Fundraising Coordinator
Position Circumstances
- Career Category: Business Administration, Communications, Advocacy, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
We are now seeking a qualified Cambodian candidate to fill in the position of Fundraising Coordinator to be based in Battambang province, Cambodia (with occasional travel to Phnom Penh, Siem Reap, and internationally as required).
Job Summary
The Fundraising Coordinator provides essential operational, administrative, and strategic support to the Fundraising Manager (FM) in proposing and implementing Phare Ponleu Selpak’s (PPS) development and fundraising strategies. Working directly under the FM, the Coordinator is responsible for executing day-to-day fundraising initiatives, drafting high-quality grant proposals, managing donor databases, and handling event logistics. The Coordinator acts as a key execution partner to ensure the PPS Development team meets its core funding priorities.
Support Alignment to Key Priorities
The Fundraising Coordinator will directly assist the Fundraising Manager in achieving the following:
- Unrestricted Funding: Execute targeted direct mailing campaigns and donor appeals to help raise the required operating reserve.
- Sister Organization Collaboration: Assist the FM in maintaining smooth, conflict-free communication and data sharing with PPSE and PPS France.
- Long-Term Partnerships: Conduct research and draft initial concept notes to secure long-term partners for the 2 schools (Visual & Applied Arts and Performing Arts) and the public school conversion projects.
- Endowment Fund: Provide administrative support in the establishment and tracking of the Srey Bandaul Art Development Endowment Fund.
Duties & Responsibilities:
- Proposal Development & Grant Writing Support
- Draft concept notes, project proposals, and funding applications based on organizational needs, ensuring timely submission for the FM’s review and validation.
- Monitor, identify, and screen relevant "calls for proposals" to present to the FM.
- Maintain and update a centralized resource file of funding templates from major international donors (e.g., USAID, DFID, UN, EU) as well as internal PPS templates.
- Collaborate with concerned Department Managers to gather accurate project data and financial figures required by the FM for donor reports.
- Donor Management & Networking Assistance
- Manage and update the central donor database, keeping meticulously accurate records of contact information, gifts, and histories of engagement.
- Assist the FM and Executive Director (ED) in drafting correspondence, thank-you letters, and regular engagement updates for current and potential donors.
- Conduct research on potential international donors (particularly in Europe and the United States) to identify new foreign funding streams for the FM to pursue.
- Coordinate logistical details for donor site visits, local/international media engagements, and stakeholder meetings.
- Event Management & Communications
- Provide full logistical and administrative execution for PPS fundraising events, including event budgeting support, venue coordination, guest registration, VIP hospitality, and on-site troubleshooting.
- Regularly update and enhance the organization’s Website and Facebook page to boost PPS’s public profile and ease of access for potential funders.
- Collaborate with the Marketing and Communications Manager to design, improve, and update promotional materials, press releases, and donor-facing documents.
- Operational & Capacity-Building Support
- Facilitate and coordinate the collection of narrative and financial reports from departments supported by funds raised through PPS France, preparing them for the FM’s final approval.
- Track international donor trends and look for strategic opportunities to report back to the FM.
- Recruit, organize, and manage a network of local and international fundraising volunteers.
- Co-facilitate internal staff trainings alongside the FM regarding the grant management cycle, simple proposal writing, and anti-corruption/responsible fund handling.
- Comply with all PPS rules, Safeguarding Policies, and actively participate in Child Protection tasks through the Child Protection Link Committee.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- French - Fluent is preferred
- English - Fluent
Qualifications:
- Bachelor's Degree in Business, Communication, Development, or other related fields as a minimum
Work History:
- Progressively responsible professional experience for 5 years as a minimum
- At least in the Asian development or non-profit sector, including grassroots community-level experience for 3 years
Skills & Knowledge:
General & Technical Skills
- Language: Fluent in English and Khmer (spoken and written); French fluency is highly advantageous.
- Writing & Communication: Excellent narrative writing skills with a proven ability to tell an engaging, persuasive story. Comfortable with public speaking and meeting facilitation.
- Technical Skills: Good aptitude for numbers, spreadsheets, and budget tracking. Familiarity with the project management/grant management cycle and basics of graphic design.
Soft Skills
- Cultural Competency: Strong critical thinking skills and the ability to bridge the cultural divide between international donor agencies (US/Europe) and the Cambodian context.
- Core Values: A strong passion for changing lives through arts and education.
Business Development Coordinator
Position Circumstances
- Career Category: Sales / Marketing, Business Administration
- Schedule:Full-time
- Salary: Negotiable
The Business Development Coordinator provides essential operational, administrative, and customer service support to drive PPS’s revenue growth and market expansion. Operating under the direct supervision of the Business Development Manager (BDM), the Coordinator helps execute business development strategies, coordinates client communications, and maintains the department’s daily operational pipeline.
Additionally, the Coordinator supports the execution of the department's workshop and event portfolio, assisting with logistical planning, vendor coordination, on-site administration, and post-event reporting to ensure alignment with organizational goals.
Duties & Responsibilities:
- Operational Support & General Responsibilities:
- Strategy Execution: Assist in implementing sales and business development initiatives to help meet departmental revenue targets.
- Market Research: Conduct background research on priority sectors, market routes, and industry trends to support the BDM in identifying new business opportunities.
- Lead Generation Support: Maintain and update the lead generation tracking system, researching potential high-value clients and institutional partners.
- Stakeholder Communication: Serve as a primary point of contact for routine client inquiries, managing day-to-day communication with corporate sponsors and partners to ensure high satisfaction.
- Administrative & Financial Assistance: Support budget tracking, prepare invoices, follow up on payments, and maintain organized documentation for critical accounts.
- Reporting: Assist the BDM in gathering data, tracking sales metrics, and drafting progress reports, financial updates, and client analytics.
- Team Collaboration: Actively participate in departmental meetings, collaborating with the BDM and other team members to foster a high-performing culture.
- Customer Service & Relationship Management:
- Service Delivery: Deliver high-quality customer service during client onboarding and handle daily inquiries or feedback according to established institutional standards.
- Confidentiality & Compliance: Strictly adhere to data protection laws and maintain total confidentiality regarding corporate operations, client data, and proprietary information.
- Issue Resolution: Handle basic customer complaints efficiently and escalate complex issues to the BDM promptly with relevant background context.
- Volunteer Coordination: Help coordinate and guide student volunteer teams on-site to ensure seamless customer service delivery during daily operations and events.
- Feedback Collection: Gather and compile customer feedback and operational data to help the department continuously innovate its service delivery.
- Workshop & Event Portfolio Support:
- Logistical Planning: Assist in drafting event proposals and coordinate the logistical arrangements for all workshops and hosted events.
- Contractual Documentation: Coordinate with vendors and service providers to gather Service-Level Agreements (SLAs), compliance documents, and insurance coverages for review and authorization by the BDM.
- Cross-Functional Coordination: Liaise directly with the Technical and Maintenance, and Marketing teams to ensure proper venue setup, adherence to production timelines, and precise brand marketing placement.
- On-site Safety & Support: Assist in implementing safety protocols, security measures, and contingency plans on-site during events to safeguard participants and assets.
- Post-Event Administration: Compile event wrap-up data, track expenses for financial ROI summaries, and collect impact evaluations for post-event analysis.
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Bachelor's Degree in Business Administration, Marketing, International Relations, or a related field
Work History:
- Experience in business development, sales, marketing, or administrative support roles for 1 to 3 years
Skills & Knowledge:
General & Technical Skills
- Experience in customer service or event coordination is a strong asset.
- Industry Knowledge: Deep interest in and strong working knowledge of the Art Industry and cultural sector.
- Languages: Professional fluency in English (both spoken and written).
- Digital Proficiency: Strong competency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital/social media tools and CRM databases.
- Organizational & Analytical Skills: Good numerical literacy, strong attention to detail, and the ability to organize data and spreadsheets efficiently.
Soft Skills
- Interpersonal Skills: Strong communication, relationship-building, and customer service skills, with the ability to work effectively in a team environment.
- Task Management: Excellent time-management and multi-tasking skills, with the ability to handle administrative deadlines reliably.
Graphic Design Lead Teacher
Position Circumstances
- Career Category: Arts / Graphic Design, Educate/Train/Teaching
- Schedule:Full-time
- Salary: Negotiable
The Graphic Design Lead Teacher works under the direct supervision of the Principal of the Visual and Applied Art School (VAAS). He/she is responsible for maintaining a relevant graphic design curriculum, ensuring the quality of teaching, and achieving learning outcomes. He/she may also be required to carry out any other tasks assigned by the Principal.
Duties & Responsibilities:
- Reporting:
- Reporting to Deputy Director in charge of Pedagogy and Academics, and Director of VAAS
- Writing quarterly and annual reports on activities of the Animation department, and submit to the Deputy Director in charge of Pedagogy and Academics and Director of VAAS.
- Coordination:
- Prepare graphic design curriculum and teach classes.
- Coordinate graphic design teachers on teaching activities, methodology and programs.
- Prepare schedule for monitoring and evaluation which supported by Deputy Director in charge of Pedagogy and Academics and Director of VAAS.
- Work closely with IT team to deal with problems occurred during teaching, and update new software and programs.
- Communicate with all students, staff and management team of VAAS and PPSA.
- Obtain feedback from enterprises and give suggestion to the team and make improvements to the curriculum.
- Capacity Building:
- Share useful and important knowledge to all graphic design staff as required
- Facilitate workshop and training related to graphic design
- Meetings:
- Attend general staff meeting
- Attend meetings with all Head of Departments
Expected Profile of Candidates
Languages:
- English - Good
Work History:
- At least experience as a lead teacher in the area of Graphic Design, or relevant position for 2 years
Skills & Knowledge:
General & Technical Skills
- Certificate in Graphic Design, or related field
- Strong knowledge in Graphic Design
- Ability to use Graphic Design software and MS Office
- Good knowledge of English both speaking and writing
Soft Skills
- Creative
- Artistic
- Good organizational skills
- Strong communications skills
- Problem solving skills.
- Time-management skills
- Ability to determine priorities, be self-directed and work with minimal supervision.
- The ability to keep objectives and goals firmly in sight
- Adherence to the values and missions of Phare Ponleu Selpak.
Procurement Officer
Position Circumstances
- Career Category: Admin / Supervisory, Business Administration
- Schedule:Full-time
- Salary: Negotiable
The main role of the Procurement Officer is to ensure that all procurement of goods and services for Phare Ponleu Selpak Association (PPSA) are in compliance with PPSA finance policy, donor requirements, and the contracts signed with the third party through working closely with relevant stakeholders including, but not limited to, Budget owners, Heads of Departments, Administrators, and/or vendors/suppliers.
The Procurement Officer has to build a good relationship with the potential suppliers and maintain a good relationship with the existing ones to ensure timely delivery of high-quality products or services to the organization. This position is required to also have a good relationship with all internal stakeholders and provide them with logistical and procurement supports as required. In addition to the above-mentioned responsibilities, this position is also responsible for Asset Inventory Management of the organization.
Duties & Responsibilities:
- Engaging with departmental budget owners to develop their annual procurement plans.
- Ensuring compliancy with the procurement procedures as per Finance Policy.
- Preparing purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentations are attached.
- Preparing and keep updated an annual procurement plan for PPSA as a whole and report progress to the Accounting Manager as required.
- Preparing tender documentation by liaising with budget owners or HoDs as required.
- Advising on and assisting budget owners with managing supplier performance against contractual terms. This may include helping them understand and oversee service level compliance, identifying and reporting upon areas of concern or for improvement and assisting with remedial action.
- Maintaining and monitoring PPSA contracts register to ensure budget owners are aware of contractual periods.
- Reviewing and handling all requests for purchase to ensure that all goods and services is effectively and efficiently purchased and timely delivered.
- Developing timely procurement, stock, operations and logistics reports for Accounting Manager.
- Ensuring materials/supplies are purchased, and delivered according to schedule and within budgetary guideline.
- Developing good relationships with local vendors and Searching for new sources of supplies.
- Ensuring Asset Inventory is updated.
- Cooperating with Finance and relevant departments to conduct a six-month physical check on assets inventory, and performing
- Any other duties as may be assigned by the Accounting Manager.
Expected Profile of Candidates
Languages:
- English - Good
- Khmer - Good
Qualifications:
- Bachelor's Degree in Business Administration in relevant fields.
Work History:
- Work experience in a reputable NGO or company in a similar or equivalent job for at least for 5 years
Skills & Knowledge:
General & Technical Skills
- Good knowledge of computer applications
- An aptitude for numbers and spreadsheets
- Good oral and written communications skills in English and Khmer
Soft Skills
- Adaptable, flexible, able to take initiative and prioritize among competing demands
- A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting
- Adherence to the values and missions of Phare Ponleu Selpak.
