Finance, Procurement & Grants Manager
Position Summary Expectations - Duties, Responsibilities
The position is for CAP-RED, Australia’s new Flagship Development Program
THE ROLE
Reporting to the Head of Operations and the Chief Operations Officer, the Finance, Procurement & Grants Manager will undertake a critical role in the core program team, taking responsibility for the efficient management of program grants, including financial, performance and administrative management, as well as overall program financial management and reporting.
- KEY RESPONSIBILITIES
- Ensure adherence to the Commonwealth Procurement Rules, Commonwealth Grant Rules and Guidelines and the CAP-RED Operations Manual
- Ensure that CAP-RED’s operational activities are undertaken in a cost-effective manner (Value for Money), making best use of Facility resources.
- Lead and mentor the Finance, Procurement, Grants and other members of the team to safeguard the provision of high quality and timely outputs
- Be a contributing member of the Senior Management Team
- Work in a way that promotes social inclusion and gender equality, is sensitive to cultural and gender issues in Cambodia, promotes awareness of COVID-19 precautionary measures, HIV and AIDS, is disability inclusive and promotes principles of good governance.
- Develop, plan, monitor and update the six-monthly and annual workplan budgets, working closely with the Head of Operations and the Chief Operations Officer (COO).
- Work with the Head of Operations and COO to ensure that the six-monthly workplan and budget and MERL Plan are aligned.
- Work closely with the Head of Operations and Key Sector Leads, in maintaining accurate monthly and quarterly budget forecasts on program implementation.
- Provide quality checking of monthly financial reports, making sure that there is no over-spend of the approved Facility budget.
- Regularly communicate the status of Facility budgets and expenditure levels with the CAP-RED Team.
- In consultation with the Head of Operations, prepare and draft management dashboard for the Facility Director and COO.
- Work with the Head of Operations in developing the core finance team’s capacity in Program financial management and reporting, developing then updating the Program’s financial procedures, in accordance with best practice, corporate policies and DFAT guidelines.
- Work with the Head of Operations to ensure the effective preparation and coordination of internal and external finance and procedural audits.
- Support the Head of Operations in ensuring an effective financial management and accounting system, including fraud control and audit procedures that support monthly financial acquittal and reporting.
- Work with the Head of Operations and the COO to develop the CAP-RED Financial Management Manual and guidelines.
- Manage procurement and grant finances, ensuring that contract/ agreement milestone payments are processed timely in compliance with the CAP-RED Financial Management Manual and guidelines.
- Actively monitor for fraud and compliance and report to CAP-RED management and Cowater head office.
- Prepare contribution to the monthly funds requests for head office and manage cashflow according to monthly budgets.
- Grants Management
- Oversee the implementation of CAP-RED’s grants and procurement management – updating manuals, policies, and procedures as required. Provide advice to and support technical colleagues with purchasing, procurement, contracting individuals and companies, providing grants and administration procedures.
- Prepare the Grants & Procurement Manual for approval by the Facility Director and COO.
- Work closely with the Head of Operations and COO to develop and manage selection criteria and processes for the Grants component of the Program.
- Conduct appropriate due diligence and risk assessments on potential program partners to determine level of risk and identify particular weaknesses which will be addressed in Partner Agreements; and prepare Partner Agreements.
- Coordinate the Grants Management System, including ensuring that financial and performance data is up to date.
- Manage and coordinate the approval, disbursement and monitoring of grants.Review financial statements and provide feedback on Partners’ grants evaluation results. Review the proposed budget planning for partners’ grants.
- Arrange for an organisational capacity and fiduciary assessment of partners.Conduct field visits to strengthen financial and grant management capacity, fraud control training for partners and program staff.
- Ensure that financial management and progress reporting align with program reporting requirements and are of a high quality.
- Finance, Procurement & Grants Manager will have the following skills, knowledge and experience:
- A tertiary level qualification in Business, Management, Finance, Accounting Economics, or other relevant field;
- Minimum 10 years of relevant experience budget, financial management, grant management and reporting for donor-funded programs.
- Strong knowledge in finance, accounting, procurement, compliance, contractual negotiations and project management.
- Excellent understanding of international development funding requirements, related procurement and program management procedures, and associated grant making procedures.
- Demonstrated ability to work within DFAT and Australian managing contractor policies, including Gender, Child Protection, Anti-Fraud and Anti-Bribery.
- Demonstrated ability to effectively broker, collaborate and build positive working relationships with a variety of stakeholders.
- Excellent speaking, writing and oral communication skills in English and Khmer.
- Ability to work under pressure and manage competing priorities within a dynamic environment.
- Ability to work as part of a team and independently.
- This is a full-time position with attractive monthly remuneration package being commensurate with qualifications and experience.
