Finance Officer – Grant Support
- Career Category: Accounting, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Fauna & Flora is seeking a Finance Officer – Grant Support to play a key role in delivering high-quality financial management, compliance, and grant administration across the Cambodia Programme. The role will focus on financial accounting and reporting, audit and internal control processes, and supporting the effective management of grants and partnerships in line with organisational, donor, and regulatory requirements.
Working closely with the Finance & Administration Manager, programme teams, and partner, you will support the preparation of financial statements, maintain accurate financial records, coordinate audits, monitor compliance with IFRS for SMEs and local regulations, and provide financial guidance to sub-grantees and partners. You will also play a key role in strengthening financial systems and ensuring the effective and transparent use of conservation funding.
This role offers an excellent opportunity for a finance professional with strong commitment and experience in donor-funded project management to make a meaningful contribution to biodiversity conservation in Cambodia.
Terms and Conditions
- Start Date: As soon as possible
- Duration of Contract: Undetermined Duration Contract, based on the fund availability
- Probation Period: Three-month
- Gross Annual Salary: Based on Fauna & Flora’s Job Grading
- Location: Phnom Penh, Cambodia; with occasional travel when necessary
Hours of Work: This is a full-time position, working Monday to Friday from 8:00am to 5:30pm, with 1.5 hours break from 12:00pm to 1:30pm.
Reports to: Finance & Administration Manager
Key working relationships: Coastal & Marine Conservation; Cambodia Core Operations Team; Finance Team in UK; Relevant stakeholders
- Financial Accounting and Reporting
- Deliver the implementation and application of International Financial Reporting Standards (IFRS) for SMEs across all accounting processes in assisting the Finance and Administration Manager (FAM) to monitor compliance with relevant regulations required by the Accounting and Auditing Regulator (ACAR).
- Work closely with FAM in preparing the full set of financial statements (5 elements of the Financial Statements under IFRS for SMEs requirements).
- Coordinate with supports from FAM in fixed asset and/or inventory management and prepare asset and/or inventory reconciliation schedule for donor, audit, and for financial reporting purpose.
- Prepare and review all advance requests and advance liquidations ensuring the correctness, completeness, and validity of supporting documents for the assigned project fund codes following internal policies & procedures, regulators, and donor’s requirements.
- Prepare all vouchers including payment, receipt, reimbursement and journal voucher) for Managements’ approval (FAM and Country Director) by ensuing the correct fund code to budget lines, budget availability and the completeness of supporting documentation.
- Ensure day-to-day transactions are entered into the accounting system and make any necessary journal adjustments with proper supporting documents.
- Coordinate to perform timely (biweekly) bank and cash reconciliation report and to post incomes and expenses into accounting software and reconcile on a timely manner.
- Organise internal/external bank transfers and ensure transactions are properly tracked and recorded with adequate supporting documents.
- Supports the finance team to meet the financial reporting requirements and deadlines specified by UK headquarter and donors. Supports the timely preparation, review and approval of all monthly project bank account and cash reconciliations.
- Ensure financial records are completed, accurate, and maintained in an audit readiness.
- Support programme team ensuring compliance with organizational and donor requirements, provide guidance on financial policies and procedures, and address financial risks and challenges during project implementation if any.
- Audit and Internal Control
- Maintain and strengthen high-standard of compliance, internal control systems to safeguard Fauna & Flora’s assets and ensure financial integrity.
- Manage the procurement process of large-scale items including electronics or capital items to ensure compliance with internal policies and procedures, and funder/donor’s requirements.
- Assist FAM in reviewing to update financial operation’s policies and procedures to ensure full compliance with the latest requirements by ACAR, GDT, and other relevant regulators.
- Support FAM in identify financial and operational risks and recommend appropriate mitigate measures.
- Serve as key focal point with external audit (statutory audit) in coordinating the completion of audit check-list, audit requirements, and other relevant audit requests.
- Sub-Grantee/Partner Support
- Assist FAM in performing sub-grantee’s capacity assessment and re-assessment in related to the financial and grant management.
- Coordinate with partners to support the timely receipt, review and approval of all vouchers, along with appropriate supporting documents, in line with fund and FRC codes as well as donor’s regulations.
- Assist FAM in performing regular grant financial reviews to ensure compliance with donor requirements, accurate budget monitoring, timely reporting, and effective utilization of funds.
- Support FAM in delivering financial orientations and trainings to the sub-grantee/partners when needed.
- Closely collaborate with the Grant & Operations Manager, and programme team to ensure effective grant implementation and grant management.
- Perform other duties as assigned by the Finance and Administration Manager.
- 18 days annual leave entitlement plus other 7 days extra leave;
- 13th month salary
- Health & Accident insurance; Life Insurance
- Seniority Indemnity
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field as a minimum
- Working with donor-funded projects, budgeting, and accounting principles in an International NGO or similar environment for 3 years as a minimum
- Advance excel and data analysis skills, Microsoft offices, and other automation tools is a plus.
- Proficiency in accounting systems/software.
- Excellent written and verbal communication (English & Khmer), and interpersonal skills.
- Strong prioritisation and time management skills, with ability to work to multiple deadlines.
- Strong analytical and problem-solving skills, integrity in handling confidential data, and effective communication for cross-functional collaboration.
- Professional accounting qualification (ACCA, CAT, ATQ, or equivalent).
- Proven ability to work well with diverse staffs at all levels and various stakeholders.
- Familiar with taxation and audit regulations in Cambodia.
- Demonstrates Fauna & Flora’s values
- Impact-focused and output driven
- Commitment to organizational and legal compliance & procedure
- Flexible and responsive to the needs of the organisation
- Committed to protecting wildlife and the natural environment
- Willingness to travel when required, including to remote locations/coastal sites
- We act with integrity
- We are collaborative
- We are committed
- We are inclusive, supportive & respectful
- We get things done
