Head of Football Programme
Position Summary Expectations - Duties, Responsibilities
location: based at ISF Stueng Meanchey Office
Job Purpose
This position will be responsible for overseeing all the daily administrative duties associated with the smooth running of the ISF Football Program. Working with a team of local and international staff to ensure the smooth running of all activities including but not limited to regular team training; overseeing the leagues, tournaments, festivals and other events related to the programme; and ensuring the capacity building of all staff in your program, contribute to new proposal and collect all data for programme report for sponsor’s report.
Accountability and Relationship:
- Reports to the Chief Executive
- Supported and guided by the Football Committee
- Is part of a team including all staff who will work for ISF
- Has line management responsibility for all the staff under the ISF Football Program
Benefits and working hours:
- 18 days annual leave a year plus public holiday
- Health and accident insurance from National Social Security Fund and the private health insurance
- The current working hours will be a maximum of 40 hours per week determined by the relevant activities that week unless otherwise agreed with the line manager.
- A minimum of two days per week are not to be worked. Due to the nature of the program, flexibility is required in relation to the working day and working hours.
- Programme Management
- Ensure the smooth running of the day to day operations of ISF Football Programme
- Ensure the smooth running of all football related activities, this includes but is not limited to: tournaments; festivals; leagues and one off events
- Ensure the implementation of the ISF education curriculums that were produced for the Football Programs (i.e. the lessons on the dangers of addictive behaviours and the social awareness programs and any future programs)
- Conduct monitoring and evaluation tasks for the football program by implementing systematic data collection methods and exploring new tools to enhance our assessment capabilities and improve program outcomes.
- Assist ISF with football construction projects and manage the ISF Sports Ground, including renting and ensuring the quality of the pitches and surrounding areas.
- Conduct regular training for coaches along with putting the coaches into licensing programmes
- Conducting regular staff meeting with each department accordingly (i.e. coaches, drivers, child minders etc.)
- Review all internal forms used within the Football Program annually and create new ones where necessary
- Strategic Planning and Implementation
- Work with the Football Committee and Chief Executive on the development of the strategy plan and take the lead in the implementation of plan that align the football program with ISF’s impact goals.
- Setting the yearly schedule for events related to the ISF Football Program and adjusting accordingly
- Human Resources
- Assist HR to maintaining the personnel records of the ISF staff in the Football Program. This includes but is not limited to; recording annual and sick leave, assisting in the hiring of new staff; maintain up-to-date staffing records, produce contracts, job description, organize advertising of positions, interviews and appropriated filing
- Once approved, work with HR to issue contracts for new staff and prepare and present communication on probation and personnel policy. Monitor contractual obligations (such as salary and benefits, termination pay, etc) to ensure these take place at appropriate intervals, along with all salary histories. Prepare monthly payroll, OT claim, Allowance, Per diem, Bonus, and other benefits for all the staff in the Football Program
- Conduct probation & annual performance assessment of staff under your direct supervision and assist in probation & annual performance assessments of the rest of the staff in the Football Program and contract extension for all Football Program staff
- Be responsible for the complete induction process of new staff in the Football Program
- Coordinate disciplinary procedures, grievance procedures and, when necessary, mediate between parties for appropriate results
- Participating in an annual performance review
- Policy Compliance
- Following ISF Child Protection Policy and all other policies
- Train/work with HR making sure Football Program staff on all relevant policies - vehicle, staff development, health and safety, salary and benefits and be actively involved with the development of other policies.
- Assistance in the setting up of new policies and procedures (where necessary) and ensuring that staff in the Football Program adhere to all ISF policies and procedures
- Finance Management
- Overall responsible for ensuring the correct spending of the Board approved budget for the ISF Football Program yearly expenses. This responsibility includes but is not limited to ensuring all budget limits are adhered to; all spending has the appropriate receipts, documentation and approval; ensuring the best prices are attained and recommending cost saving measures where possible and monitoring the spend for the entire Football Program
- Making sure tasks, activities from each sponsor is implemented by related staff and inline with approved budget and finance policies
- Communication
- Assist ISF in maintaining good partnerships with FFC
- Maintain the relationships with all the Football Program partner organizations
- Update the local press on the League / Tournament results to ensure media coverage for the relevant supporters
- Working with fundraising team and Chief Executive for developing new proposals
- Working with development team to prepare report data for each sponsor
- Capacity Building
- Ensuring the continued development and capacity building of the Football Programme staff
- Attending training courses (where appropriate)
- Others
- Assist Management member in organising staff retreats, children party and other special events
- Performing any function as reasonably requested by the Chief Executive
- A positive approach to challenges, and a consultative manner
- Excellent interpersonal and communication skills
- Leadership qualities
- Ability and willingness to work as part of a multicultural team
- Strong commitment to team building
- Ability to implement and co-ordinate change
- Problem solver
- Adaptable
- Ability to keep calm under pressure
- Compassion
- Shows great initiative
- Able to plan a variety of activities
- Honest and trustworthy
- Act as a good role model for the children we serve
- Ability to maintain appropriate records on staff members
- Good general administrative skills
- Good computer skills
- Enjoys working with and for children
- Willingness to learn
- First Aid (basic first aid training will be provided by ISF)
- Able to enforce policies and rules
