Finance Officer
Position Summary Expectations - Duties, Responsibilities
Duration : 1 year
Direct Supervisor/Report to : Country Team Leader (line manager) / Regional Director & Finance and Admin Manager Cambodia (supervisor)
Working With: Admin & Finance Manager, Regional Director, Country Team Leader (Myanmar) and Finance and Admin Officer from Myanmar.
Final Provisions
The employee may be asked to perform duties and tasks not covered in this job description within the remit of their expertise as well as to provide support to other areas when necessary.
- Finance and grant tasks:
- Documentation, banking, bookkeeping, reporting, and financial audit administration. Accounting shall be carried out in compliance with both the standards of HEKS's donor SDC and the Field Financial and Administrative Guidelines (FFAG) of HEKS.
- Prepare and promptly submit financial reports on a monthly, quarterly, and annual basis including donor report.
- Prepare request for change budget for supervisor to review and getting approval.
- Assist with monthly staff payroll and bill payment, easing the onboarding process for new employees.
- Assist with monthly staff payroll and bill payment, easing the onboarding process for new employees.
- Verify that HEKS/EPER conforms with all applicable local laws and mandates (such as tax, social security, etc.)
- Computerized double-entry accounting software using the accrual concept is required for bookkeeping.
- Support and collaborate closely with the Myanmar finance officer as they prepare the audit's documentation.
- Carry out additional financial and administration tasks including verification the organization fixed asset list 2 times a year
- The readiness to travel overseas, mainly to Myanmar, if required.
- Support Myanmar national employees' regional office trips (to Cambodia) as needed.
- Review quarterly partner financial report and/or projection, Tracking partners advance and expense status against budget
- Review quarterly expenditure reported by partners/subgrantees against approved budget, Tracking partners advance and expense status, Perform the finance review through working closely with the Myanmar finance officer.
- Provide orientation to staff or partners (if any) and ongoing support on financial matters.
- Alert supervisor on any irregularities and make recommendations concerning compliance, or approved budget where appropriate.
- Review and coordinate procurement process for Projects /Partners to be in line with procurement policies, procedures and donor requirements (If any).
- Join acquisition team in preparing or review budget proposal.
- Other Administration tasks
- Support with preparing consultant/service providers/contractors contracts
- Support with managing the project bank account in Cambodia
- Assist in preparation the partner meeting(s)/ workshop(s) …, etc.)
- Other duties, as assigned
- University Degree in Finance and Accounting.
- Minimum 3 years’ relevant experience in a similar finance function in an international NGO or relevant institutions
- Proficiency language skills (both written and spoken) in Khmer and English
- Proven ability for budgeting, cash flow forecasting, and financial analysis and monitoring.
- Good knowledge of all relevant national and international accounting standards.
- Proven capability to provide support, guidance and training to internal and external stakeholders.
- Previous work experience in monitoring and generating financial reports for internationally funded projects.
- Willing to travel abroad including to Myanmar.
- Flexible, creative, analytical, problem-solving, and able to work under pressure.
- Ability to work in complex environments and to ensure that deadlines are met by internal and external stakeholders (good prioritisation and time management skills).
- Ability to ensure that internal and external stakeholders understand and duly follow HEKS/EPER’s procedures and guidelines.
- Excellent IT and computer skills (particularly Microsoft Excel and accounting software).
- Diligent and trustworthy person with appropriate attention to details.
