HR and Administrative Assistant
Position Circumstances
- Career Category: HR, Business Administration, Assistant, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Reports to: Finance and HR Manager
The HR and Administrative Assistant supports the effective functioning of GADC’s human resource and administrative systems. The role contributes to smooth daily operations, accurate record-keeping, and compliance with internal policies and Cambodian labor law, while upholding GADC’s feminist values and organizational standards.
We strongly encourage women and members of marginalized communities to apply.
Job Purpose
The HR and Administrative Assistant aims to:
- Support human resource processes and staff administration
- Provide efficient administrative and office support to ensure smooth organizational operations
Duties & Responsibilities:
- Human Resource Support
- Maintain and update staff records, contracts, and HR documentation in accordance with internal policies and labor law.
- Support recruitment processes, including vacancy announcements, shortlisting coordination, interviews, and onboarding.
- Assist in maintaining staff timesheets, leave records, attendance tracking, and staff files.
- Support HR processes related to staff orientation, performance review documentation, and capacity development records.
- Administrative and Office Support
- Provide day-to-day administrative support, including managing office stationery, filing, correspondence, and document management.
- Support office logistics, meeting arrangements, and internal coordination.
- Assist with procurement and asset documentation in coordination with the Finance and HR Manager.
- Support office operations to ensure a safe, organized, and functional working environment.
- Compliance and Coordination
- Support compliance with GADC’s internal policies, procedures, and code of conduct.
- Assist in maintaining confidential records and handling sensitive information with professionalism and discretion.
- Coordinate with program and finance teams to support administrative needs.
- Other tasks as assigned by supervisor
- Additional Roles and Organizational Contribution
- In addition to the above responsibilities, the HR and Administrative Assistant is expected to:
- Support organizational events, trainings, and meetings when required.
- Promote a respectful, inclusive, and feminist working environment.
- Participate in internal meetings, reflections, and learning activities as appropriate.
- Undertake other administrative or HR-related tasks as assigned by the Finance and HR Manager in support of GADC’s mission.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English is preferred
Qualifications:
- High School Diploma in or Bachelor’s degree in Business Administration, Human Resource, finance, accountance Management, or a related field.
Skills & Knowledge:
General & Technical Skills
- Minimum 2–3 years’ experience in HR, administration, or office support roles, preferably in NGOs.
- Strong organizational, time management, and communication skills.
- Basic knowledge of Cambodian labor law and HR practices is an asset.
- Ability to handle confidential information with integrity and discretion.
- Proficiency in MS Office and basic office systems.
- Fluency in Khmer and basic working knowledge of English is preferred.
Soft Skills
- Commitment to GADC’s vision, mission, and feminist values.
- Respectful, responsible, and collaborative work approach.
- Willingness to learn and develop skills in HR and administration.
