration for courses at pre/during/post registration periods.
- Managing classrooms and monitor room booking system.
- Manage student’s records, physical and digital database.
- Track students’ progress toward degree completion.
- Data analysis and reporting for internal and external purposes.
- Process student requests including issuing letters, documents, and transcripts.
- Working with other areas of the office as needed.
- Other tasks as assigned by the Supervisor.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in Business, Education, IT or Social Science related field
Skills & Knowledge:
General & Technical Skills
- Ability to work with students, faculty, parents, and other stakeholders.
- Knowledge of USA education system.
- High-level expertise in Microsoft Office 365 Suite, especially Excel (pivot tables and v-lookups).
- Experience in office environment, data-entry, processing documentations.
- Experience in working with student information systems, scheduling software is a plus.
- Experience in data analysis, working with reports and corresponding software is a plus.
Soft Skills
- Detail-oriented, positive attitude, flexible, ability to plan and adapt to changes.
- Enables teamwork, collaboration and information sharing to foster a customer-oriented environment, including establishing and maintaining effective relationships with students, staff and faculty, including working with diverse cultures, individually and in a group.
- Ability to follow direction, excellent written and spoken in English and Khmer skills.
- Able to work with details, be highly accurate, take initiative, meet deadlines and be confidential.
- Willingness to take on a flexible schedule as required (evenings and weekends).
Assistant Registrar
Position Circumstances
- Career Category: Educate/Train/Teaching, Business Administration, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
Supervisor: Registrar
As a key member of the Registrar’s Office, you will support many vital administrative and system functions, as well as serving as the primary point of contact for many internal and external members of the AUPP community. In carrying out the responsibilities of this position, you will be interacting with administrators, faculty, staff, and students across the university on a regular basis. The right individual for this role will have a growth mindset, be open to new projects, be comfortable working with complex student information systems and analyzing data sets. Be comfortable working independently, as well as being part of a team. They must believe passionately in the power of education to create lives of purpose and fulfillment for our students.
Duties & Responsibilities:
- Core Functions:
- Managing daily operations of the Office, providing timely service to students while ensuring efficient and effective workflow.
- Overseeing registry functions including coordination of class and exam scheduling, course registration, room allocation, graduation honors, grade submission, grade reporting, recording and dissemination of grades to students in a timely order.
- Managing the Office’s requests for SIS changes and developing technical specifications.
- Monitoring probation, dismissal, and other academic discipline offenses/sanctions.
- Preparing drafts Registrar Office publications including the Academic Calendar, Registrar Calendar, and the University Catalog.
- Maintaining program changes, course pre-requisites, co-requisites, and equivalencies data, and change history.
- Collaborating with all academic and non-academic structural units to facilitate and improve services to students, including catalog and registration/records policy questions.
- Compiling student number statistics and program reports, including enrolment reports, registration reports, student census reports, Ministry data reports, ad hoc data reports, and any other reports as assigned.
- Monitor the AUPP website, Faculty Portal, and Student Portal for accuracy of content relating to registry information, including preparing and posting Registry announcements on the Portals and website.
- Performing duties of the Registrar when Registrar is out of the office.
- Program and Courses:
- Assist in maintaining program and course program matrix changes, course pre-requisites, co- requisites, and equivalencies data, and change history.
- Reporting:
- Assist in compiling student number statistics and program reports, including enrollment reports, registration reports, student census reports, Ministry data reports, ad hoc data reports, and any other reports as assigned.
- Oversee all phases of creating course schedules and assignment of courses to instructional space, including wait list management• Leading the resolution of complex problems, which often requires analysis of unique issues and/or adapting nontraditional approaches.
- Student Records Integrity:
- Ensure accurate and secure student information and records management.
- Maintain student classification definition by credit load (freshman, sophomore, junior, senior) and act as the designated student filing room key holder.
- Other:
- Participate in regular and special staff meetings and other meetings as requested.
- Participate in professional development programs to remain current in the field.
- Represent the university in external meetings as requested.
- Attend University functions, especially orientation, convocation, graduation, and other activities related to students.
- Perform other duties as assigned by Management.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in business or educational administration or similar field
- Master's Degree in and at least one year in a supervisory or lead capacity, preferably within the Higher Education or Education sector
Work History:
- Experience in scheduling, reservations or even management in higher education or working in a Registrar office for 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Knowledge of US/Western education system.
- High-level expertise in Microsoft Office programs, especially Excel (pivot tables and v lookups).
- Positive attitude and ability to plan and adapt to changes.
- Ability to work with complex data systems and create a vision and plan for future development.
- Ability to organize, parse and analyze data sets.
Soft Skills
- Enables teamwork, collaboration and information sharing to foster a customer-oriented environment, including establishing and maintaining effective relationships with students, staff and faculty, including working with diverse cultures, individually and in a group.
- Ability to follow direction, experience in processing documentation and excellent written and spoken English skills, Khmer a plus.
- Able to work with detail, be highly accurate, take initiative, meet deadlines and be confidential.
- Willingness to take on a flexible schedule as required based on workload could be (evenings and weekends).
